SANPAK ENGINEERING INDUSTRIES

(Pvt) Ltd.

Workplace
Management through
5S
By:
Saif ul jabbar
Lean Culture Fundamentals
Objective

 To understand the importance

of 5S to our organization
 To know what the 5S’s are

and the key benefits of each

 To be able to implement 5S

across the facility

Agenda
 What is a workplace?
 Why 5S?

 What is 5S?

 The 5S’s

 Benefits

 Activities needed

 Recap
WHAT IS A WORK PLACE?????
 Workplace is where one works
 Where there is an output
 Where there is creative activity
 Where value is being added

It is where one spends the largest

part of his living time …….
Importance of workplace in one’s life
On an average one spends his whole day as below;

25~30 % time sleeping 5~10 % having food

15~25 % with family 5~15 % traveling

 Workplace
35~40% in the
work place

That is, about 50% of our wakeful time,

we spend in our workplace
 HOW is Your Workplace???
Threatening OR Inviting

Loveable OR Not Likeable

Can we make our workplace excellent,

So that life is fulfilling & Enjoyable
And we and our
organization become excellent??
 Your Workplace Should be an
enabler
Because good workplace what enable us
to

Earn our salaries Provide for our families

And Improve
our quality
of Life

Give good education to our children

 What is 5S???

 The principle of waste elimination through

workplace organization.
 The basis for continuous quality and productivity
improvements
 Focuses on developing stability and
standardization in the organization
 Helps to establish the right discipline and culture
for lean implementation
 Can provide benefits in areas from safety to
quality
5S
 Seiri sort
 Seiton straighten
 Seiso sweep
 Seiketsu standardize
 shitsuke self-discipline
(collective in Japanese “Go Esu”).
 Sort
Self-Discipline Sort out what is needed
Sustain the improvements to and what is not needed
Prevent backsliding When in doubt throw it out

Straighten
Standardize Keep everything that is needed
Make standards so that any In a orderly fashion so that
Abnormality becomes obvious Things can be accessed easily

Sweep
Clean the machines, floor and
Walls, looking for sources of filth
Eliminate the sources
Nice place…!

There is no second chance to make the first impression!

Life without 5S
Without 5S
 Workplace Types

There are basically three different

types of workplaces...
Seiri
 Remove unnecessary items from
the workplace
 Everything at the workplace
should be related to the work
being done there
 “When in doubt, throw it out”
 NO
Does the Item NO
Sort- Is Item
needed??? have
Value???

YES YES

Straighten & Shine Move to temporary

storage

Use in another location

Standardize & make or
visual Dispose within two
weeks

Sustain Trash
 Seiri
•Segregate What Is Needed, Needed
Later, and Not Needed
• Discard What Is Not Needed
•Segregate Needed Items By Frequency
of Use
 DIVIDE ITEMS INTO TWO
CATEGORIES:

SORT
 CATEGORIZE NECESSARY ITEMS: BAD

 RARELY USED
 OCCASIONALLY USED
UNNECESSARY NECESSARY
 FREQUENTLY USED
Sort for Documents
Identify all documents in lockers
and desks

Check if it is necessary to store.

Discard unnecessary documents.

Classify documents in
accordance with nature of work.

Prepare filing standard for

major, medium and minor
classification.

Register numbers in accordance

with the standard.

Implement Visual Control

30-second pick out test

Benefits of Sort

 Keeps the work area clean and clutter

free reduces risk of safety incidents
 Creates “extra” work space where
necessary items can be placed
 Reduces time spent searching for tooling
and possible tooling errors
 Removing supplies, materials and paper
work not required to do the work help
improve efficiency
Red-Tagging

The 3 Questions
•Is this item needed?
•If it is needed, is it needed in this
quantity?
•If it is needed, does it need to be
located here?
RED TAG Flow Chart
 Red Tag Disposition Log
5S Champion:

Reason for Recommended Disposition Action

Red Tagged Item (Name/Description) Date Area
Tag Action Taken
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
 Item Name
&/or Description:

Department: Value per Item:

Classification:
. Raw Material . Machine / Equipment

. Work-in-Process . Mold / Jig

er #

box
Ent

in
. Component . Tool / Fitting

Reason: . Finished Product . Other______________

. Unnecessary . Unknown
er #
Ent

box
in . Defective . Other______________
Action: Completed:
. Leftover Material
. Eliminate

. Return
er #

box
Ent

in

. Move to Red Tag Storage

Tag Attached: . Action Taken:

Other_______________
E R --- S5
G-

(--
E-
C

X
X
X
E

Year_____ Month_____ Day____ Year_____ Month_____ Day_____ File completed Tag at ____________
 Measurement

Improvement 5S
Template

Identify waste

The problems that exist in the world

today cannot be
solved by the same level of
thinking that created them
Any question???????