CIV 511

Construction Methods and Project Management

Construction Project
Scope Management

Dr. J. Berlin P. Juanzon CE, MBA, MSCM

 SAFETY AND CONSTRUCTION
RISK INDUSTRY
MANAGEMENT

FINANCIAL
SCOPE
MANAGEMENT
MANAGEMENT

CONSTRUCTION
PROJECT
MANAGEMENT
TIME
HUMAN
MANAGEMENT
RESOURCES
MANAGEMENT

COST QUALITY
MANAGEMENT MANAGEMENT
 What is Project Scope
Management?
Project Scope Management includes the
processes required to ensure that the project
includes all the work required, and only the
work required, to complete the project
successfully.
Managing the project scope is primarily
concerned with defining and controlling what is
and is not included in the project.
Projects Vary in Size and Scope
• NASA shuttle launch
• Building a boat
• Building a hospital
• Building renovation and & space modification
• Planning a party or wedding
• Organizing the Olympic games
• Developing a new software program
• Getting a university degree
• Company mergers
4
Project Scope Management Processes

Scope Need Requirements – The process of defining and

documenting clients needs to meet the project objectives.

Scope Definition – The process of developing a

detailed description of the project and product and
subdividing the major project deliverables into smaller,
more manageable components.
Project Scope Management Processes

Scope Work Breakdown Structure (WBS) – The

process of subdividing project deliverables and project
work into smaller and manageable components..

Scope Verification – The process of formalizing

acceptance of the project scope.

Scope Control – The process of controlling changes to

project scope.
 SCOPE
NEED
REQUIREMENTS
PHASE
 Procedure in The Need Requirement

• Interviews
– An interview is a formal or informal approach to
discover information from stakeholders by talking to
them directly.
• Focus groups Discussion (FGD)
– Focus group bring together prequalified stakeholders
and subject matter experts to learn about their
expectations and attitudes about the project.
 Procedure in The Need Requirement

• Group creativity technique

– Brainstorming
– The Delphi Technique
– Idea/Mind mapping
• Group Decision making
– An assessment process of multiple alternatives with
expected outcome in the form of future action
resolutions
 SCOPE
DEFINITION
PHASE
 Procedure in The Definition Phase
• Basic Research
– For better definition, analysis and selection of needs, of the
owner.
• Preparation of scope statement
– Forms the basis for initial scope development and helps the
attention on the problem of scope management
• Preparation of a initial scope document
– Provides guidelines, forms an outline for a better definition of
scope and helps to detect mistakes early on and helps a good
technical scope document
• Technical Scope Document
– Forms the basis for the detailed designs and engineering of the
project
 Formation of Scope Development Team

• The basic function of the scope development

team is to do some preliminary research and
gather information for the project to be
undertaken.
• The team is formed to do research and
prepare the scope documents
 Formation of Scope Development Team
• Need Definition
– The first step is to define the needs for which the
project is to be built. Base on these needs the
functional requirements of the project should be
determined.
– In this step the input of the owner and the end
users is very important.
– Need definition is the foundation of the project
 Formation of Scope Development Team

• Option Search
– The second step is to gather all the ideas that can
fulfill these needs, and deliver the required
functionality.
– This is where survey of historical records, current
academic research, experimental research being
done can help to take full benefit of the existing
knowledge of construction and related activities.
 Formation of Scope Development Team

• Analysis of Options
– After all the ideas are presented. They should be
compared with the needs and decisions taken as
to which of the ideas is better suited for the needs.
– In this step use of computer graphics and
simulation techniques can help to better analyze
the options.
 Formation of Scope Development Team

• Collecting Information
– The fourth step is to see how the selected option
will be carried out and what are its requirements.
– This steps includes method study and industry
environment scan.
– The historical data bases combined with
geographical information systems, the equipment
capability and labor use data can be used to
generate time sequenced simulations to get a
better insight to the requirements of the options.
 Scope Statement

• The scope statement should include broad

description of what is to be covered in the
works.
• The format and its presentation should be
such that is should be a clear
communication between the various players
of the extent and nature of the project.
 Scope Statement
• Statement of Work
– A brief description of overall scope.
– It should specify the type of facility its units and
subunits and the intended functionality they are
expected to deliver.
• Organization of Work
– An outline of how the items specified in the statement
of work are to be carried out.
– It should also state whether the project is to
conventionally built or fast track.
 Scope Statement
• Statement of Work

SCOPE OF WORK
•
• “Providing all cost and expenses for the labor,
materials, equipment, tools and supplies
necessary and other incidental expenses for the
successful completion of the construction works
in accordance with the plan hereto attached.”
•
 Scope Statement
• Requirements of Work
– Requirements of work scan over the basic feasibility
of the project units and subunits.
– The requirements should be properly and clearly
specified in the scope statement.
– The requirement include the overview of the basic
financial, physical and regulatory constraints.
• Overall Objectives
– An outline of how the items specified in the statement
of work are to be carried out.
– It should also state whether the project is to
conventionally built or fast track.
 Scope Statement
• Critical objective
– Critical objectives are the minimum desired
functionality expected from the project. The
fulfillment and approval of these determines whether
the project will move ahead or be abandoned.
• Control Philosophy
– The type of organization control systems and the
policy should be specified
• Performance Specifications
– The performance specifications of the equipment to e
used is to be specified
 Scope Statement
• Repair and maintenance standard
– Apart from the functionality the equality which the
project is to deliver should also be specified by
specifying the repairs and maintenance standards..
• Contingency Policy
– The scope statement should include a contingency
policy. This policy should be comprehensive policy in
the start including in it the policy for allowances and
management reserves.
• Basic Architectural Plans
– Perspective and floor plans
 WORK
BREAKDOWN
STRUCTURE (WBS)
PHASE
WORK BREAKDOWN FRAMENWORK
Assignment Group work:
• Prepare a scope document of your specific
project that includes the following:
– Scope statement
• Statement of work
• Organization of work
• Requirement of work
• Objectives
• Basic Architectural Plans
– Work Breakdown Structure
THANK YOU