Purchase Contract-24T

Process Flow Diagram

Purchase Contracts

Need for material is

identified
Create Purchase Contract
with reference to
Create Purchase Requisition Process
Purchase Mass Create
Purchaser

Print
X
Purchase
Requisition
(Outline
Agreement
X Changes to
Purchase
Contract
Purchase
Contract
Purchase
Requisition
Requisition and
Create
Need for
Approval
Create Purchase Contract Purchase Order
Requisition)
with reference to contract
template
Monitor
Contract
Items
No
X
(Optional)
Yes
Purchase Manager

Approve
Purchase Order
Warehouse
Clerk

Post Goods Partial Reverse

Receipts Goods Receipt
(Optional)
Accounts Payable
Accountant

Create Supplier
Invoice

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 Legend

Symbol Description Usage Comments Symbol Description Usage Comments

Band: Identifies a user role, such as Accounts Role band contains

Payable Clerk or Sales Representative. This band tasks common to that To next / From last Diagram: Leads Flow chart continues on the next /
to the next / previous page of the previous page
<Function>

can also identify an organization unit or group, role. Diagram

rather than a specific role. Diagram
Connection
The other process flow symbols in this table go
into these rows. You have as many rows as
required to cover all of the roles in the scope item.
Hardcopy / Document: Identifies a Does not correspond to a task
printed document, report, or form step in a document; instead, it is
External Events: Contains events that start or end used to reflect a document
the scope item, or influence the course of events Hardcopy / generated by a task step; this
External

Document
to SAP

in the scope item. shape does not have any

outgoing flow lines

Flow line (solid): Line indicates the normal Connects two tasks in
sequence of steps and direction of flow in the a scope item process Financial Actuals: Indicates a Does not correspond to a task
or a non-step event financial posting document step in a document; instead, it is
scope item. used to reflect a document
Flow line (dashed): Line indicates flow to Financial generated by a task step; this
infrequently-used or conditional tasks in a scope Actuals shape does not have any
item. Line can also lead to documents involved in outgoing flow lines
the process flow.

Business Activity / Event: Identifies an action that Does not correspond Budget Planning: Indicates a Does not correspond to a task
either leads into or out of the scope item, or an to a task step in the budget planning document step in a document; instead, it is
Business outside Process that happens during the scope document used to reflect a document
Activity / Event item Budget generated by a task step; this
Planning shape does not have any
outgoing flow lines

Unit Process: Identifies a task that is covered in a Corresponds to a task

step-by-step manner in the scope item step in the document
Unit Process Manual Process: Covers a task Does not generally correspond to
that is manually done a task step in a document;
instead, it is used to reflect a task
Manual that is manually performed, such
Process Reference: If the scope item references Corresponds to a task Process as unloading a truck in the
another scope item in total, put the scope item step in the document warehouse, which affects the
Process number and name here. process flow.
Reference

Existing Version / Data: This block Does not generally correspond to

Sub-Process Reference: If the scope item Corresponds to a task covers data that feeds in from an a task step in a document;
references another scope item in part, put the step in the document external process instead, this shape reflects data
Sub- scope item number, name, and the step numbers Existing coming from an external source;
Process from that scope item here Version / this step does not have any
Reference Data incoming flow lines

Process Decision: Identifies a decision / branching Does not usually

point, signifying a choice to be made by the end correspond to a task System Pass / Fail Decision: This Does not generally correspond to
user. Lines represent different choices emerging step in the document; block covers an automatic a task step in the document;
from different parts of the diamond. Reflects a choice to decision made by the software instead it is used to reflect an
Process be made after step System automatic decision by the system
Decision execution Pass/Fail that is made after a step has been
Decision
executed.

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