Oracle Financials Cloud

Release 13

Introducing Prepayments
Agenda

• Enhancements Overview

• Enhancements Detail

• Setup Summary

• FAQs
Enhancements Overview Contd..
Prepayment Receipts

• Automatic Prepayment Receipts

Creation
• Application of receipt to •Prepayment •Process to
prepayment activity type receipt
AR Populate Match
match
Prepayment created and prepayment
Interface Payment Set Prepayment to invoice
• Invoice activity from external Receipt applied
•Payment Set
Lines ID Process
•Payment set
feeder system to AR ID ID as the link

• Automatic linking and

application of prepayment
receipts to invoices
Prepayment Receipts
What Does it Do?

• Create Prepayment Receipt

– Invoke the StandardReceiptService
web service with the operation
CreateStandardReceipt
– Invoke the same web service with
the operation
CreateActivityApplication to apply
the unapplied prepayment
amount to the Prepayment
receivable activity
– Pass the Payment Set ID--which
can refers to the Sales Order,
Project, or Service contract
number--to the prepayment
• AR Interface Lines to have the
Payment Set ID populated for
import
 Match Prepayment Process
What Does it Do?

• Programmatically apply the invoice to

the open prepayment receipt with the
Payment Set ID as the common link
between the two.
• AR Invoice Lines with the Payment Set
ID populated are considered.
• Prepayment activity being unapplied
and valid Invoice with the Payment Set
ID matching the prepayment receipt
being applied.

Navigation: Tools=> Schedules Processes =>Schedule New Process => Match Prepayments
Prepayment Receipt
What is the Business Value?

• Automatic creation of advance Automatic

Matching
receipts to Invoices
• Application to Prepayment activity
to support required accounting
Different
• Supports different receipt methods Receipt
for advance receipt Methods

• Automatic matching of prepayments

Automatic
to invoices Receipt Creation
Summary of Enhancement Capabilities
The features covered in this training are:
• Create and apply prepayment receipts
• Create Receipts
• Manage Receipts
• Match Prepayment Process
Feature Impact Guidelines
Any
Automatically Included with
Feature Name (Optional)
Available Shipped Job Roles*
Setup Needed

Prepayment Receipt Yes Yes Yes

* See later slide for exact job role

Setup Summary
Setup for this solution is performed via Functional Setup Manager
• Tasks associated with the setup information are:
• Manage Receivables Activities
Manage Receivable Activities
Job Roles
Shipped Duty Role Privileges
Shipped Job Role

Financials Application
Receivables Administration Duty Set Up Receivables Activity
Administrator

Manage Receivables Activities

Accounts Receivable Manager NA

Accounts Receivable Specialist NA Manage Receivables Activities

FAQs
The following FAQs address aspects of the prepayment process:

 What is a Payment Set ID and how is it used?

The Payment Set ID is an identifying value belonging to the invoice, such as a sales order number,
Project Number, or Service contract number, that is used as the reference to the corresponding
identifier in the external feed system. By associating the Payment Set ID with the prepayment, the
prepayment can be applied automatically to the invoice that references the same identifier.

 Where is the Payment Set ID stored in the tables ?

The Payment Set ID is stored in the following tables: ar_interface_lines_all.payment_set_id,
ra_customer_trx_lines_all.payment_set_id and ar_receivable_applications_all.payment_set_id.

 Is the Payment Set ID displayed on the user interface?

Yes, the Payment Set ID appears on the Edit Receipts page for prepayment receipts.
FAQs Contd..
 Can I use the Payment Set ID with manual invoices and invoices created using the
Invoice Web service?
No, invoices matched to a prepayment receipt cannot be created manually or using the web service
because a Payment Set ID field is not exposed. You can only match invoices to prepayment receipts
using AutoInvoice.

 Is any validation performed during AutoInvoice import on interface lines with a Payment Set ID?
AutoInvoice validates whether the Payment Set ID was created by the Receipts API. Lines that fail
validation display this Error message: The payment set ID is invalid because it was not generated
by the Receipt API.

 How many methods are available for creating a prepayment receipt?

The only method for creating a prepayment receipt is automatic creation using the web service.
You cannot create a prepayment receipt manually or using a spreadsheet.
 FAQs Contd..
 What actions can I perform on a prepayment receipt?
In the Edit Receipts page, you can add applications to the prepayment receipt, unapply prepayment
receipts, and reverse prepayment receipts. You can also refund prepaid credit card receipts using
the standard credit card refund functionality.

 Can I apply a prepayment receipt to more than one invoice?

Yes, as long as the Payment Set ID on all of the invoices matches that of the prepayment. Invoices
interfaced at different points of time are available for such an application.

 Can I partially apply a prepayment receipt to an invoice?

Yes, you can apply a partial application amount to an invoice installment.