Oracle 11i Appreciation Session for Senior Management

at Asahi Float Glass Unit

9th February 2004

Agenda

 Session Objective 9:30 – 9:40

 Oracle Applications Landscape 9:40 – 9.50
 Track-wise Overview of Processes and Solution Design 9.50 – 1:00
 Procure to Pay
 Inventory
 Order to Cash
 Financials
 Lunch Break 1:00 – 2:00
 Discussion on Key Issues and Resolution Themes 2:00 – Close of Day

Preliminary & Tentative : For discussion purposes only

Agenda

 Session Objective 9:30 – 9:40

 Oracle Applications Landscape 9:40 – 9.50
 Track-wise Overview of Processes and Solution Design 9.50 – 1:00
 Procure to Pay
 Inventory
 Order to Cash
 Financials
 Lunch Break 1:00 – 2:00
 Discussion on Key Issues and Resolution Themes 2:00 – Close of Day

Preliminary & Tentative : For discussion purposes only

Session Objective

 Demonstration of key product functionalities

 Review solution design on the system

 Decision and finalization of the way forward on Key Project Issues

 Decision on the availability of full time resources for the next two months for each of the
two business units

Preliminary & Tentative : For discussion purposes only

Agenda

 Session Objective 9:30 – 9:40

 Oracle Applications Landscape 9:40 – 9.50
 Track-wise Overview of Processes and Solution Design 9.50 – 1:00
 Procure to Pay
 Inventory
 Order to Cash
 Financials
 Lunch Break 1:00 – 2:00
 Discussion on Key Issues and Resolution Themes 2:00 – Close of Day

Preliminary & Tentative : For discussion purposes only

Oracle 11i Overview

With Release 11i, Oracle now has a comprehensive, integrated suite of

applications designed to meet the requirements of most companies
Finance Projects
Manufacturing •General ledger •Project costing Marketing
•Engineering •Purchasing •Project billing •Marketing analysis
•Bills of material •Payables •Project time and expenses •Marketing relationships
•Master scheduling / MRP •Receivables •Activity management gateway
•Capacity •Assets •Project connect Sales
•Work in progress •Financial analyzer •Project analysis collection pack •Sales analyzer
•Cost management •Cash management •Sales administration
Projects Marketing •Sales compensation
•Quality
•Oracle process manufacturing •Field sales
•Flow manufacturing •TeleSales
•Project manufacturing Service & Customer Care
•Rhythm factory planner Finance Sales •Customer care
•Factory scheduler •Service
Supply Chain •Mobile field service
Management •Contracts
•Inventory Manufacturing •Dispatch
Service & •Scheduler
•Purchasing
•Order entry Process Cust. Care •MRO
•Supply chain planning Mfg
•Supplier scheduling Web Applications
•Product configurator •Web customers
Supply •Web suppliers
•Service resource planner
•Depot repair
Chain Mgmt Web •Web employees
•Warehouse Management
•Transportation Management Call Call Center
HR •Oracle telephony manager
Center
Human Resources •Call blending
•Human resources •Campaign plus
•Payroll •CTI middleware
•Training administration •IVR

Preliminary & Tentative : For discussion purposes only

Agenda

 Session Objective 9:30 – 9:40

 Oracle Applications Landscape 9:40 – 9.50
 Track-wise Overview of Processes and Solution Design 9.50 – 1:00
 Procure to Pay
 Inventory
 Order to Cash
 Financials
 Lunch Break 1:00 – 2:00
 Discussion on Key Issues and Resolution Themes 2:00 – Close of Day

Preliminary & Tentative : For discussion purposes only

 Procure to Pay – Procurement

Maintain Master Data

Suppliers Items Taxes Buyers Approval Limits Quick Codes

Prepare & Update Quote Other

Approve Float RFQ Quotations Analysis & Processes
Requisition Approval
• Prepare Requisitions for • Autocreate RFQs • Autocreate • Analyse Quotations • Suppliers can
different type of items from Requisition Quotations from received from view documents
• Approve Requisitions RFQs multiple suppliers online (PO,
online as per hierarchy • Maintain repository • Select and approve Releases, etc ) on
• Auto-create Requisitions of Quotations on most competitive iSupplier Portal
for Min-Max planned items the system quotation for PO • Amend Purchase
Orders
Raise and Apply Taxes Raise & Prepare & • Copy Purchase
Approve on Purchase Approve Approve
Blanket Blanket Orders
Standard PO Orders Agreements Releases • Maintain PO
Change History
• Modify Requisition lines • Use Default Tax • Prepare Blanket • Prepare Releases to
as per supplier SOB categories Agreement as per the procure material as per • View Action
(Share of Business) • Modify Taxes Rate Contract Blanket Agreement History for
• Assign/ Re-assign • Define Agreement (Rate Contract) Approvals and
• Add other third
Requisition lines for party charges/ Controls – period, • Modify Tax other actions
Buyer action taxes for amount, etc Settings/Values
• Autocreate Standard computing landed • Apply Taxes • Approve online as per
PO from Requisition cost – Freight, • Approve online as per re-defined hierarchy
• Approve PO online as Custom Duty, etc re-defined hierarchy
per hierarchy Preliminary & Tentative : For discussion purposes only
 Procure to Pay Cycle – Accounts Payables

Maintain Master Data

Suppliers / Employees Banks Checks Terms Invoice Templates Taxes Accounting Calendars

Auto-Created Manual AP Debit / Credit Periodic BOE / PLA

Invoices Invoices Memos Invoices Invoices

• Inventory Accruals • Direct Expense • Asahi Initiated • Recurring Invoices • Invoices with
Booking transactions specific data
• Expense Accruals (deductions)
• Employee requirements as in
• TDS Invoices • Supplier initiated
Expenses the case of BOE /
transactions PLA Invoices
• Prepayments (deductions)

AP Closure &
Payment Ledger Detailed Other
Accounting Posting
Transactions Process Reporting Processes

• Manual Payments • AP Accounting to • Transfers to • AP / Vendor specific • Generic Payments

process to generate General Ledger reporting • Customer Deposits
• Future Dated
accounting • Review Creditors • Detailed Payment • Outbound / Inbound
• Batch Payments Freight Payments
transactions Reports Reporting
• Void and Re-issue automatically
• Batch Processing

Preliminary & Tentative : For discussion purposes only

Procure to Pay – Procurement
Index of To-Be Processes

 Requisitioning (incl. online approval)

 Inventory Items
 Expense Items
 Capital Items
 Services
 Auto-created Requisitions for Min-Max planned items

 Request for Quotations (RFQs)

 Standard RFQ
 Bid RFQ

 Quotation and Quote analysis

 Standard Quotations

 Purchase Orders (incl. Approval)

 Standard Purchase Orders
 Blanket Agreements
 Blanket Releases

Preliminary & Tentative : For discussion purposes only

Procure to Pay Cycle – Accounts Payables
Index of To-Be Processes

 Invoicing
 Posting to Ledger
 Invoicing for Inventory Accruals
 AP Accounting Process
 Invoicing for Expense Accruals
 Transfer to General Ledger
 Services Invoices
 Employee Expenses
 BOE / PLA / TDS Invoices  Closure and detailed reporting
 Miscellaneous  Open / Close Periods
 Prepayment Invoices  Creditors Reports
 Recurring Invoices  Key Indicators
 Payables Trial Balances
 Debit/Credit Notes  Payments registers
 Reduction of Liabilities  TDS Reports
 Return to Vendors
 TDS Related

 Payments
 Automatic payment processing by batches
 Manual Payments
 Automatic Check Printing
 Voiding and Re-issue of Payments
 Future Dated Payments

Preliminary & Tentative : For discussion purposes only

Agenda

 Session Objective 9:30 – 9:40

 Oracle Applications Landscape (optional) 9:40 – 9.50
 Track-wise Overview of Processes and Solution Design 9.50 – 1:00
 Procure to Pay
 Inventory
 Order to Cash
 Financials
 Lunch Break 1:00 – 2:00
 Discussion on Key Issues and Resolution Themes 2:00 – Close of Day

Preliminary & Tentative : For discussion purposes only

 Procure to Pay – Inventory

Maintain Master Data

Items UOM &Conversions Sub-Inventories Store Locators RG Registers Quick Codes

Claim Issue
Receive Inspect and MODVAT and Other
Items Deliver Items Material for Processes
update RG consumption
Registers
• Receive Items against • Inspect and Accept/ • Claim Modvat to • Issue Material to • Suppliers can
Approved POs Reject Items update RG 23 Part I appropriate send ASNs on
• Modify/ Update Taxes and II, RG 23D Consumption iSupplier Portal
• Deliver to Inventory
for Inventory valuation • If applicable –
Account • Outside
• Apply BOE (for generate Lot • Update RG 23 Part • Move Order Issue
Imports) Number and assign I (Automatic) and Transfer for
Locators on-line
preparation,
Outside approval and
Transfer Return to Physical transaction of
inventory Processing Vendor Counts
(Rule 4-5-A) Issue and
Transfers
• Sub-Inventory Transfer: • Generate OSP Challan • Unclaim MODVAT for • Generate tags for
Material from one sub- • Transfer of
for despatch under Rule items to be Returned Physical Counts transactions to
inventory to another 4-5-A to Supplier
(e.g. Stores to • Analyse count GL
Rejection) within same • Receive back Items sent • Update RG 23 Part I variances
out under Rule 4-5-A (Automatic) • Period end
Org (e.g. Taloja) • Approve and closing and
• Stock Transfer across • Track items due to be correct variances
reconciliations
Organisations – returned within 180 days
Wakhed & Taloja
Preliminary & Tentative : For discussion purposes only
Procure to Pay – Inventory
Index of To-Be Processes

 Material Receipt (incl. inspection, delivery, MODVAT claim and RG registers updation)
 Goods – Raw Material and Stores & Spares
 Services
 Capital Items

 Material Issue

 Return of Material from Shop-floor to Stores

 Return of Material to Vendor

 Outside Processing under Rule 4-5-A

 Inventory Average Cost update

 Inventory Accuracy Management

 Material Transfer – intra/ inter-organisation

 Transfer transactions to GL

Preliminary & Tentative : For discussion purposes only

Agenda

 Session Objective 9:30 – 9:40

 Oracle Applications Landscape (optional) 9:40 – 9.50
 Track-wise Overview of Processes and Solution Design 9.50 – 1:00
 Procure to Pay
 Inventory
 Order to Cash
 Financials
 Lunch Break 1:00 – 2:00
 Discussion on Key Issues and Resolution Themes 2:00 – Close of Day

Preliminary & Tentative : For discussion purposes only

Order to Cash Cycle – Order Management

Maintain Master Data

Customers FG Items Prices Taxes Freight Rates Quick Codes

Enter Order Reserve Book Order Apply Taxes Perform Pick

Inventory Release

• Enter Order/ • Reserve material in • Apply Holds • Use Default Tax • Pick material and
Blanket Release specified • Resolve Holds Settings transfer to Staging
and Line Details Warehouse • Modify Tax Area
• Book Order for
• Check Availability • Interface with WMS Fulfillment Settings/Values • Interface with WMS
• Enter Agreed Price • Generate Pick Slip

Update Generate Account for

Excise Despatch Other
Ship Material Sales Processes
Registers Documents

• Deplete and Credit • Deplete RG1 • Excise Invoice • Generate Accounts • Amend Orders
Inventory balance • Gate Pass Receivable invoice • Cancel Orders
• Close Order • Update RG23/ PLA • Export Documents • Book Revenue • Return Material
• Interface with WMS • Generate Excise • Update Customer Transactions
Invoice Number balance • Blanket Sales
Agreements

Preliminary & Tentative : For discussion purposes only

Order to Cash Cycle – Accounts Receivable

Maintain Master Data

Customers Transaction Types Banks Receivables Activities Adjustment Types Quick Codes

Review Invoices Invoice Credit Memo Collections

Invoices Accounted Adjustments Transactions

• Invoices Imported • Invoices • Adjust invoices and • Credit Memos for • Recording
from Order Automatically receivables by way price adjustments, Customer Receipts
Management accounted for of activities incentives and • Recording
Receivables and • Adjust due dates / commission Miscellaneous
Revenue terms Receipts

On-Line Posting to
Receipt Receipt Reporting & Ledger and Other
Applications Reversals Analysis reporting Processes

• Apply Receipts • Recording reversals • Overview • Regular/Periodic • Asset Sale Invoices

Manually and reasons transfers to Ledgers • Scrap Sale Invoices
• Aging
• Apply Receipts • Action new • Ledger Reports and • Viewing Excise
• Transaction Details Records
based on system receivables / Module Reports
• Customer Deposits
priorities adjustments / Write- (AP)
• Net off Credit Off
Memos prior to
receipts Preliminary & Tentative : For discussion purposes only
Order to Cash Cycle – Order Management
Index of To-Be Processes

 Enter and Book Orders

 Domestic Customers other than AIGL and LFGL
 AIGL - Blanket Sales Agreements and Releases thereof
 LFGL
 Make to Order
 Exports
 Regular Scrap Customers - Blanket Sales Agreements and Releases thereof
 Ad-hoc Scrap Customers
 Perform Backward Pricing
 Release Order, Perform Shipping and Invoicing
 Execute Customer Returns to Plant
 Cancel and Amend Orders/Order Lines
 Account for Breakages, Quality Claims, etc at Customer Site
 Maintain Master Data
 Customers
 Price List
 Taxes

Preliminary & Tentative : For discussion purposes only

Order to Cash Cycle – Accounts Receivable
Index of To-Be Processes

 Invoicing & Adjustment Activities  On-Line Reviews and Analysis

 Invoicing for Domestic Customers other than AIGL and  On Line Aging, Analysis and Drilldown
LFGL
 LFGL Invoices  Posting to Ledger
 Credit Memos (PD, CIR, DD Comm, Disc)  Transfer to Ledger
 Review Invoice Auto-Accounting
 Scrap Sale Invoicing
 Maintain Master Data
 Asset Sale Invoicing
 Customers
 Receivables Write-off subject to Approvals
 Transactions Types, Approval Limits and Adjustment Activities

 Collections and Collections Management

 Collections on-account
 Applications (Manual / Auto)
 Receipt Write Off
 Bank Transfers

Preliminary & Tentative : For discussion purposes only

Agenda

 Session Objective 9:30 – 9:40

 Oracle Applications Landscape 9:40 – 9.50
 Track-wise Overview of Processes and Solution Design 9.50 – 1:00
 Procure to Pay
 Inventory
 Order to Cash
 Financials
 Lunch Break 1:00 – 2:00
 Discussion on Key Issues and Resolution Themes 2:00 – Close of Day

Preliminary & Tentative : For discussion purposes only

 Financials – General Ledger

Maintain Master Data

Chart of Accounts Calendars Currency Security & Cross Validations Doc Categories Lookups

Preliminary & Tentative : For discussion purposes only

Financials – General Ledger
Index of To-Be Processes

 Journaling  Master Maintenance

 Import of Journals from Inventory, Purchasing  Cross-Validations
(Non-Financials) and & Receivables (OM),  Security Rules
Payables (Core Financial) modules
 Account Values
 Manual Journals
 Calendar
 Provisions
 Currencies and Rates
 Adjustments
 Closing Activities
 Reclassifications
 Period Closing & Opening
 Advances Journals
 Sub-Module tie-back
 Recurring Journals
 Publishing of Reports
 Allocation Journals
 Auto Reversals
 Reporting & Analysis
 On-Line Account Reviews
 FSG Reports
 Oracle canned reports

Preliminary & Tentative : For discussion purposes only

Agenda

 Session Objective 9:30 – 9:40

 Oracle 11i Applications Landscape 9:40 – 9:50
 Track-wise Overview of Processes and Solution Design 10:00 – 1:00
 Procure to Pay
 Inventory
 Order to Cash
 Financials
 Lunch Break 1:00 – 2:00
 Discussion on Key Issues and Resolution Themes 2:00 – Close of Day

Preliminary & Tentative : For discussion purposes only