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otherwise called as cover letter

like a sales letter, it is written to sell one’s
should be drafted carefully as it is related with
one’s career.
carries sequence of information regarding the
qualification and experience.
Types of application letter:
Solicited letter
-an application letter that is sent to a
company that advertises its vacancies
through the media
Unsolicited letter
-an application letter that is sent to a
company although you do not know
whether there is a vacancy or not in
that company.

1ST paragraph- Why you are writing

2nd paragraph- What you have to offer

3rd paragraph- How you will follow up

 Date of Letter
 Applicant’s Complete Address
 Employer’s Complete Name, Title and Address
 Salutation: Dear Mr./Ms. Last Name:
 Letter Content/Body
 Closing (Use: Sincerely or Sincerely yours;
Respectfully or Respectfully yours)
 Enclosure: (If a resume or other enclosures are
used, note in your letter)
Opening Paragraph
State why you are writing,
name the position or
name of work for which
you are applying and
mention how you heard of
the opening or the
organization. 5
Sample Opening Paragraph:

I am writing to express my keen

interest in obtaining a Flight Attendant
position with the Jeremy Airways.
I am interested in the Flight Attendant
position advertised in the Philippine
Daily Inquirer last August 25, 2013.
I am applying for the Flight Attendant
position with the Jeremy Airways.
Sample Opening Paragraph:

Your Flight Attendant position, as

advertised in the Philippine Star,
caught my attention because it
involves customer service, safety
tasks, and hospitality. I have been
seeking such a great challenge and
am positive that my skills and
background would greatly complement
your requirements.
Second Paragraph(s):
Explain why you are interested in working
for the employer.

Specify your reasons for desiring such type

of work.

If you have had relevant work experience or

related education, be sure to point it out,
but do not reiterate your entire resume.
Second Paragraph(s):
Emphasize skills or abilities you have that
relate to the job for which you are applying.
 Be sure to do this in a confident manner
and remember that the reader will view
your letter of application as an example of
your writing skills.
Remember, you are interpreting your
resume, not repeating it.
Sample Second Paragraph
I believe I meet all the requirements
listed in your advertisement. As an X
graduate, I have great knowledge
regarding all aspects of…I have good
command of all the required software
programs, including Word, Excel, and
accounting softwares. I am proficient
in …
Sample Second Paragraph
My major experience and achievements
to date include…

I believe my experience in the ... qualify

me for consideration. If you would like, I
can provide you with current samples of
my work.
Final Paragraph (Call to Action):
Indicate your desire for a personal
You may suggest alternative
dates/times or advise of your
flexibility as to time/place, and would
like to set up an interview or say you
are willing to accommodate the
company’s schedule and request.
Sample Final Paragraph
My resume is enclosed for your review. I would be
pleased to have a meeting with you to discuss the
requirements of your flight attendant position and
my skills in detail. I will call you within a week to
follow-up. In the interim, I can be reached at
[contact #].

Thank you for your time and consideration. I look

forward to meet you soon in order to explore this
opportunity further.

Language Focus

Expressing how you get the information about the vacancy.

If you got information from the advertisement

I have read your advertisement in ... (where) on ...
I am applying for ... which you advertised in ... on ...
With reference to your advertisement in ...
I am writing to you in response to your advertisement for...
If someone recommended you
A friend of mine working in your company told me that...
Mr. Robbie Williams, who works in your Accounts Department, told me
that you will soon have a vacancy for …

If there is no advertisement or recommendation

I am writing to ask if you might have a vacancy in your ...
Expressing when and where you graduate from:

I just graduated from ... this year,

I completed ...
This year I will finish ...

Expressing that you are interested in the job advertised :

I would like to apply for a job as ...

I believe you will find that my experience in ... have prepared me well
for the position as ... in your company.
I am very interested in working as ...
Please accept this letter as an expression of interest in the position of
Please consider my applications for ... position
Expressing what you think you can offer them

I have done some practical work and ...

I have participated in workshops ...
I have had extensive practice in ...
As you can see from my enclosed resume, my experience and qualifications
match this position's requirements.
During ... I improved (furthered, extended, etc.) my knowledge of ...
I am familiar with the requirements for success in the profession and believe I
possess the right combination of …..
My current position ... has provided the opportunity to
Referring to the enclosures
• I am enclosing ...
• Please find my enclosed ...
• Enclosed you will find ...
• As you can see from my enclosed resume ...
• I have enclosed a copy of my resume for your review.
• The attached resume lists more specific information concerning these
experiences and my qualifications.
• As you can see from my enclosed resume, my experience and
qualifications match this position's requirements.
Expressing that you look forward to an interview

I look forward to an opportunity to speak with you in person. (OR to

speak with you personally)
I would welcome the opportunity to personally discuss my potential
contributions to your company with you.
I look forward to the opportunity to personally discuss why I am
particularly suited to this position.

Referring to future contact

I look forward to hearing from you soon.

I look forward to meeting you.
I look forward to seeing you.
Important Notes:

 Begin your application letter by placing your

address first, followed by the address of the
company you are writing to.
 Use complete title and address; don't
 Always make an effort to write directly to
the person in charge of hiring.
 Always sign letters.