COMPREHENSIVE

SCHOOL SAFETY
MONITORING
TOOL
 ENABLING ENVIRONMENT
DepEd DRRMS CSS INDICATORS
BASELINE TARGETS/ PLANS PROGRESS PROGRESS PROGRESS
(Based on DepEd’s DRRM Policies and School
(2017) (2018-2020) (2018) (2019) (2020)
DRRM Manual)

1 Adopted/Adapted/localize
d existing policies relating
to DRRM in education/school
safety
2 Designated School DRRM
Focal Person
3 Formed School DRRM Team,
consisting of personnel from
different offices; with
defined membership and
roles and
responsibilities/functions
YES NO
√ Adopted/Adapted/locali
zed at least 3 policies
relating to DRRM with in
_______
√ Create an office order
with in ________
√ Orient the SDRRM Team
on their roles and
responsibility/functions
with in ____________
 DepEd DRRMS CSS INDICATORS
BASELINE TARGETS/ PLANS PROGRESS PROGRESS PROGRESS
(Based on DepEd’s DRRM Policies and School
(2017) (2018-2020) (2018) (2019) (2020)
DRRM Manual)

YES NO
4 Has a comprehensive √ Make a comprehensive
School DRRM Plan, School DRRM Plan with
which includes CCA and in___
EiE measures, covering
risk assessment, risk
reduction, and
rehabilitation and
recovery

5 Students participated in √ Include the students in the

the planning process planning process this
coming_______

6 Integrated DRRM into the √ Increase allocation for

School Improvement Plan DRRM in the next cycle of
(SIP) SIP
 DepEd DRRMS CSS INDICATORS
BASELINE TARGETS/ PLANS PROGRESS PROGRESS PROGRESS
(Based on DepEd’s DRRM Policies and School
(2017) (2018-2020) (2018) (2019) (2020)
DRRM Manual)

YES NO
7 100% completion of Secure a hard copy with in
DRR related ____-
questions in the
EMIS/EBEIS √
8 Regular DRRM √ allocate budget for DRRM
activities are activities for _______
supported by school
budget
9 Funding sources for √ allocate funds in the
interventions in the MOOE (Minor Repair)
aftermath of a
disaster or
emergency exist and
 DepEd DRRMS CSS INDICATORS
BASELINE TARGETS/ PLANS PROGRESS PROGRESS PROGRESS
(Based on DepEd’s DRRM Policies and School
(2017) (2018-2020) (2018) (2019) (2020)
DRRM Manual)

YES NO
10 School has partnerships draft a MOA/MOU to be
that could be tapped to presented to the SDRRM
support its DRRM Team for adoption with
programs and activities, in______
including those after a
disaster √
11 Conducted student-led √ for implementation with in
school watching and this____
hazard mapping (DO 23 s
2015)

12 Incorporated results of √ once Student-led school

student-led school watching and hazard
watching and hazard mapping conducted we will
mapping in the School incorporate this in the
DRRM Plan and SIP SDRRM Plan and SIP with in
 DepEd DRRMS CSS INDICATORS
BASELINE TARGETS/ PLANS PROGRESS PROGRESS PROGRESS
(Based on DepEd’s DRRM Policies and School
(2017) (2018-2020) (2018) (2019) (2020)
DRRM Manual)
YES NO
13 Linked student-led school √ once conducted we will
watching and hazard mapping
linked it to the community
with the community hazard
maps of LGUs provided by hazad maps of LGU with in
DOST this_____
14 School Planning Team have √ Institutionalized School
linked the community hazard
Planning Team with in
maps with education data to
better understand the school’s this____
risk
15 School submitted Rapid √ Follow the protocol as
Assessment of Damage Report
stated in DM#106 s. 2018
(RADAR) to the DRRMS Central
Office, within 72 hours after the
onslaught of a hazard in the
area
16 Data collection and √ Create DRRM portfolio with in
consolidation of programs and this________. Covering the
activities on DRRM, covering the Enabling Environment and the
3 Pillars, to monitor results and
3 pillars.
impact exist
 PILLAR 1: SAFE LEARNING FACILITIES

DepEd DRRMS CSS INDICATORS BASELI PROGR

TARGETS/ PLANS PROGRESS PROGRESS
(Based on DepEd’s DRRM Policies NE ESS
(2018-2020) (2019) (2020)
and School DRRM Manual) (2017) (2018)

Existing schools are being

NO.
made safer, systematically
1 # of school buildings that
has been inventoried

2 # of school buildings with

risk assessment

3 # of unsafe school buildings

identified
 DepEd DRRMS CSS INDICATORS BASELI PROGR
TARGETS/ PLANS PROGRESS PROGRESS
(Based on DepEd’s DRRM Policies NE ESS
(2018-2020) (2019) (2020)
and School DRRM Manual) (2017) (2018)

YES NO
4 Systems for monitoring and √ formulate a
quality assurance of school
building construction exist
system for
monitoring with
in___
5 Financial resources are √ increase financial
allocated for completion of
needed action to address allocation to
unsafe school buildings within a address unsafe
specified period school building
6 # of unsafe school buildings 2 unsafe
with appropriate action send request
building
undertaken by the School Head letter for
(e.g. upgraded, retrofitted, non-
 DepEd DRRMS CSS INDICATORS BASELI PROGR
TARGETS/ PLANS PROGRESS PROGRESS
(Based on DepEd’s DRRM Policies NE ESS
(2018-2020) (2019) (2020)
and School DRRM Manual) (2017) (2018)

YES NO
7 Conducted regular school √ quarterly and
inspection and maintenance
of facilities conducted (state during brigada
how often) Eskwela
8 Undertaken regular repair of √ undertaken minor
minor classroom (including repair within___
facilities) damages after damages are
noted
9 Roles and responsibilities √ make a defined
for maintenance are roles and
defined, documented and responsibilities for
assigned maintenance team
 DepEd DRRMS CSS INDICATORS BASELI PROGRE PROGRES
TARGETS/ PLANS PROGRESS
(Based on DepEd’s DRRM Policies NE SS S
(2018-2020) (2020)
and School DRRM Manual) (2017) (2018) (2019)

YES NO
10
School Heads have allotted √
budget for routine maintenance
increase
of school facilities for safety allotted budget
and to protect investments, with for routine
transparent monitoring
oversight at the school level
maintenance
11
School Heads have identified √ 4 classrooms
those schools that are
expected to be used as
identified for
temporary evacuation centers temporary
for disasters evacuation center
12 School Heads are clear with the √
roles and functions of the school in
camp management vis-à-vis the
LGU and DSWD as per Joint
Memorandum Circular No. 1, series Review the DM#58
of 2013 "Guidelines on Evacuation s. 2015 and RA
 DepEd DRRMS CSS INDICATORS BASELI PROGR
TARGETS/ PLANS PROGRESS PROGRESS
(Based on DepEd’s DRRM Policies NE ESS
(2018-2020) (2019) (2020)
and School DRRM Manual) (2017) (2018)

Every new school built is safe YES NO

13
Guidance and regulations √
on the following are
FOR
followed: ORIENTATION
safe school site selection
resilient design, and
14
New school construction is √
monitored for compliance FOR ORIENTATION
with:
safe school site selection
safe school design
safe school construction
 PILLAR 2: DISASTER RISK MANAGEMENT
DepEd DRRMS CSS INDICATORS
BASELINE TARGETS/ PLANS PROGRESS PROGRESS PROGRESS
(Based on DepEd’s DRRM Policies
(2017) (2018-2020) (2018) (2019) (2020)
and School DRRM Manual)
YES NO
School has a Contingency √
Plan, i.e. Preparedness Plan
turned into response actions
For submission to Division
1 when a disaster strikes (This
Office within _____
could be a separate
section/chapter in the DRRM
Plan)
School has available,
Required the 2
accessible, and adequate
2 √ advisers to secure first
first aid kit in every
aid kit.
instructional classroom
School has at least 2
necessary and functioning
equipment, in case of a √ Purchase Fire
3
disaster (e.g. fire Extinguisher
 DepEd DRRMS CSS INDICATORS
BASELINE TARGETS/ PLANS PROGRESS PROGRESS PROGRESS
(Based on DepEd’s DRRM Policies and
(2017) (2018-2020) (2018) (2019) (2020)
School DRRM Manual)
YES NO
School has pre-identified
spaces for putting up Collaborate with the
Temporary Learning stakeholders for the
4 √
spaces/Shelters in the provision pre-identified
aftermath of a disaster spaces within this____

School has ready

resumption strategies and √ formulate a resumption
5 alternative delivery modes to
strategy within this ____
ensure education continuity
School has ensured that
students completed the
Family Earthquake Review DO# 27, S.
6 Preparedness Plan; and √ 2015, implement within
school has reported ____
completion to DepEd DRRM
at the Central Office
 DepEd DRRMS CSS INDICATORS
BASELINE TARGETS/ PLANS PROGRESS PROGRESS PROGRESS
(Based on DepEd’s DRRM Policies
(2017) (2018-2020) (2018) (2019) (2020)
and School DRRM Manual)
YES NO
School has
established a school
personnel tracking for formulation tracking
7 √
system/protocol
system/protocol in
the event of a
disaster
School has trained
personnel to administer
8 first aid to students and √ For training
personnel
School has
psychosocial
9 interventions for √ For training
personnel and
students
 DepEd DRRMS CSS INDICATORS
BASELINE TARGETS/ PLANS PROGRESS PROGRESS PROGRESS
(Based on DepEd’s DRRM Policies
(2017) (2018-2020) (2018) (2019) (2020)
and School DRRM Manual)
YES NO
School has trained
teachers and other
personnel who could
10 provide psychosocial √ For training
support to students

School DRRM Plan and

SIP with DRRM √
11 integration are reviewed review annually
annually

Conducted Brigada
Eskwela to ensure school √
12 safety and preparedness Conducted annually
measures are in place as
per DO
 DepEd DRRMS CSS INDICATORS
BASELINE TARGETS/ PLANS PROGRESS PROGRESS PROGRESS
(Based on DepEd’s DRRM Policies
(2017) (2018-2020) (2018) (2019) (2020)
and School DRRM Manual)
YES NO
Students, teachers, parents √
and other stakeholders
13
participated in Brigada
Eskwela
School has established
functional early warning
system to inform students
and personnel of hazards
√ for formulation of
14 and emergencies (protocol,
warning signs, devices, IEC),
protocols
considering national and
LGU warning systems and
protocols
School conducted regular
hazard-specific drills (at least √
3 hazards) with participation Invite participation of
15 of stakeholders (BFP, Medic,
other stakeholder
LGUs, NGOs, community,
PTA, alumni, and others)
 DepEd DRRMS CSS INDICATORS
BASELINE TARGETS/ PLANS PROGRESS PROGRESS PROGRESS
(Based on DepEd’s DRRM Policies
(2017) (2018-2020) (2018) (2019) (2020)
and School DRRM Manual)
YES NO
# of students who
16 participated in the drills 140/140 or 100%

School has an evacuation

√ formulate a
17 plan and procedures
procedure with in_____

School has a student-

family reunification plan For review, then for
√
18 that is clearly implementation within___
disseminated to students, _
teachers and parents
School Head has
received DRRM training
√
19 from division or region or For training
partners
 DepEd DRRMS CSS INDICATORS
BASELINE TARGETS/ PLANS PROGRESS PROGRESS PROGRESS
(Based on DepEd’s DRRM Policies
(2017) (2018-2020) (2018) (2019) (2020)
and School DRRM Manual)
YES NO
School DRRM Team
has received DRRM
20 training from division √ For training
or region or partners
(indicate how many)
School has
conducted
21 awareness and v for implementation
capacity building for
families and learners
School participated in √
the different 100% participation
22 DRRM/CCA/EiE within this school year
activities of the LGU
 PILLAR 3: RISK REDUCTION AND RESILIENCE EDUCATION
DepEd DRRMS CSS INDICATORS
BASELINE TARGETS/ PLANS PROGRESS PROGRESS PROGRESS
(Based on DepEd’s DRRM Policies
(2017) (2018-2020) (2018) (2019) (2020)
and School DRRM Manual)
YES NO
1 School has integrated key
DRR and CCA concepts
in the curriculum based
on the National
Curriculum Guide
2 Year when DRR and CCA
integration in the
curriculum started
3 Grade levels and subjects
where DRR and CCA
been integrated
 DepEd DRRMS CSS INDICATORS
BASELINE TARGETS/ PLANS PROGRESS PROGRESS PROGRESS
(Based on DepEd’s DRRM Policies
(2017) (2018-2020) (2018) (2019) (2020)
and School DRRM Manual)
YES NO
4 Percentage of students √
actively participating in
various DRRM/CCA/EiE 100%
activities

5 School has a DRRM

capacity building plan for Formulate capacity
√
teachers and school building plan.
personnel
6 Number personnel trained
on DRRM and/or CCA
 DepEd DRRMS CSS INDICATORS
BASELINE TARGETS/ PLANS PROGRESS PROGRESS PROGRESS
(Based on DepEd’s DRRM Policies
(2017) (2018-2020) (2018) (2019) (2020)
and School DRRM Manual)
YES NO
7 School has available and
accessible quality and up- Collaborate with
to-date DRRM materials √ partners for DRRM
Materials

8 Presence of DRRM
corner, with updated IEC
materials posted in it, in √ Require advisers to
every classroom post in every classroom

9 School carries out

monitoring and evaluation
to assess sustainable √
For implementation
implementation
 DM # 159 S. 2018:
2018 SEARCH FOR
BEST SCHOOL BASED
DRRM IMPLEMENTER
 MECHANICS:
• THE DIVISION-WIDE SEARCH FOR SCHOOL-BASED DRRM BEST IMPLEMENTER IS OPEN TO ALL
PUBLIC AND PRIVATE SCHOOLS FOR SCHOOL YEAR 2018-2019.
• THERE WILL BE 2 CATEGORY: ELEMENTARY AND SECONDARY
• MONITORING AND TECHNICAL ASSISTANCE WILL BE CONDUCTED BY THE DIVISION DRRM
TWG STARTING ON AUGUST TO DECEMBER 2018.
• DISTRICT SUPERVISORS SHALL SUBMIT NOMINEES 1 FOR ELEMENTARY AND 1 ON JANUARY 7-
8, 2019.
• ALL DOCUMENTS OF THE RECOGNIZED BEST IMPLEMENTING SCHOOLS OF THE DISTRICT SHALL
BE PREPARED FOR THE EVALUATION.
• SDO SELECTION AND EVALUATION TEAM WILL CONDUCT THE SCREENING ON JANUARY 14-
25, 2019.
• OTHER STAKEHOLDERS ARE ALSO INVITED TO TAKE PART OF THE SELECTION AND EVALUATION
TEAM.
 Points
YES NO
CRITERIA MOV'S
ENABLING ENVIRONMENT 23

Copy of the Localized and existing

Adopted/Adapted/localized at least 3 existing policies policies duly adopted and adapted
relating to DRRM/Climate Change Adaptation (CCA)/ in or supporting documents from
1 education/school safety Barangay Resolution with 3
accomplishment report on the
adoption of policy with pictures

School Memorandum on the

Formed School DRRM Team, with a focal person and consisting composition of DRRM Team and or
of personnel from different offices; with defined membership Organization Structure with member
2 2
and roles and responsibilities/functions roles and responsibilities, minutes
and accomplishment reports with
pictures

Has a comprehensive School DRRM Plan, which includes CCA

and Education in Emergencies (EiE) measures, covering risk Duly approved school DRRM Plan,
3 1
assessment, risk reduction, and rehabilitation and recovery Action Plan, Contingency Plan
 YES NO
CRITERIA MOV'S
ENABLING ENVIRONMENT 23
Annual Investment Plan (AIP) -
School budget supports regular DRRM activities
4 Request and or Liquidation 2
Report

Organizational Structure for

Conducted student-led school watching and hazard school watching, narrative
mapping (DO 23 s 2015), and involved students in reports after the conduct of the
5
DRRM planning hazard mapping and other 2
DRRM Planning Activities,
attendance sheets and pictures.

Incorporated results of student-led school watching and

hazard mapping in the School DRRM Plan and School
Improvement Plan (SIP) Incorporated results of student-
led school Duly signed School Improvement
6
Plan (SIP) and or DRRM Plan 4
 YES NO
CRITERIA MOV'S
ENABLING ENVIRONMENT 23

pictures, accomplishment
Data collection and consolidation ofprograms reports e.g. inventorty of
7 and activities on DRRM, covering the 3 Pillars classrooms or NSBI,
to monitor results and impact exist inspection report of BFP by
pillar. 2

Incident Report and or

RADAR Report (screenshot
Rapid Assessment of Damages Report 3
of the RADAR Report,
(RADAR) is submitted to Central Office, within
Feedback Report from the
8 72 hours after the onslaught of a hazard in the
CO)
area
If there is no incident,
certification shall be
provided.
 YES NO
CRITERIA MOV'S
ENABLING ENVIRONMENT 23

100% completion of DRR-related questions

in the Education Management Information EBEIS Report duly signed
9
System (EMIS)/ Enhanced Basic Education by the School Head 2
Information System (EBEIS)

School has partnerships that could betapped

to support its DRRM programs and activities, MOA, invitations,
10
including those during after a disaster certificates, AAR, pictures
2
 YES NO
CRITERIA MOV'S
Pillar 1: Safe Learning Facilities 35

School building/classroom components are

according to DepEd and/or National Building approved building design,
1 Code approved standard design and conformance to National 9
specifications (see criteria and checklist for Building Code
Pillar 1, No. 1, for corresponding points)

School conducted risk assessment of Risk Assessment Reports,

buildings, in coordination with the Education recommendatory report or
2
Facilities Division, and with support of other inspection report from BFP 2
agencies and partners with other agencies and etc.
 YES NO
CRITERIA MOV'S
Pillar 1: Safe Learning Facilities 35

School has taken appropriate action with

3 respect to unsafe school buildings (e.g. Letter Request, POW 2
upgraded/retrofitted, non-usage, etc.)

Undertaken regular inspection and repair of

Inventory Report, After
2 minor classroom (including facilities)
Activity Report with pictures 1
damages
 YES NO
CRITERIA MOV'S
Pillar 1: Safe Learning Facilities 35

School Heads are clear with the roles and

functions of the school in camp management
vis-à-vis the LGU and DSWD as per Joint
Memorandum Circular No. 1, series of 2013
Memorandum on the
"Guidelines on Evacuation Center
Specific Function of the
5 Coordination and Management" and RA 1
School Heads in CCM,
10821 "Children's Emergency Relief and
AAR
Protection Act" and its corresponding IRR
 Points
YES NO
CRITERIA MOV'S
Pillar 2: School Disaster Risk Management 30

School has a Contingency Plan, i.e. Preparedness Plan turned

Contingency Plan
1 into response actions when a disaster strikes 3

80% of students and their families have accomplished the

Consolidated Report duly signed by
2 Family Preparedness Plan together (family evacuation, 3
the School Head
reunification), as per DO No. 27, series of 2015

School has established a school personnel and learners

Personnel Tracking System and
3 tracking system/protocol in the event of a disaster or 2
Protocol
 Points
YES NO
CRITERIA MOV'S
Pillar 2: School Disaster Risk Management 30

Picture of Hazard and Evacuation

Hazard and evacuation maps are located in conspicuous
4 Map, 1
places in the school
in every classroom

School has available, accessible, and adequate first aid kit in

5 Pictures 1
every instructional classroom

School has at least 2 necessary and functioning equipment, in

6 case of a disaster (e.g. fire extinguisher, handheld/base Pictures 1
 Points
YES NO
CRITERIA MOV'S
Pillar 2: School Disaster Risk Management 30

Conduct of Regular Drills with

School conducted regular hazard-specific drills (at least 3
After Activity Report
7 hazards) with participation of stakeholders (BFP, Medic, 3
Memo
LGUs, NGOs, community, PTA, alumni, and others)
Pictures

School has established functional early warning system to

inform students and personnel of hazards and
Availability of EWS with protocol,
8 emergencies (protocol, warning signs, devices, IEC), 2
picture
considering national and LGU warning systems and
protocols

School has trained personnel to administer first aid to Inventory of trained personnel with
9 1
students and personnel certificate of completion
 Points
YES NO
CRITERIA MOV'S
Pillar 2: School Disaster Risk Management 30

School has pre-identified spaces for putting up Temporary

10 Learning spaces/Shelters in the aftermath of a disaster or availability of TLS, pictures 1
emergency

School has ready resumption strategies and alternative

alternative delivery modes, office
11 delivery modes to ensure education continuity (strategies, 2
order of concerned teacher
materials, focal persons to implement)

School has psychosocial interventions for personnel and

12 AAR, pictures 1
students
 Points
YES NO
CRITERIA MOV'S
Pillar 2: School Disaster Risk Management 30

School has trained teachers and other personnel who Inventory of trained personnel with
13 1
could provide psychosocial support to students certificate of completion

Evacuation Plan, Procedures and

14 School has an evacuation plan and procedures 2
pictures

Student-Family Reunification Plan,

School has a student-family reunification plan that is
15 Minutes during PTA Meetings, 2
clearly disseminated to students, teachers, and parents
 Points
YES NO
CRITERIA MOV'S
Pillar 2: School Disaster Risk Management 30

School has conducted awareness and capacity building for After Activity Report, Attendance,
16 3
families and learners Certificates, Pictures

School participated in the different DRRM/CCA/EiE After Activity Report, Attendance,

17 1
activities of the LGU Certificates, Pictures
 Points
YES NO
CRITERIA MOV'S
Pillar 3: DRR in Education 12

School has integrated key DRRM/CCA/EiE concepts in at Sample Lesson Plan, Pictures taken
1 5
least 4 subjects based on the National Curriculum Guide during class

More than 75% of students are actively participating in DRRM Activities AARs, Attendance
2 1
various DRRM/CCA/EiE activities Sheets

School has a DRRM/CCA/EiE capacity building plan for

3 Action Plan, Activity Design 1
teachers and personnel
 Points
YES NO
CRITERIA MOV'S
Pillar 3: DRR in Education 12

School Head and personnel have received at least 3

4 DRRM/CCA/EiE trainings from division or region or Certificates, AARs 3
partners

At least more than 10 DRRM/CCA/EiE resource materials

2 pictures 1
are available in the school

Presence of DRRM corner, with updated IEC materials

3 pictures 1
posted in it, in every classroom
RATING SCHEME:
Excellent : 91-100%
Very Good : 81-90%
Good : 71-80%
Needs Improvements : 61-70%