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MONITORING

EVALUATION
ADJUSTMENT
&
Tools
Requirements for MEA
What is MEA?

Monitoring
Evaluation
Adjustment
MONITORING, EVALUATION & ADJUSTMENT
(MEA) SYSTEM

Region Level
MEA Process Flow
Division Level

District level

School Level
Develop Policies
• Guidelines
CO
• Programs
• Systems
REG
RO RMEA

DIV
DMEA
DO
DIST
DsMEA

DIST
SCH
Implementation SMEA
S ch o o ls 30
What is MEA?
The MEA strategy is a periodic
monitoring and evaluation of the
progress of the school/ district/
division/region in its delivery of
education services as well as its
performance as an organization.
SCHEDULE OF MEA
Governance Schedule of Quarterly Schedule
level MEA Periodical per School
Test Calendar
School MEA Last week of 3rd Periodical 2nd Week of
January Test January
Quarter 1
(January – Division MEA 1st week of April
March) Region MEA 3rd week of April
School MEA Last week of March 4th Periodical 3rd Week of
to s week of April Test March
Quarter 2
(April – June) Division MEA 1st week of July
Region MEA 3rd week of July
SCHEDULE OF MEA
Governance Schedule of MEA Quarterly Schedule per
level Periodical Test School
Calendar
School MEA Last week of 1st Periodical Test 2nd Week of
August August
Quarter 3 (July
Division MEA 1st week of October
– September)
Region MEA 3rd week of October
School MEA Last week of October 2nd Periodical 3rd Week of
to 1st week of Test October
Quarter 4 November
(October –
December) Division MEA 1st week of January
Region MEA 3rd week of January
Monitoring & Evaluation Processes

Process & Analyze Facilitate Achieve and


Gather Data & Managerial
Information to gain INSIGHTS accomplish
Actions / objectives
Adjustments

Storing of Data &


Information

MEA
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Key Principles in
Selecting Tools &
Techniques Presentation

(1) Learn how to select the


right tools for the
situation. Analysis

(2) Be sure you know the


tools and techniques.
Incorrect usage of the Data
right tools will provide Gathering
the wrong answers.
(3) Complement your tool
with other techniques.
Scoping

M&E Activities 88
Tables &
M&E Forms & Database
Graphs
Documents
Data
Issue Log Presentation
Maps Tools
Rapid Appraisal
Pictures
Technique
Process Documentation
Logical Most Significant Change Analysis
Framework Technique Tools
Matrix Surveys and
Work & Financial Questionnaires
Performance Measures
Plan Data Cause & Effect Analysis
Dashboard Collection SWOT Analysis
Segmentation Tools Segmentation Analysis
CEA/CBA
Scoping
With & Without Project Approach
Tools
Quasi Experimental Approach

Tools & Techniques for Every M&E Activity 89


MEA as a platform for decision making

DepED Goals & Objectives


(Access, Efficiency & Quality)

Basic Education Services


(Delivery of Programs & Projects)
MEA

(Decision Making)

• Basic education • Basic education


policies, support
guidelines systems
• Programs & projects • Equitable
design (PPA) distribution of
scarce resources

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MEA as feedback and sharing mechanism

TECHNOLOGY RESOURCES
Feedback on the effectiveness Pinpoints areas needing learning
and/or efficacy of education resources, learning packages,
technologies DepED is equipment
implementing to provide access to
quality basic education

TECHNOLOGY RESOURCES

MEA

GUIDELINES SERVICES

GUIDELINES SERVICES
Share information on the relevance Immediate feedback to the
of policies issued by CO and RO; technical and training assistance
Shows how policies and guidelines provided to front-liners - school
were understood/applied at the heads, teachers, guidance
field level counsellors
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MEA as mechanism for “vertical” sharing of data,
information, insights, lessons, and issues
Develop Policies
• Guidelines Level of Governance
• Programs CO
• Systems
Feedback • enhance policies,
Region programs,
systems
Feedback

Division • enhance technical


assistance to
Feedback schools
District
• address teaching and
learning & governance
School issues 34
MEA Processes
Data Gathering
Data Validation
Data Processing
Data Analysis
Reporting of MEA results to
Management/ stakeholders
Formulating Recommendations
Adjustments of Plans and Strategies
Requirements for MEA
MEA PROCESSES
School MEA Implementers
School Head
School Planning Team
SIP Implementing Team
School M&E Coordinator
Teachers
Big School – Department Chairs or Grade/Year
Coordinators
Small Schools – (3-10 teachers) - all teachers
I- PRE-MEA ACTIVITY

Tasking of responsibilities
Sharing of templates for initial data
(Pre-work activity)
 Drafting of Memo for the conduct of
MEA
II- MEA PROPER

 Accounting of POs (Target VS


Accomplishments)
 Standards should be followed
 content and processes
 Showing MOVs
 Identify the balances/gaps
 Identify the value added outputs
III. POST MEA ACTIVITIES

• Consolidate the data by component


• Identify the next steps for future activities
 Preparation of the MEA reports
 Presentation of the information to the
top management
SMET
School SIP-AIP
Monitoring &  IPPD SPPD Programs and School MEA Process Flow
Evaluation  Competencies covered Supervisory Plan,
Team  Classroom Mgmt MOOE Liquidation , Project Action
 Learner performance etc. Plans

SMET Call for


Progress M&E
Teacher prepares &
submits quarter report
SH prepares &
submits quarter
Program implementers
prepare & submit quarter
Data Validation
Gathering
Quarterly on accomplishment and report on school report on program/project
learner performance performance accomplishments

Teacher’s School Program/Project


Accomplishment Accomplishment Accomplishment
Report (Qtr) Report (Qtr) Report (Qtr)
DISRICT

Data IMET collects and


Data Analysis analyzes data and Quarter
Processing prepares M&E report School M&E
Report
School M&E Quarter School
School M&E
Report for the M&E Report
Report for the
Quarter
Quarter
Adjustments of
Adjust AIP Plans and
Validate report with Strategies
Actual stakeholders in
Finalize School
M& E Report
SMEA SMEA Adjusted AIP

Validated School M&E


Report Recommendatio
Reporting of MEA results
ns to Management/
stakeholders
DISTRICT MEA IMPLEMENTERS
PSDS
District M&E Team
( Central Principal, 2 Secondary SH, ICT
Teacher)
School Heads of the District
District Work
plan/AIP
PSDS prepares &
District IMET (PSDS, Central School
District receives submits quarter Technical
Principal, 2 SSHs, ICT staff) Instructional
SME Report consolidates School M&E Reports
report on
accomplishment
Data Validation
Supervisory
Plan
Gathering
Assistance
Plan

Consolidated
M&E Data of Consolidated M&E
Schools & Dist Data of Schools and
the District

District IMET analyzes


Data Analysis
Processing data and prepares M&E
Report

Consolidated
District M&E Consolidated Schools &
Report District M&E Report

Actual District IMET validate Reports with School


Heads, PSDS & District Staff
MEA
Instructional School Heads & PSDS
Supervisory Validated
report their physical Validated District M&E
Plan accomplishments, issues and District M&E Report
Report
Physical lessons learned in providing
Technical Assistance
Reporting of MEA
Output
Matrix Recommendati
results to
Management/
ons District M&E
Report (Quarter)
stakeholders
District IMET prepares District
District M&E
M&E Report and submit to the
DMET
Report
(Quarter)
DISTRICT CLUSTER/
Division
DMEA IMPLEMENTERS
Division M&E Team
Division Education Program Supervisors
All PSDS
Division Administrative Officer
Division Budget & Finance Officer
District/District
District District M&E Cluster M&E
M&E District Cluster
Reports Reports
Reports M&E Reports

DMET consolidates
DMET receives DsMEA
Division MEA Process
District/District Cluster
and DsCMEA Reports M&E Reports
Consolidated
Consolidated District or District
District or District
Cluster M&E Cluster M&E Reports

Data
Reports
DEDP/AIP Data Validation
Action Plans for
DMET collects and summarizes
the physical accomplishments, Gathering
Summary of the
Accomplishments,
Physical Summary of the Physical
Programs and Projects issues, lessons learned, and Accomplishments, Issues,
recommendations of the DO (TA Issues, Lessons Learned Lessons Learned, and
Work Plans of Planning, providers, teams, units/sections, and Recommendations Recommendations of the
Admin, Budget and implementers of programs of the DO DO
Work Plans on and projects)
Curriculum
Implementation
Work Plans of Teams
DMET collects analyzes data and Adjustments of
Field-based Division M&E
Data
Data
(T&D, QAA,
Analysis
Supervisory/TA Plans of
prepares field-based Division M&E
Field-based Division
M&E Report and
Plans
and Division Units
and
Division Units M & E M & E Report
Processing EPS Reports & DO Units Reports Reports
Strategies
Physical Output
Matrices
DMET validates Field-based Division
Adjusted Adjust
Actual M&E Report and Summary of Physical
Accomplishments, Issues, Lessons
Division
Management
Adjusted
DEDP/AIP
DEDP/AIP DEDP/AIP
Learned and Recommendations of the and and
DMEA DO with EPSs, PSDSs, and section
Response to the
Division M&E
and
action/wor
action/work/
TA plans
action/work/
TA plans
heads of the DO Units Report k/ TA plans

Validated
Division
Validated DQMT & DMET presents Reporting of MEA
M&E Report
(Quarter)
Division M&E
Report
Validated Quarter M&E
Report to the Division
Recommendati
results to
(Quarter) Management Management/
ons REGION
stakeholders
Schools
Divisions M
&E
Schools
Divisions M&E
Region MEA Process
Reports
Reports

Consolidated Schools Consolidated Schools


RMET receives RMET consolidates Schools Divisions M&E
Divisions M&E Reports
DMEA Reports Divisions M&E Reports Reports

DataValidation
Data Gathering
REDP/AIP Summary of the Physical Summary of the Physical
RMET collects and summarizes the Accomplishments, Accomplishments, Issues,
Work Plans of RFTACT physical accomplishments, issues, Issues, Lessons Learned Lessons Learned, and
lessons learned, and recommendations and Recommendations Recommendations of the
of the RO Divisions and RFTACT of the RO Divisions RO Divisions
Work Plans of FDs

Work Plans of BFD

Adjustments of
Work Plans of Admin RMET analyzes data and prepares RO Divisions
Data Analysis
Processing RO Divisions M&E Reports & DO and Schools
RO Divisions and Schools
Divisions M&E Report Plans and
Divisions M&E
Units Reports Report Strategies
RMET validates RO Divisions and
Schools Divisions M&E Report, Adjusted
Summary of Physical Reporting
Management of MEA results toREDP/AIP Adjust
Actual Accomplishments, Issues, Lessons
Learned and Recommendations with
Recommendations
Management/
Response to the
Adjusted
stakeholders
REDP/AIP and Work
REDP/AIP and
Region M&E Plans/TA
RMEA
and Work/
SDS, ASDS and Chief, ESPS of the DO Report TA plans Plans Work/TA Plans
Divisions

Validated Validated
Region M&E RMET presents Validated
Region M&E M&E Report to the Regional
Report
(Quarter)
Report Management
(Quarter)
Benefits

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Benefits
MEA
1. Focus on decision making.

• Focus on more substantive


issues.
• Prevents escalation
of issues.
• Prioritize strategies.
• Right decisions at the
right time.
• Proper mobilization of
resources.

45
Benefits
MEA
2. Facilitate discussion across
units/programs.
• Program managers to discuss
operational synchronization of
programs and projects.
• Increase collaboration
between and among units.
• Minimizes duplication of efforts
and wastage of valuable scarce
education resources.

46
Benefits
MEA

3. Encourage completed staff work.


• Increase use of the BEIS
data for analysis and
decision making.
• Using dashboards.
• Track initial gains or
outcome progress
markers.
• Document issues.

47
Benefits
MEA

4. Continuous improvement.

• Spot areas for improvements in


DepED policies and guidelines

• Make program design more


responsive to the actual needs at
school & community level.

• Make timely adjustments to


organization systems and processes.
• Implement a more demand-driven
capability building program.
48
Benefits
MEA

5. Transparency in decision making.


• Set directions and targets based on
collective appreciation of situation,
experiences and issues.
• Clarify implications of policies, guidelines
and other decisions to stakeholders.

• Level expectations to and from DepED


units and program managers.
• Document decisions, proposed
actions and mitigating
measures.
49
Benefits
MEA

6. Quick response to issues and risks.

3rd Q 4th Q
1st Q 2nd Q

1st Quarter 2nd Quarter 3rd Quarter 4th Quarter

Performance & Actual Performance Performance


Completion Enrollment & Drop Out & Drop Out

How many children were How many children enrolled in


able to complete? How How many children are at How many children are at
school versus total number of risk of dropping out? Why? risk of dropping out? Why?
many learners are slow, children? How many are not
average, advance? What What can be done to make What can be done to make
in school? Why? What can be them stay in school? What them stay in school? What
are the issues that done to bring them in school?
affected performance? are the issues that affect are the issues that affect
What adjustments can be performance? performance?
made in next SY?

50
MEA TOOLS
TEACHERS M & E TEMPLATE
SCHOOL DATA GATHERING/ CONSOLIDATED
TEMPLATE
1. SMEA1-ConsoTool-SARDO-DROP-OUT
2. SMEA2-Tool-on-CG-TG-LMs
3. SMEA3-Consolidation-Tools-on-Standard-Compliance-re-
Nutritional-Status
4. SMEA4-Consolidation-Tools-on-Classroom-Situation
5. SMEA5-ConsoTool-on-Subject-Failures-1
6. SMEA6 -Conso-Competency-based-Instruction-Elem-and-JHS-1
7. SMEA7 -Consolidation-Tools-on-Standard-Compliance-re-
Personal-and-Professional-Development
8. SMEA8-Report-on-SIP-AIP-Phy-Fin-Accomplishments
9. SMEA 9-Tool-for-CIGPs-1
MAHATMA GANDHI
Men often become what they
believe themselves to be.
If I believe I cannot do
something, it makes me
incapable of doing it.
But when I believe I can, then I
acquire the ability to do it
even if I didn't have it in the
beginning.
MEA as venue for discussing alternatives

MEA allows us to make strategic


decisions.
OPTION 1

Barriers preventing learners from coming


and staying in school are routinely
discussed & analyzed. Alternatives are
discussed & prioritized. Ensure strategic
response to issues affecting children's
participation. ISSUE OPTION 2

Bottlenecks experienced by front-liners in


delivering basic education services are
regularly examined. The MEA process
allows DepED to provide a holistic
solution to improving strategies and OPTION 3
programs instead of a “band aid” or “stop
gap” measures.

2
MEA facilitates “horizontal” sharing of data,
information, insights, lessons & issues

Support Communication
Planning Services Technical Staff Group Finance

33
3
MEA provides timely response to operational bottlenecks

Achievement Enrollment Dropout Performance

SY End Annual Plan Determine School leavers SARDOs Year End Performance
Assessment
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

35
The enhanced MEA Process Management Actions
Presentation of findings and proposed
adjustments to management; for decision making
Actual MEA
Using the data analysis and field
validation, inter-unit discussion
and analysis

Completed Staff Work 1


Data analysis using dashboard
and segmentation.

Enhance Program Design


Using agreements from the MEA, the lead unit or program
owner makes adjustment in the program/project design

CSW 2
Field validation to generate more insights,
and lessons. Use data collection tools

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