SAFETY & HEALTH

COMMITTEE
 DO WE REALLY
NEED A
SAFETY & HEALTH
COMMITTEE ?

SAFETY & HEALTH COMMITTEE

 YES !
• SAFETY & HEALTH
 A great concern to company
 A greater concern to the employees

• SO ….Employees should share in the work

of ACCIDENT PREVENTION….

SAFETY & HEALTH COMMITTEE

 WHY SAFETY & HEALTH
COMMITTEE ESSENTIAL ?
• Management give their best effort to correct
unsafe condition/practices but employees in
a good position to observe the HAZARDS

• An important source of help would be

overlooked if employee Safety & Health
committee were not included in the
organisation

SAFETY & HEALTH COMMITTEE

 to secure the safety, health and welfare of persons at work
against risks out of the activities at work;

 to protect person at a place of work other than persons at

work against risks out of the activities at work;

 to promote an occupational environment for persons at

work which is adapted to their physiological and
psychological needs

 to provide the means to be progressively replaced by a

system of regulations and approved industry codes….. to
maintain or improve the standards of safety and health.

SAFETY & HEALTH COMMITTEE

 Spirit of OSHA 1994
 “Self Regulation”
 Workers Cooperation & Consultation
 All economic activities except shipping and
armed forces

 Guiding principles
 Responsibilities for OSH lies with those WHO
CREATE THE RISK and those WHO WORK
WITH THE RISK
 Concept of so far as is REASONABLE/
PRACTICABLE

SAFETY & HEALTH COMMITTEE

 SECTION 30 ( 1 )
Every employer shall establish a Safety &
Health Committee (SHC) at the place of work
in accordance with this section if :-
• 40 or more persons employed at the place
of work or
• The Director General directs the
establishment of such a committee at the
place of work

SAFETY & HEALTH COMMITTEE

 To fulfil the requirement of OSHA 1994
 To promote consultation and cooperation
between management and workers in
upgrading safety & health at work
 To provide a two-way communication
channel or dissemination of information on
safety & health issues
 To enhance interest and motivation of all
groups of management and workers at place
of work in safety & health.

SAFETY & HEALTH COMMITTEE

 Chairman :
Employer or his authorised manager
 Secretary :
Safety & Health Officer
 Management Representatives :
Manager/Director/Supervisors
 Workers Representatives :
From section or process

SAFETY & HEALTH COMMITTEE

Chairman
 Employer or Authorised Manager shall be
chairman.

Secretary
 Person employed as Safety & Health
Officer
 If no SHO,chairman may appoint another
person
 or SHC may appoint by ballots ( sulit ) from
members.

SAFETY & HEALTH COMMITTEE

Management Representatives :
 Appointed by Employer
 Min 2 persons ( < 100 employees )
 Min 4 persons ( > 100 employees )

Workers Representatives :
 Selected by workers
 Appointed by employer
 Min 2 persons ( < 100 employees )
 Min 4 persons ( > 100 employees )

SAFETY & HEALTH COMMITTEE

Employees Representatives
 Nominated from employees
 If number exceeded the vacancies…. ballot
 If no representatives, employer shall appoint
 Shall represent various section of work place
 Any vacancy shall be replaced in the same manner
as the previous member.
 Do not penalise workers who absent due to their
duties as SHC members

SAFETY & HEALTH COMMITTEE

 Removal of Committee member

 Fail to attend 3 consecutive meetings

 Unsound mind
 Bankrupt
 No longer employed (employee rep)
 Convicted on a charge of:
 Fraud, dishonesty or moral turpitude
 offence under law relating to OSH
 Other criminal offence
 Incapable to carry duty as member

SAFETY & HEALTH COMMITTEE

 Function of SHC
Part III ( OSHA 1994 )
 Assist in development of Safety & Health rules
and safe system of work

 Review the effectiveness of Safety & Health

Programmes

 To investigate any safety & health matter brought

to attention of employer.

 Review Safety & Health policies and recommend

to employer for revision of such policies.

SAFETY & HEALTH COMMITTEE

 Assist in development of rules and systems

 Assist in development and review of safety

& health programmes

 Perform analysis of incident trends and

statistics

 Review and recommend amendments to

safety & health policies.

SAFETY & HEALTH COMMITTEE

 Perform inspections at work place and
recommend preventive and corrective
measures

 Perform immediate investigation of

accidents, near-miss accident, dangerous
occurrence, occupational poisoning or
occupational diseases occurred at workplace.

SAFETY & HEALTH COMMITTEE

• Investigates complaints of unsafe or
unhealthy practices and report to employer
with recommendations for corrective
actions.
• Assists in the development of promotional
and education programmes
• Discusses reports and matters from the
safety officer, enforcement officer, etc
• Advises the employer on safety and health
matters

SAFETY & HEALTH COMMITTEE

 INSPECTION OF WORKPLACE
 Inspect at least once in every three months
 Discuss the observation of the members
during inspection
 Record the details of such circumstances in
a report kept for such purpose
 Make recommendations to the employer on
the remedial measures to be taken on any
matter.
 Record the recommendations in the report

SAFETY & HEALTH COMMITTEE

 Investigation into any accident
(According to SHC Regulation)
• To inspect the place of work as soon as it is safe
to do so.
• SHO shall furnish the chairman of committee
with a report of his findings.
• Chairman shall as soon as practicable (ASAP)
convene a meeting of the committee to discuss
the report.
• If no SHO, employer or authorised manager shall
inform the chairman or the secretary.

SAFETY & HEALTH COMMITTEE

 Investigating an accident
• Chairman/secretary shall ASAP after the
committee has inspected the place of work
convene a meeting to investigate into such
incident.

• In the meeting, the committee shall discuss the

cause of accident…. And make recommendations
to the employer to prevent the reoccurrence of
such incident

SAFETY & HEALTH COMMITTEE

 Investigating an accident
 SHO or Chairman ( if no SHO ) shall furnish the
employer or his authorised manager on the
recommendations.

 Employer or authorised manager shall ASAP

discuss the report or recommendations with
SHO or Chairman.

 SHO or Chairman shall record the decision of

the employer or his authorised manager

SAFETY & HEALTH COMMITTEE

 Investigating an accident
• Employer or authorised manager shall
direct any person employed to take
such action…..

• Employer shall keep a copy of the report

for a minimum period of SEVEN years.

SAFETY & HEALTH COMMITTEE

 Formulate own meeting procedures and terms of
references

 Frequency of meetings:
 Depends on nature of risk at workplace
 At least once a month for high risk workplace
 Once in three month for other workplaces
 More frequent meetings during initial period of formation.

 In the event of an accident or any other situations

which calls for immediate attentions, meeting should
be held immediately.

SAFETY & HEALTH COMMITTEE

Agenda and minutes :
 Early notice in writing and circulation of agenda
attached.

 Only matters pertaining to Safety & Health to be

discussed.

 Minutes circulated soon, not later than two weeks

after meeting

SAFETY & HEALTH COMMITTEE

 Meeting Facilities :
• EMPLOYER SHOULD :
– Provide suitable meeting room at the place of work.

– Permit member to attend meeting during working

hours.

SAFETY & HEALTH COMMITTEE

 Quorum
 Half of total number of members

 Non member may attend

 May invite any person to discuss pertaining to
OSH matters or related to any accident occurred in
the plant.

SAFETY & HEALTH COMMITTEE

 Safety and Health matters only
 Strictly for Safety & Health matters in workplace .

 Minutes
 Copy of every meeting shall be furnished to every
member and the employer within TWO WEEKS
after the meeting.

SAFETY & HEALTH COMMITTEE

Minutes
 Shall be kept at place of work for minimum period
of SEVEN years.
 The employer should furnished the DOSH with a
copy of minutes if required.

SAFETY & HEALTH COMMITTEE

 TRAINING & INFORMATION
 Employer to ensure
 Committee members have basic understanding and
knowledge on the function of the committee.
 Provide training to the committee member.
 Availability of an adequate document & information
for SHC
• Act & Legislation
• Code of Practices
• Technical Informations
• Operational Information etc

SAFETY & HEALTH COMMITTEE

 EMPLOYER SHOULD NOT :

• Disclose any information which would be

prejudicial to national security.

• Disclosure of information which contravene with

any law

• Disclose individual matters unless consented to its

disclosure

• Provide any information other than for Safety &

Health or welfare at work.

• Any information obtained by the employer for legal

matters.

SAFETY & HEALTH COMMITTEE

 PENALTY
Any person who contravene
any of the provision of these regulation
shall be guilty of an offence and shall
be liable to a fine not exceeding
FIVE THOUSAND RINGGIT
or imprisonment for a term not
exceeding SIX MONTHS or
to BOTH

SAFETY & HEALTH COMMITTEE

 STRUCTURE OF COMMITEE
 Joint management-worker committee at
workplace
 Company may form other committee to
supplement work of joint committee such as :
 Management committee to oversee work of joint
committee or subcommittee (permanent or ad-
hoc)
 Must have clear communication channel between
joint committee and other committee.

SAFETY & HEALTH COMMITTEE

 IN SUMMARY
ENSURING EFFECTIVE COMMITEE

• Basic knowledge and interest of members

• On going training and education of members
• Availability of relevant information to members
• Regularity and frequency of meetings
• Fast decision making and follow-up action
• Wide publicity of committee activities
• Recognition of members
• Leadership of chairman
• Stick to safety and health only

SAFETY & HEALTH COMMITTEE

Any question…..????