Capture listeners’ attention and

get them involved

 Question
 Joke
 Fact
 Story
 Quotation
Identify yourself and establish your
credibility
Describe your position, knowledge or experience
Preview your main points
You may not be able to write these down
until you have completed your presentation
Develop main points with adequate
explanation and detail
Structure your ideas logically to any of the
following elements:
 Time
 Component
 Importance
 Criteria
 Groupings
 Problem/Solution
 Pro-con alternatives
 Strive to achieve two goals
 Summarize the main themes
 Include a statement that allows for a
graceful ending
 Restate your purpose
 State your recommendation
 Include an anecdote, an inspiring quotation, or a
statement that ties in the opening
 Effective Imagery
 Verbal Signposts
 Nonverbal Messages
 Analogies
 Metaphors
 Similes
 Personal anecdotes
 Personalized statistics
 Worst- and Best- case scenarios
 Previewing
 Let’s consider the causes of…
 Summarizing
 Let me review the major problems…
 Switching directions
 We’ve discussed this…; now let’s look at this…
 Look your best
 Animate your body
 Punctuate your words
 Walk away from the desk or podium
 Vary your facial expression
Before you make a presentation
consider:

“Tell me, I forget.

Show me, I remember.
Involve me, I understand.”
 Computer-aided
presentations can even
make an amateur look like
a professional.
 Using Templates
 Layouts for title page, bulleted list, a bar chart, double
column list, etc.
 Templates combine harmonious colors, borders, and
fonts for pleasing visual effects
 Working with color
 Use a color palette of five or fewer colors
 Use warm colors to highlight important elements
 Use the same color for like elements
 Use light text on a dark background
for darkened rooms
 Use dark text on a light
background for lightened
rooms
 Building Bullet Points
 Use bullets after titles
 Use bullets to emphasize
 Use bullets to improve readability

 Creating Bullet Points

 Use short phrases
 Use parallel phrases
 Sound
 Animation
 Video
 Photos
 Hyperlinks
 Avoid being upstaged by your slides
 Slides do not carry the show
 Slides do summarize important points
 You must maintain control of your presentation
 Keep all visuals simple; spotlight
major points only
 Use the same font and size for
similar headings.
 Apply the rule of Seven
 Be sure that everyone can see the
slides
 Show a slide, paraphrase the slide,
do not read the slide
 Rehearse by practicing speaking to the
audience, not to the slides
 Bring backup transparencies in case of
equipment failure
 Delivery Method
 Delivery Techniques
 Before Your Presentation
 During Your Presentation
 After Your Presentation
 Do not memorize the entire presentation
 We are not actors
 Do memorize significant parts
 The introduction, the conclusion, a meaningful
quotation
 Do not read to the audience
 Sounds unnatural
 Audience loses confidence in you
 Stage fright is both natural and controllable
 Speakers are nervous before a speech
 “If someone is not nervous,” a corporate speech
consultant said, “the person is either a liar or a very
boring speaker.”
 Breathe deeply
 Convert your fear
 Know your topic
 Use positive self-talk
 Shift the spotlight to your visuals
 Ignore stumbles
 Feel proud when you finish
 Prepare thoroughly
 Rehearse repeatedly
 Time yourself
 Request a lectern
 Check the room
 Greet members of the audience
 Practice stress reduction
 Begin with a short pause
 Present your first sentence from memory
 Maintain eye contact
 Control your voice and your vocabulary
 Put the brakes on
 Move naturally
 Avoid digressions
 Summarize your main points
 Distribute handouts
 Encourage questions
 Repeat questions
 Reinforce your main points
 Keep control
 Avoid “Yes, but…” answers
 End with a summary and appreciation
 Know your purpose
 What are you trying to accomplish
 Know your audience
 Friendly-Neutral-Uninterested-Hostile
 Age-Gender-Education-Experience-Size
 Step 1: Tell them what you’re going to say
 Step 2: Say it
 Step 3: Tell them what you’ve just said
 An end slide completes your presentation
 An end slide can remind you to ask for questions
 An end slide can summarize your presentation
 Click the slide View button
 Click slide show on the menu bar
 Point to Action Buttons
 Select Custom from the list
 http://www.3m.com/meetingnetwork/readin
groom/meetingguide_right_color.html