Microsoft Outlook 98

V/S
Netscape Communicator

Munish Agarwal
Senior Consultant
Microsoft Consulting Services
 Outlook 98 Design Goals
• Make Outlook easier and simpler to use
• Improve performance and setup
• Provide industry leading support for
Internet standards
• Further advance e-mail and information
management for everyday use
• Enable collaboration across the Internet or
with Exchange Server
 Why Upgrade to Outlook 98?

• The most powerful, fun and easy to use e-mail

program available today
• Matches and goes beyond the features of
Netscape Messenger and Communicator 4.0
• Great new features to make sending and managing
your e-mail easier and more efficient
• Built-in features include E-mail, Address Book,
Contact Manager, Personal Calendar , Group
Scheduling, Task List Management, Internet News
Groups, Real-time NetMeetings, Chat, Send and
receive Faxes
How hard is it to upgrade to Outlook 98
from Netscape Communicator?

• Upgrading from Netscape Communicator is fast

and easy
• Outlook Setup Wizard automatically imports your
Messenger e-mail folders, address books, and
Internet connection settings
• After installation you can begin using e-mail and
the other features right away
Why Should You Switch to Outlook 98
from Netscape Messenger or
Communicator 4.0 Pro?

•Outlook 98, tightly integrates e-mail, calendar,

contact, and task-management features and
displays consistent user interfaces to make you
more efficient
•Netscape Communicator 4.0 Pro is a collection of
loosely integrated separate applications with
inconsistent menus and toolbars in some of the
applications, which can make them difficult to
learn
EMAIL Comparisons (Done Internally by Microsoft)

Email Messenger4 Outlook98

Installation, Initial Simplicity B A
Ease of use B A
Customization B+ B+
Performance, Scalability B B
Advanced Msg (e.g Filters) B A
Address Book C A
Administration B A-
PIM Comparisons (Done Internally by Microsoft)

PIM Communicator4 Outlook98

Calendaring C B
Contact Management N/A B
Task Management N/A B
 Collaboration Comparisons (Done Internally by
Microsoft)

Collaboration Communicator4 Outlook98

Newsgroups B C
Conferencing D B+
Broadcast Multimedia C B
Scripting C B
Extensibility C B
Portability D B
 Basic e-mail features of Outlook 98
• Easily connect to any Internet e-mail service provider using
POP or IMAP4
• Automatically dial-in at scheduled times, filter downloaded
messages, control hang-up, etc
• Download e-mail in the background while you work with e-
mail in the foreground
• Send and receive richly formatted e-mail, including HTML,
file attachments, and multiple signatures
• Send/receive file attachments as MIME, UUENCODE or
BINHEX. Spell check e-mail before sending
• File e-mail messages in multiple folders. View selected
messages in preview pane
 Basic e-mail features of Outlook 98 (Continued)
• Easily connect to public LDAP directories such as Big Foot
and 411
• Easily connect to multiple directory services when searching
for someone or addressing e-mail
• Keep a personal address book and easily add recipients of
replies to address book
• Names you type when addressing mail are automatically
resolved (checked) against your personal address book as you
type
• Easily create powerful rules to automatically process e-mail
messages
• Use Internet standard S/MIME certificate based message
signing and encryption and store certificates in address book
What are a few of the features of Outlook 98 —
many unavailable in Communicator 4.0 Pro—
that make Outlook 98 the most powerful
integrated e-mail and information management
program available today?

• Outlook 98 EMAIL Features

• Outlook 98 Address Book - Contacts
Features
• Outlook 98 Personal Calendar and Group
Scheduling Features
• Outlook 98 Task Management Features
• Outlook 98 Automatic Activity Journal
Features
 Outlook 98 EMAIL Features
• Connect to multiple mail services during a single use of the
program, business and personal for example
• Special “AutoPreview” view displays the first 256 characters of
each e-mail message in a folder
• Add automatic follow-up reminder flags and pop-ups to e-mail
messages to keep track of work. Automatically highlight
messages in folders using colors and fonts
• Option to use Microsoft Word as built-in e-mail editor, and/or
share spelling check dictionary with Microsoft Word.
• Automatic Junk E-mail management filters get commercial bulk
and adult junk e-mail out of your way
• Create and choose from multiple HTML stationery and
signatures using friendly “picker” user interface
 Outlook 98 Address Book - Contacts Features
• Store rich information for each person in your address book
including documents, attachments, multiple phone numbers,
addresses, and certificates. Customize the Contact form to
display any custom fields you need
• Initiate activities with anyone in your address book, including:
Dial the phone, start a letter using the Microsoft Word letter
wizard, send them a meeting request, send them a task,
automatically display a map of their street address, start a real-
time chat using Microsoft NetMeeting, and more!
• Create multiple views of your address book sorted and
grouped by whatever property you want. Also print out your
address book to popular paper day-timer sizes and take it with
you, or download your address to/from Palm Pilot, Windows CE,
TimexDataLink watch, and other handheld devices
• Send and receive Contacts (address book entries) to others as
vCards and automatically add them to your address book when
you receive a vCard
 Outlook 98 Personal Calendar and Group
Scheduling Features

• Manage your personal calendar using daily, weekly, monthly,

and yearly views
• Automatic reminders for recurring events such as monthly
meetings, birthdays and anniversaries
• Print out your Calendar to popular paper daytime sizes and
take it with you, or download your calendar to/from Palm Pilot,
Windows CE, TimexDataLink watch and other handheld devices
• Easily send appointment to others over the Internet using
vCalendar, or create an appointment on your calendar from an e-
mail message. Publish your calendar free/busy time to the
Internet and access others’ free/busy time to allow group
scheduling of meetings over the Internet (iCalendar).
• Use the “Outlook Today” view to get an integrated “at-a-
glance” summary of your appointments, tasks, and mail status
in one window
 Outlook 98 Task Management Features

• Keep an organized task list for yourself and easily

send tasks to others or create a task from an e-mail
message
• View tasks sorted and grouped by whatever fields
you need. You can also create tasks from Microsoft
Office applications!
• Download your task list to/from Palm Pilot, Windows
CE, TimexDataLink watch and other handheld devices
• Create “yellow sticky note” reminders on your
screen to keep track of tasks informally
 Outlook 98 Automatic Activity Journal Features

• Automatically keep a log of e-mail, faxes, and

phone calls to particular contacts, or track time
spent working on e-mail or in Microsoft Office
Applications on behalf of particular contacts
• Display a timeline view of the activity log in the
journal
Internet Standards Support
Leading support for all major messaging
scheduling and collaboration protocols

Messaging SMTP/POP3, IMAP4

Directory Access LDAP
Newsgroups NNTP
Mail format HTML and MHTML mail
Security S/MIME
Scheduling vCalendar, iCal
Contacts vCard
 Reviews!!
Reviewers have found that Outlook 98
matches and beats Netscape
Messenger 4.0 Pro by providing tightly
integrated features for managing your
personal calendar, contacts, and tasks.
“Netscape Calendar [4.0] provides the tools
for basic scheduling and task management,
but little else of what you'd expect from a Net
PIM. It doesn't integrate with Communicator's
address book or Messenger Mail, so you can't
send e-mail to a contact from within Calendar.
It offers no contact management features
aside from Communicator's very basic
address book, and common Internet
standards such as vCalendar take a backseat
to the proprietary Netscape Calendar Server”

CNet Review, March, 1998

“Outlook 98 is a stunning
improvement that remedies
virtually every flaw in its
predecessor, and in the process
redefines the standard for
usability in an e-mail client”

PC Computing, February 1998

“Good scheduling, tightly integrated e-mail,
and smart use of emerging standards for
Internet collaboration. … You'll understand
why Microsoft put e-mail at the heart of its
PIM [Personal Information Manager]—and
why other vendors are scrambling to add e-
mail features to theirs”

CNet March 1998

Exchange Server 5.5
 Exchange Server 5.5 Scalability

• Improvements everywhere
• Unlimited store
• 68% higher MTA, 3.5x SMTP throughput
• 3-4x faster backup and restore
• Implications
• 8,000 users on 4-way Digital Alpha
• Headroom for unified messaging
• Improved information delivery service
 Scalability Experiences
General Electric:
Before: Mix of mainframes/servers
92K+ Exchg seats +
After: 1,200 mailboxes/server ex.
131K+ legacy mbxes

Digital: Current: 1,500 Users/Server

55K+ mailboxes Plan: 3,000 Users/Server

Chevron: Before: 70 MS Mail Servers

20K+ mailboxes After: 45 Exchange Servers

Microsoft: 50Mb store/user

29K+ mailboxes Before: 121 Exchange 5 servers
in N. America alone After: 47 Exchange 5.5 servers
Deployments as of 11/1/97
 Microsoft Messaging &
Collaboration Client Family
Complete messaging, scheduling,
Outlook contact management and
collaboration
Browser access to Exchange
Outlook Web
Server mail, calendar and public
Access
folders

Outlook Express Basic Internet mail and news

E-mail, scheduling, tasks and

Pocket Outlook
contacts on H/PC Devices
 Outlook Web Access
Browser-based access to mail, calendar, group
scheduling and public folders
Subset of Outlook 98 features
Cross-platform and no client install
Primary solution for UNIX
Roaming users and shared systems
Travelling user and home dial-up
Extranet and Internet - authenticated or anonymous
external users
 Pocket Outlook
Outlook e-mail, schedule, contacts and tasks for
H/PC
E-mail attachments
Group Scheduling
SMTP/POP support
Built-in information management tools
Synchronizes with Outlook 97/98 information on
desktop
Print directly from H/PC
Exchange Server Management
and Administration
Tightest integration with Windows
Common Tools
NT Server
Graphical Single-seat view of the
Administration organization

Server and Link monitors; Least

Built-In Tools
cost routing; Dynamic re-routing
 Summary Exchange vs. Netscape
Better Platform
Enterprise directory service vision vs. Corporate phone book
Integrated Collaborative Server vs. Multiple Servers for limited
collaboration
Better Messaging
Proven vs. Unproven
Reliability, Availability, Scalability and Manageability
Lower cost per user
HTML/HTTP e-mail access vs Promised HTML/HTTP access
Better Applications
Integrated enterprise application architecture vs. Integrated Web
architecture
Cohesive Enterprise tools strategy vs. Web only tools strategy
Integrated Web server strategy vs. multiple web servers
Rich Groupware Database vs. No Groupware Database
Better Client strategy
Rich Replicated Groupware vs. No Replicated Groupware
Office Integration vs. No Office Integration
 Need More Information?

Visit our Web Site at

http://www.microsoft.com/outlook/outlook98/default.htm
Outlook 98 Demo Slides