Introduction to Excel

 Excel is a computer program used to create electronic

spreadsheets.
 Within Excel, users can organize data, create charts, and
perform calculations.
 Because all sorts of calculations can be made in the Excel
spreadsheet, it is much more flexible than a paper
spreadsheet.
 Excel operates like other Microsoft (MS) Office programs
and has many of the same functions and shortcuts of other
MS programs.
Microsoft Excel 2007
 MS Excel 2007 Interface is different from the interface that
Microsoft Excel 2003 has.
 This version adapted most of its design from the Operating
system Windows Vista.

Microsoft Excel 2003 Microsoft Excel 2007

The Workbook
 It is defined as a file that has one or more worksheets in it.
The Worksheet
 It is the working area. It contains many cells and columns
rows.
 Parts of the Excel window
Office Button Quick Access Toolbar Title Bar Cell Contents

Ribbon

Name box

Active Cell

Scroll bars

Sheet tabs

Status bar Sheet tabs

The Office Button
 Is the same as the Microsoft Excel 2003’s File button. It
contains options like New, Open, Save, and so on.
The Quick Access toolbar
 Can be found beside the Office button. By default, you can
access save, redo and undo shortcut buttons.
The Title bar
 Display the File name, format, mode and name of
application.
The Ribbon
 It is where the biggest change interface happened. The
Ribbon replaced the Excel menus and toolbars which are
found in the older versions of Excel. It is located above the
work area of an Excel Window.
 Basic Components of a Ribbon
 TABS – there are 7 tabs located above the working are of the
Excel window. Each tab corresponds to tasks you can use in
Excel

 GROUPS – Each tab contains groups that are related to it.

 COMMANDS – a command can be a button, a box to type in

information, or a menu to choose from.
The Formula bar consist of three parts

 The Name box –holds the address or the

coordinates of the active cell

 Formula bar buttons

 The CIRCLE used to adjust the size of the Name
box.
 The (X) symbol is used as cancel.
 The CHECK Mark is used as enter.
 The Label (fx) is function wizard
The Formula bar consist of three parts
 Cell Contents – in this part, you
can see all the lengthy data you will
type in into an active cell.You may
also enter or edit data of formulas
directly in this area.
The Lower parts of the window
 The SHEET tabs – it is used to toggle between worksheets
in a workbook. By default, there are three worksheets. These
worksheets may be customized.

 The ZOOM control lets the user make the MS Excel

screen zoom in or out.
 Column
Each box
headings
is called a
“cell.”

Row
headings

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 Formula Bar
(information in
the active cell)

Name box
(active cell)

Worksheet (a sheet of cells)

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 In Cell A1, type a
very long number
(16 digit number)

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 If a number is too large to fit in a cell, it
may appear as several pound signs or as
scientific notation.

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 To enlarge the cell so that all of the data
appears, simply double-click on the right
side of the cell, or place the cursor on the
right side of the cell and drag it to the
right. This cursor must be visible to
perform either action.

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 The height of a row may be adjusted
by placing the cursor over the top or
bottom of the row’s heading and
dragging to the desired height. This
cursor must be visible to perform
either action.
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 Click on “Insert,” then
“Insert Sheet” to add
another worksheet.

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 New worksheet added.

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 To rename a worksheet, right-click on
the tab, and select “Rename.”

Rename this sheet “Practice”

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 In the current spreadsheet, type in the following
categories across row 1.
(A1) (B1) (C1) (D1) (E1) (F1) (G1)
Last Name First Name Address City State Zip Code Email

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 To insert a NEW column, highlight
the column that you wish to place
the new column in front of, then
click “Insert,” then “Insert Sheet
columns.”

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 Please note that all the
headings in the columns to
the right of the new column
have shifted to the next
column over. Add “Unit
Number” Heading to the
new column.

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 Click on the “Fill Handle” in the cell and drag
it down to E6. The Autofill feature fills in city
as “Fishers” for all those cells you selected.
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 Excel can recognize some common
patterns when using Autofill. Try typing
“January” in A1 and auto fill until you
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