Presentation Skills

Prepared By:
Dishank Upadhyay
Mechatronics Department
TeamLease Skills University
Vadodara
 Agenda
• Students will
– Utilize PowerPoint effectively
– Become professional public speakers
• Communicate effectively
• Motivate, instruct and involve audience
• Cite appropriate references
 Aspects of Good Presentation
• Preparation/Planning
• Structuring Presentation
• Structuring-PowerPoint
• Closing
• Body Language
 Preparation/Planning
Preparation/ Planning is the first step on the ladder
to success

Aspects in the development of a good presentation

 Subject Centered (Material)
 Audience Centered (Audience)
 Self Centered (Self)
 Structuring
• Three section structure:
Introduction / Opening
Information / Middle section
Closing / End
• Prepare everything you need in advance
• Check on the day that everything works
• Structure the content in line with the audience’s
needs
 Structuring
Structuring

• If you are making presentation

of 30 mins 10
10
10
– 2-3 mins – Opening
(Introduction)
– 20-21 mins -- Middle section
70
(Explaination)
– 2-3 mins – Closing (Concluding)
– 5 mins -- Questions Opening Middle section Closing Questions
 Structuring
Sequence should be logical & understandable
Interim summaries- Recaps
Value of visual aids-flip charts, handouts etc.
Use the 4 Ps
Proposal Possibilities
Problem Position
 Structuring - PowerPoint
• Font size minimums:
– Titles - 32 point
– Text in bulleted lists - 20 point
– San serif font best - Consistent
• Use of Colors
– High contrast
– Dark background with light letters
– Light background with dark letters OK
 Structuring - PowerPoint
• One major concept per slide
• Keep slides simple, balanced
• Keep a border
• Outline of talk – not every word
• Put talk in speaker notes
• 6 lines per slide – 6 words to line
• Quotations are OK
• No full sentences
• Delete articles (the, a, an)
• Illustrate concepts
 Structuring - PowerPoint
• Use one image per slide
• Two to contrast, but make them big
• Draw arrows – animate
• Do not enlarge small images
• Do not distort the image
• Credit the source
– author, book/article/website, date, URL
 Closing
Last 2 to 2.5 minutes are as critical as the first five
minutes for a successful presentation
Summarize- highlight important points
Suggest action- what to do and when, where and
how to do it
 Body Language
Stage Fear
Everyone has it to some degree
Can be used constructively
Key issue is not elimination of fear
Instead channel the energy it generates for an
effective presentation
 Body Language
Effective Delivery
Be active - move
Be purposeful - controlled gestures
Variations – vocal (pitch, volume, rate)
Be natural
Be direct – don’t just talk in front of the audience
talk to them
 Body Language
Verbal Communication- barriers
Speaking too fast
Using jargon
Tone and content
Complicated or ambiguous language
Not questioning
Physical State of the audience
 Body Language
Sensitivity to the audience
“see” the audience
Take non-verbal feedback
-congruent and incongruent body language
Modify to meet audience needs
Don’t just make it as a presentation
 Body Language
Visual Aids
While using a over head projector face the audience
while talking
Point with a pen
Appropriate lighting
Watch the colours
Ensure clear visibility
10 lines, 10 words per line
 Body Language
Handling Questions

Do not get confused

You are not supposed to know everything
Anticipate and keep answers ready
Sometime questions themselves give you a lead to
highlight your point of view
 Summary
Always prepare

Channelize you fear

Interact with your audience

Questions