SETUP GROUP TO OPERATIONS GROUP

 INVOLVED DEPARTMENTS

 TURNOVER FLOW CHART

 PROCESS PROCEDURE

 TURNOVER REQUIREMENTS
 3RD PARTY OPERATIONS
SETUP GROUP
GROUP GROUP

• Contractors • Production • Facilities

• Suppliers • Planning Management
• Purchasing • Store
• Visuals Operations

• Interior Design • Building Admin

(Optional)
• IT
 3rd Party Group
◦ CONTRACTORS: Contractors Representative,
Managers, Owner
◦ SUPPLIERS: Supplier Representative, Managers,
Owner
 SETUP GROUP
◦ PRODUCTION: Project-In-Charge, Trades-In-
Charge, Project Team Leader, Technical Head
◦ PLANNING: Project Architect, Planning Head
◦ Visuals: Visuals Designer, Visuals Head
◦ ID: Interior Designer, ID Head
◦ Purchasing: Purchasing Staff, Purchasing Head
◦ IT: IT-in-charge
 OPERATIONS GROUP
◦ Facilities Management: FM Engineers, FM Head
◦ Store Operations: Store Manager, Area
Manager/Head
◦ Building Admin(Optional): Building Engineer/Admin
Engineer , Property Manager/Admin Head
DURING CONSTRUCTION: INITIAL TURNOVER FOR
SETUP GROUP + 3RD STORE OPENING To Store
PARTY GROUP Operations Only

TURNOVER POST-STORE
OPENING To OPERATIONS
GROUP – “PROPER
TURNOVER PROCEDURE
REQUIRED”
 TM 1 (First TM 2 (Second
Turnover Meeting) Turnover Meeting)

• After ribbon cutting • Two (2) weeks after

or other related major “TM 1”
event • Purpose: Punch-list
• Purpose: Checking, Submission
Introduction, Project of Checklist
Briefing, Punch- Requirements, Official
listing, Turnover Turnover to Facilities
Checklist Management and
Operations.
 GENERAL REQUIREMENTS (CHECKLIST)
◦ Certificate of completion (All Sign off)
◦ Maintenance information sheet
◦ Punch-list
◦ As-built plans
◦ Contractor’s directory
◦ List/Schedule of equipment
◦ Warranty Certificate
◦ Testing Forms
◦ Equipment Manual
 GENERAL REQUIREMENTS (CHECKLIST)
◦ Certificate of completion (All Sign off)
 Issued by Production
 GENERAL REQUIREMENTS (CHECKLIST)
◦ Maintenance information sheet
 Issued by Facilities Management
 GENERAL REQUIREMENTS (CHECKLIST)
◦ Punch-list :
 Three (3) copies that should be issued by each parties
involved.
 If prior to TM 1 that there are no more punch-list as
inspected by SETUP GROUP, a blank Punch-list form should
be issued.
 Final Punch-list should be signed during “TM2”
 Punch-list should be signed by following in this particular
order:
 Contractors/Supplier
 Production
 Store Operations
 Facilities Management
 The 3 copies of Final and Signed Punch-list should be given
to Production, Store Operations, and Facilities Management.
 GENERAL REQUIREMENTS (CHECKLIST)
◦ As-built plans
 Issued by Construction Contractors (CSA, MEPFS)
 E-file (PDF file and CAD file) and Hard Copy (2 sets
20x30 & 1 set A3)
 Hard Copy (1 set A3) should be signed by Contractors,
Production, and Planning as verification.
 As-built Plans (Hard Copy and E-file Copy) should be
forwarded to Facilities Management.
 As-built Plans (E-file Copy) should also be forwarded
to Planning.
 GENERAL REQUIREMENTS (CHECKLIST)
◦ Contractor’s directory
 Compilation of Information of all SETUP GROUP AND
3rd PARTY GROUP involved on the project.
 Information needed:
 Name, Company Name
 Scope of Work
 Office Address (for 3rd Party Group)
 Contact Number
 Email Address
 Compiled and Issued by Production.
 Contractors’ Directory should be forwarded to
Facilities Management.
 GENERAL REQUIREMENTS (CHECKLIST)
◦ List/Schedule of Equipment with warranty cert.
 Compilation of all Equipment delivered on the store.
 Equipment Shortlist:
 Kitchen and/or Bar Equipment (for Food Projects)
 Racking/Gondolas (For Non-food/Retail Projects)
 Furniture (if any)
 Others (as specified by Planning and Store Operations)
 Compiled and Issued by respective personnel (Interior
Design and Purchasing)
 List/Schedule of Equipment should be forwarded to
Facilities Management.
 GENERAL REQUIREMENTS (CHECKLIST)
◦ Testing Forms
 Primary Requirement for MEPFS (Mechanical, Electrical,
Plumbing, Fire Sprinklers, Gas, Fire Suppression)
 Should be accomplished by contractors, and approved
by Production. Approval from admin should also be
included if necessary.
 Please see list of STANDARD TESTS
 GENERAL REQUIREMENTS (CHECKLIST)
◦ Warranty Certificate
 Should be issued by all contractors and suppliers
 Minimum 1 year coverage for all works and items
supplied in store.
 GENERAL REQUIREMENTS (CHECKLIST)
◦ Equipment Manual
 Should be issued by suppliers for Operations
Equipment.
 Mechanical equipment supplier should also provide
equipment manual.