[Organisation’s Title]

Environmental
Management System

[Staff Awareness Training]

 Objectives of this presentation
To provide awareness of:
 The agency’s new environmental management
system (EMS)
 Importance of conformity with environmental policy,
procedures & other requirements of EMS
 Significant environmental aspects & related impacts
associated with people’s work
 Environmental benefits of improved environmental
performance
 New roles & responsibilities
 Consequences of potential departure from
procedures.
 What is an environmental management
system (EMS)?

Part of an organisation’s management system

used to develop and implement its
environmental policy and manage its
environmental aspects.
(AS/NZS ISO 14001:2004 cl. 3.8)
 What is AS/NZS ISO 14001:2004?
 An international standard for requirements
of an environmental management system.
 Produced by the International Organisation
for Standardisation.
 Ratified jointly by Standards Australia and
Standards New Zealand for application in
Australia and New Zealand.
 Used as basis for third party certification of
environmental management systems.
 The ISO 14001 model of
continual improvement

Continual
Improvement

Environmental
Policy

Planning
Management
Review

Implementation
& Operation

Checkin
g
 Why have an EMS?
 Improve management of environmental impacts
 Set targets to reduce energy use, water use & waste to
landfill
 Initiate and maintain procedures to improve efficiencies
including:
 Environmentally friendly purchasing procedures

 Preferred business travel option

 Define key responsibilities for achieving targets

 Monitor and measure environmental performance against
key indicators
 Regularly assess progress towards achieving set objectives
 Ensure due diligence and ongoing consideration of legal and
other environmental requirements
 Why have an EMS? continued

 Assist with environmental reporting as required by s.516A

of the EPBC Act 1999
 Government policy encourages commonwealth agencies
to implement an EMS (at least one site)
 Contribute to preferred employer status
 Achieve cost savings
 Show leadership, nationally and/or internationally
 Obtain competitive advantage
 May be required by clients, customers and/or regulators
 Build goodwill from customers and stakeholders
 Role of management in establishment &
implementation of EMS
 Develop & approve environmental policy as a statement of
commitment
 Provide resources
 Appoint management representative(s) to ensure EMS is
established, implemented and maintained, and to report on
performance of EMS including recommendations for
improvement
 Provide support to management representative in establishment
phase to overcome barriers
 Regularly review the EMS to ensure its continuing suitability,
adequacy and effectiveness.
The agency’s environmental policy
 Planning the EMS

 Environmental aspects
 Legal & other requirements
 Objectives, targets & programs
 Environmental aspects

 Identification of environmental aspects

 Determination of aspects with significant
environmental impact
 Environmental aspects register
 Significant environmental aspects are the
focus of the rest of the EMS
The agency’s significant environmental
aspects
 Legal & other requirements

 Identification of legal requirements

applicable to the agency
 Identification of other requirements to which
the agency subscribes
 Legal & other requirements applied to
environmental aspects
 Maintenance & incorporation in rest of EMS
The agency’s legal & other requirements
 Objectives, targets & programs

 Objective: overall goal consistent with

environmental policy that the agency wants
to achieve
 Target: detailed performance requirement to
achieve objective
 Environmental program/action plan:
 to achieve objectives & targets
 includes responsibility, means & timeframe
The agency’s objectives, targets &
programs
 Implementation & Operation

 Resources, roles, responsibility & authority

 Competence, training & awareness
 Communication
 Documentation
 Control of documents
 Operational control
 Emergency preparedness & response
 Resources, roles, responsibility &
authority

 Management provision of appropriate

resources
 Documentation of roles, responsibilities &
authorities
 Appointment of management representative
to:
 Co-ordinate establishment, implementation &
maintenance of EMS
 Report to top management on performance of
EMS & recommend improvements
 Competence, training & awareness
 Identification of positions & roles associated with
significant environmental aspects
 Assessment of competence
 Identification of training needs
 Fulfilment of training needs
 Propagation of awareness of the EMS, especially:
 Importance of conformity with the environmental policy
and other requirements of the EMS
 Significant environmental aspects and related impacts
associated with work
 Environmental benefits of improved personal performance
 Roles and responsibilities relevant to the EMS
 Potential consequences of departure from specified
procedures.
 Communication

 Internal communication
 Communication from external parties
 Decision on proactive communication
externally about significant environmental
aspects
 Documentation

 Environmental policy, objectives and targets

 Description of the scope of the environmental
management system
 Description of the main elements of the
environmental management system and their
interaction, and reference to related documents
 Documents and records required by the standard
 Documents and records determined by the
organisation to be necessary to ensure the effective
planning, operation and control of processes that
relate to its significant environmental aspects.
 Document control

 Document approval
 Document review, update and re-approval
 Identification of changes and current
revision status
 Availability at points of use
 Legibility and identification
 Identification and distribution of external
documents
 Management of obsolete documents.
 Operational control

 Control of all operations associated with

significant environmental impacts
 Operational control must include
documented work instructions and operating
procedures defining the manner in which
control will be maintained, on a risk
management basis
 Operational control extends to significant
environmental aspects of goods & services
used by the agency, for communication to
suppliers & contractors.
 Emergency preparedness & response

 Identification of potential for accidents and

emergency situations
 Determination of appropriate response to
accident and emergency situations to
minimise environmental impact
 Testing of emergency response
 Review of emergency preparedness &
response procedure, especially after
incidents
 Checking

 Monitoring & measurement

 Evaluation of compliance
 Nonconformity, corrective action &
preventive action
 Control of records
 Internal audit
 Monitoring & measurement

 Monitoring of activities, functions and

processes associated with significant
environmental impacts
 Monitoring of performance, operational
controls, & conformity with environmental
objectives & targets
 Calibration or verification of monitoring &
measurement equipment
 Evaluation of compliance

 Periodic evaluation of compliance with legal

& other requirements
 Recording of evaluations.
 Nonconformity, corrective action &
preventive action
 Identification of actual & potential
nonconformities
 Action to correct nonconformities and
mitigate environmental impact
 Investigation of nonconformities &
determination of root cause
 Corrective action to avoid recurrence
 Preventive action to prevent occurrence
 Review of effectiveness of action taken.
 Control of records

 Retention of all environmental records

required for the successful development,
implementation and maintenance of the EMS.
 Internal audit

 Internal audit program designed to:

 evaluate conformity with requirements of
EMS & international standard
 evaluate effectiveness of EMS
 provide information to top management.
 Management Review

 Holistic & strategic evaluation, by top

management, of audit findings and the
degree to which organisation’s
environmental policy, objectives and targets,
programs and procedures are functioning to
improve environmental performance.
 Continual improvement
of our EMS

Continual
Improvement

Environmental
Policy

Planning
Management
Review

Implementation
& Operation

Checkin
g
 Objectives of this presentation
To provide awareness of:
 The agency’s new environmental management
system (EMS)
 Importance of conformity with environmental policy,
procedures & other requirements of EMS
 Significant environmental aspects & related impacts
associated with people’s work
 Environmental benefits of improved personal
performance
 New roles & responsibilities
 Consequences of potential departure from
procedures.
Questions?