BSNL

ERP Implementation
Project Snap Shot ……

 ERP software by M/s SAP India

 Main Data Centre at Hyderabad

 DR site at Kolkata

 POC phase to be completed

 Karnataka, Maharashtra, STR, WTP, TF Mumbai, ALTTC

Ghaziabad, Corporate Office

 Roll out to be completed

 PAN India

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Project Snap Shot…….

 12 SAP modules headed by BSNL CO GMs or above

FICO – Finance & Control
HCM – Human Capital Mgmt
MM – Material Mgmt
SD – Sales & Distribution
PM – Plant Maintenance
REM – Real Estate Mgmt
PS – Project Systems
PP – Production Planning
SEM – Strategic Enterprise Mgmt
QM – Quality Mgmt
BW – Business Warehousing
EP – Enterprise Portal

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Project Snap Shot…….

 Core Teams & Dev. Centre

 About 110 BSNL officers (Core Team) and nearly same number from SI
form the ERP Team for all modules

 Development Centre established at ALTTC Ghaziabad

 Test and Development (T&D) server and SAP instance installed at

Hyderabad

 Core team members already provided the module level SAP Training

 Core Teams to work on all activities of project development

Critical Success Factors

 POC – Live Projects Data sent to ERP Team on time

 Validation / cleaning of Live Projects Data by Core Team

 Integration Testing and Acceptance by Process Owners

 End User Training Participation

 Infrastructure and Connectivity Ramp Up at POC locations

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Meaning of ERP SAP ECC 6.0

ERP- Enterprise Resource Planning

SAP- Systems Applications Products
ECC- Enterprise Central Component
6.0- Enterprise edition
Present: Stand alone solutions
Future : Interface between applications
The Road Map to Start Point of SAP Journey
 SAP - Sales & Distribution
Enterprise Structure for BSNL
Enterprise Structure
The Enterprise Structure ‘Organizational Data’ reflects structure of your
business. This is in alignment with the FI/CO organizational structure of BSNL.
Every transaction occurs within this structure.

 Company Code

 Sales Organization

 Distribution Channel

 Division

 Sales Office

 Delivery plant

 Shipping point
 Company Code Entities

The company code is the organizational unit that allows to structure the
organization from a financial accounting perspective. Following entities
have been identified to be treated as company codes in BSNL.
 Corporate office : 01
 Telecom Circles : 26
 Project Circles : 05
 Maintenance Regions : 04
 Telecom Factories : 03
 Training Centers : 03
 Others : 06
Sales Organization
A sales organization represents the organizational structures in sales and
distribution (SAP SD). Each sales organization represents a selling unit as a legal
entity. Each business transaction is processed within a sales organization.

Sales Organization sells and distributes products, negotiates terms of sales and is
responsible for these business transactions. In BSNL, there will be one sales
organization assigned to each company code.
 sales organization is assigned to exactly one company code.
 A sales organization is assigned to one or more plants.

Each sales organization has its own master data, for example, its own customer
and material master data as well as condition records.
Sales Organization….Contd.

 Following entities have been identified to be treated as sales organization

in BSNL. Coding structure of sales organization will be same as that of
company codes.
 Corporate office : 01
 Telecom Circles : 26
 Project Circles : 05
 Maintenance Regions : 04
 Telecom Factories : 03
 Training Centers : 03
 Others : 06
Sales Organization
A sales organization represents the organizational structures in sales and
distribution (SAP SD). Each sales organization represents a selling unit as a legal
entity. Each business transaction is processed within a sales organization.

Sales Organization sells and distributes products, negotiates terms of sales and is
responsible for these business transactions. In BSNL, there will be one sales
organization assigned to each company code.
 sales organization is assigned to exactly one company code.
 A sales organization is assigned to one or more plants.

Each sales organization has its own master data, for example, its own customer
and material master data as well as condition records.
Distribution Channel
A Distribution channel identifies how products and services reach the customer.
One sales organization can have many distribution channels. One distribution
channel can be assigned to many sales organizations. So the relation is many to
many.
Following distribution channels have been identified in BSNL.
 Direct Sales (CSC Sales, Direct customer sales – Telecom factory, scrap sales, POI, training
services )
 Channel Sales (Franchisee Sales, DSA Sales,
Post Office Sales, Bundled Sales)
 Enterprise Business
 Civil & Electrical
 Inter circle sales
 Division
A Division is defined for the product lines of the Sales Organization.
Sales to Division: One sales organization can have many divisions. One division can
Organization be assigned to many sales organizations. So the relation is many to many.

Following divisions have been identified in BSNL.

 Consumer Fixed Access
 Consumer Mobility
 Data circuits
 Telecom Factory products
 POI
 Scrap
 Training services
 Civil
 Electrical
 Inter Circle Division
 Miscellaneous
Sales Office

Sales Office is defined as a territory or market area for Sales

activities. A sales office has an address. Coding for sales office
will be 0001, 0002 and so on.

 Each SSA will be treated as a Sales Office.

 Each CSC will be treated as Storage Location.

Delivery Plant

Each plant in MM will be treated as delivery plant in SD. The

plant coding nomenclature will be followed as per MM org
structure. Following category of delivery plants are identified
 Delivery Plants
 Corporate – Corporate is identified as one plant and therefore as one delivery plant.
 Telecom Circles – Each circle and corresponding SSA have been identified as plant and therefore
delivery plant.
 Telecom Regions - Each telecom region is identified as plant and therefore as delivery plant.
 Telecom Projects - Each telecom project circle is identified as plant and therefore as delivery plant.
 Telecom Factories - Each telecom factory is identified as plant and therefore as delivery plant.
 Training Centres - Each training centre is identified as plant and therefore as delivery plant.
 Shipping points

There will be one shipping point corresponding to each delivery plant.

 Shipping points are identified as
 Corporate
 Telecom Circles / SSA’s
 Telecom Regions
 Telecom Projects
 Telecom Factories
 Training Centres
SD Enterprise Structure – BSNL Maharashtra Circle
BSNL Maharashtra
Circle

BSNL Maharashtra
Circle

Direct Sales Civil & Elecrical Channel Sales Enterprise Business Intercircle Sales

Consumer Consumer Consumer Intercircle

Civil
Fixed Access Fixed Access Mobility Division

Consumer Consumer
Electrical
Mobility Mobility Data Circuits

Telecom
Scrap Sales
Factory Consumer
Fixed Access

Training &
Infra.
Services
POI

POI

Scrap Sales

Company Code Sales Organization Distribution Channel Division

2. SAP Organizational Structure
 Organizational Elements – Sales Organization

 Sales Organization
 Legal selling unit (e.g., Product liability) responsible for revenue and product liability.
 Assigned to a company code where sales revenue is recognized.
 Used as selection criteria for sales documents, invoice lists

 Business Process Impacts

 Every SAP sales transaction (e.g. order, invoice, credit memo request) is assigned to a
single Sales Organization
 In conjunction with other elements, sales organization can be used to derive pricing
and revenue account determination rules
 Organizational Elements - Distribution Channel

 Distribution Channel
 Breakdown within sales organization for different product disbursement methods,
such as, Retail, Key Accounts, Channel etc.
 Master data maintenance for materials, pricing, at sales organization/distribution
channel

 Business Process Impacts

 Every SAP sales transaction (e.g. order, return, credit memo request) is assigned to
a single Distribution Channel
 A product that is not valid for the Sales Organization/Distribution Channel
combination specified at order entry can NOT be chosen for that order even if the
customer is allowed to purchase that product
 Organizational Elements - Division

 Division
 A way of Grouping Materials, Products, or Service Offerings Often used to define
Business Unit/ Product Line/Productized Services

 Business Process Impact

 Every SAP sales transaction (e.g. order, return, credit memo request) is assigned to
a single “Sales Division”
 Organizational Elements - Sales Area

 Sales Area is a combination of:

 Sales Organization
 Distribution Channel
 Division

 Business Process Impacts

 Sales revenues can be recognized and accounted for at this level
 Sales analysis can be performed at this level
 Each sales area can be linked to a set of elements that represent the
sales support organization for that sales area
 Organizational Elements - Sales Office

 Geographical aspects of the organization in business development and

sales are defined using the term sales office.
 A sales office can be considered as a zone or subsidiary.
 A sales office establishes contact between the firm and the market
 Organizational Elements - Plant & Shipping Point

Plant
 A plant is an organizational logistics unit that structures the enterprise from the
perspective of procurement, material planning, production and plant maintenance
 A plant can be warehouse, regional sales office, manufacturing facility, corporate
headquarters, maintenance plant
 Each plant is assigned to a company code. One company code can have several
plants. A plant can be assigned to only one company code.
 Inventory valuation can happen at company code level, or plant level

Shipping Point
 Shipping point is the geographical entity from where the dispatches are
carried out.
 There is many to many mapping between plant and shipping point.
Sales Area - Hierarchy

Company
Client
Code

Sales Organization 1000 2000 3000

Distribution channel 10 20 10 10

Division 01 02 01 02 01 02 01

= Sales Area
3. SAP Data
3. SAP Master Data

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Project Snap Shot ……

 ERP software by M/s SAP India

 Main Data Centre at Hyderabad

 DR site at Kolkata

 POC phase to be completed

 Karnataka, Maharashtra, STR, WTP, TF Mumbai, ALTTC

Ghaziabad, Corporate Office

 Roll out to be completed

 PAN India

34
Partner Functions

Sold to (Customer):- Contains data on sales, such as the assignment to a

sales office or a valid price list

Ship to (Consignee):-Contains data for shipping, such as unloading point and

goods receiving hours

Payer (Invoice presented to):-Contains data on billing schedules and bank

details

Bill to (Alternative payee) :-Contains the address and data on document

printing and electronic communication
4. SAP Sales Documents
 Sales Document - Categories

 Sales-related business transactions are recorded in SAP as sales documents.

These are grouped into following categories
 Pre-sales documents: inquiries and quotations
 Sales orders
 Outline agreements, such as contracts and scheduling agreements
 Credit memo and Debit memo requests
 Delivery
 Invoice
5. Integration with other
modules
 Integration SD+MM
SAP
Material Master
Plant are assigned to sales Area
Shipping Point Assigned to Plant
PR gets generated from Sales DOC in case of Third
Party
Plant are used in sales doc
Material Doc generation at the time of delivery
Business
Material Master used to sale product to customer
Every single sales doc assigned to Sales area and
each sales doc line item assigned to plant
Dispatch Location are assigned to plant
Since material will get dispatch directly from
Vendor , PR get created from SO automatically
Sale will book against a Plant for all legal ,
financial and Business purpose
For all Material sale through project ,When goods
move out of plant then material doc get
generated in background to post COGS entry in FI
 Integration SD+FICO
Company code and Sales Organization
A/C determination , Deferred A/c
Determination
FI posting happens in Background with
Post good issue and billing
There is one to one relation between
Company code and Sales org
Each condition types linked with A/c Key
which in term assigned to GL
Cost ,Revenue , Liability , Accrual posting
happens in back ground with every Sales
transaction (Billing , Post Good Issue)
SD Overview

S Pre-Sales M
A
L Contract Quotation A
Inquiry Contract P
E T
S R
E
O
I
R
Sales Order J
N Processing Order
Order I
E
F A
O Inventory Sourcing C
L
R T
M Delivery Delivery
Delivery Picking
Picking Goods
GoodsIssue
Issue
A M
T S
A
I Y
O
N
Billing S
N Invoice
Invoice
A
T
G
S E
Customer payment/ E
Y M
S Financial Accounting M
Accounts
Accounts Material
MaterialStock
Stock
T Receivable
Receivable Account
Account
E
E N
M
T
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