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ESSENTIALS OF

COORDINATION

The Skills Required


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The Skills Required - flow
ESSENTIALS OF
COORDINATION
WHAT SKILLS
ACHIEVE

FACILITATION

WORK ON THE
EXECUTION
GAP

ISSUES

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What Skills Achieve
ESSENTIALS OF
COORDINATION

To ensure use of Facilitation best practices

To experience stage heat and work on the Execution Gap

To discuss and sort out real-life issues (Co-development Mode)


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The Skills Required - flow
ESSENTIALS OF
COORDINATION
WHAT SKILLS
ACHIEVE

FACILITATION

WORK ON THE
EXECUTION
GAP

ISSUES

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Diamond Facilitation Structure
ESSENTIALS OF
Issue COORDINATION
Identn.

Information Immersion

Opportunity Area Identification,


Common Interest

Innovation / Idea Generation/ Possibilities/


Proposals  Sharing information
Criteria Setting  Prioritizing issues
Idea Selection/  Constructing proposals
Agreement
 Collective action decision-making
Synthesis/Discussion
 Monitoring/evaluation
Action Plan

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Facilitation - Beyond the definition…
ESSENTIALS OF
COORDINATION

• Facilitation means making all group interactions easier;

• Facilitation helps groups and organisations identify & resolve difficult issues;

• It provides unique solutions to unique needs;

• It is based on techniques that are only appropriate or inappropriate, not


right or wrong;

• Facilitation is based on perception; it is not an exact science.


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A Good Facilitator …
ESSENTIALS OF

• Is empathetic COORDINATION

• Is result - oriented
• Masters process
• Is firm on outcome
• Is flexible on tactics
• Is energetic
• Listens actively
• Is good at non-verbals
• Involves everyone
• Pauses and reflects
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Facilitation Modes
ESSENTIALS OF
COORDINATION
MODERATING
means encouraging
productive STIMULATING means
conversations encouraging a richly
Moderating creative environment
Stimulating
PROPOSING
means selling an Proposing
idea
EMPOWERING means
Empowering
TELLING means Telling enabling the group to
transmitting manage itself
information rapidly

FACILITATION MODES IS DESIGNED BY SABINE BHANOT AND JEROME L’HOST BASED ON IDEAS OF JOHN TOWNSEND AND ARTHUR D. LITTLE 8
The Skills Required - flow
ESSENTIALS OF
COORDINATION
WHAT SKILLS
ACHIEVE

FACILITATION

WORK ON THE
EXECUTION
GAP

ISSUES

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Work on the Execution Gap
ESSENTIALS OF
COORDINATION

TO TO
KNOW DO
TO
WANT
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Work on the Execution Gap
ESSENTIALS OF

• Priorities – what absolutely must be done?


COORDINATION

• Results – what all do we need to accomplish?

• Participants – who needs to engage to be successful?

• Sequence – in what order/process will you execute?

• Timing – Start time? & End Time?

• Place – where will the execution take place?

Critical Skill here is Coordination


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What is coordination?
ESSENTIALS OF
COORDINATION

• CO-llectively putting things in ORDER

• Working together towards shared goals

• A voluntary process

• With or without clear vertical authority

• Coordination skills are for everyone involved, not just for “coordinators.”
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What sort of coordination?
ESSENTIALS OF
COORDINATION

• Why/when do we need to coordinate?

• Whom do we coordinate with?

• Do I “coordinate others” or “coordinate with others”?

• What does it feel like to “be coordinated” by someone else?

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Coordination is a negotiation process
ESSENTIALS OF
COORDINATION

• Do we really all have the same objectives? Often, each stakeholder may
have a different agenda

• We each engage in coordination only if we think we will achieve more of


our own objectives that way than by working alone.

• What are it’s Costs and Benefits?

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Coordination as Negotiation: Benefits & Costs
ESSENTIALS OF
COORDINATION

+ -
 Avoid duplication • More work
 Avoid contradiction • Compromises
 External appearance of unity • Dependencies
 Build relationships • Slower
 Information-sharing • Damage relationships
 Efficiency?

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The Skills Required - flow
ESSENTIALS OF
COORDINATION
WHAT SKILLS
ACHIEVE

FACILITATION

WORK ON THE
EXECUTION
GAP

ISSUES

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Issues
ESSENTIALS OF
COORDINATION

• How do we know if coordination is working?

• How do we know when it is not working?

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Problems in coordination
ESSENTIALS OF
COORDINATION

• Hierarchy and uneven power relationships


• Favoritism or bias
• Conflict of interest
• Weak participation

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Meetings or no meetings?
ESSENTIALS OF
COORDINATION

• Coordination does not aim to meet


• It aims to achieve action and change.
• A meeting is just a tool - to be used only when it is the right tool to get
the job done.
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Issues in coordination
ESSENTIALS OF
COORDINATION

Acceptance

Committed
Golden Torn
Triangle apart

Rebellious
Opposing
Passive Grouchy

Antagonism
In Summary
ESSENTIALS OF
COORDINATION

TECHNICAL SKILLS

HUMAN SKILLS

CONCEPTUAL SKILLS
In Summary ………..
ESSENTIALS OF
COORDINATION

 Technical skill implies an understanding


of, and proficiency in, a specific kind of
activity, particularly one involving
methods, processes, procedures, or
techniques.
TECHNICAL  Technical skill involves specialized
knowledge, analytical ability within that
specialty, and facility in the use of the
tools and techniques of the specific
discipline.

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In Summary ………..
ESSENTIALS OF
COORDINATION

 Human skill is the manager’s ability to work


effectively as a group member and to build
cooperative effort within the team he leads.
 As technical skill is primarily concerned with
working with “things” (processes or physical
HUMAN objects), so human skill is primarily concerned
with working with people.
 This skill is demonstrated in the way the
individual perceives (and recognizes the
perceptions of) his superiors, equals, and
subordinates, and in the way he behaves
subsequently.
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In Summary ………..
ESSENTIALS OF
COORDINATION

 Conceptual skill involves the ability to


see the enterprise as a whole; how the
various functions of the organization
relate to one another.
 It extends to visualizing the
CONCEPTUAL relationship of the individual business
to the industry as a whole.
 Recognizing these relationships the
coordinator should then be able to act
to advance the over-all welfare of the
total organization.
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