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Version 1.

RFID Packing&Shipping
System-Training Illustration
Aug.2018

© 2017 Fast Retailing Co.,Ltd.


1. System Overall Introduction

The system contains the following business


modules:
System Scope
Main business
process

SPL
Production EX Truck Actual
Packing Storage Delivery
/QC Warehouse Loading Shipment
Registration

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Packing Module

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2.1 Packing Module Flow Chart

SPL Order PO Import Set Carton


Acceptance Automatically Remain Unchanged
Type
OFFICE STAFF

RFID SYSTEM
OPERATION

Optional

Export Only PO accepted


Picking Weigh ※ in SPL can be
Set
Instruction the synchronized to
Carton
Carton Weight RFID
Picking
List
WORK SHOP STAFF

Packing OK
Pickin Packin Carton Attach the
Order Warehouse
g g Scanning label
Select

PO→DO→SET NG

Check/Re-
Scanning
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2.2 System UI
※Please refer to Operation Manual

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2.3 About Scanning

• Scanning interval between two cartons is 5s


(Scanning table using 3s), Please scan the next
carton only after hear the successful tone of the
current one

• When error occurs, click the confirm button and


re-scan the carton. If the error still exists, please
put the carton away from the pack table and check
it later

• DO NOT put any RFID tags within 1.2m of the pack


table
© 2017 Fast Retailing Co.,Ltd. 5
2.4 About Random Carton Scanning

• Random Carton Scanning, follow below steps:


1. Select ‘Random CNT Scanning’
in ‘Packing Order Select’ Panel
2. Input the carton’s gross
weight and select a carton type
and then start scanning.
3. Random carton needs to be
scanned twice. If the result of the
first time differs from the second
time, please rescan.
4. Under normal access to Internet,
formal random set code can be
acquired automatically.
5. Without access to Internet,
please apply random set code first
in SPL and register it in “Random
CTN Set Presetting “screen in
RFID.
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Shipment Module

© 2017 Fast Retailing Co.,Ltd.


3.1 Shipment Workflow

Automatic
Booking in Synchronization Pre-loading Shipment Actual Shipment
SPL Of Booking Data Scanning Data Registration

PackingList
CSV
Cartons planned to ship in
system

Automatic Synchronization
of Actual Shipment Data
Shipment scanning by HHT
XR00001

RFID&SPL automatic
synchronization
© 2017 Fast Retailing Co.,Ltd. 8
3.2 Shipment Module Flow Chart

Make
Automatic Import of
Booking&Shi
Booking Information
pping plan
OFFICE STAFF

Container
No/Seal No Shipping SPL Actual
Confirm, Shipment
Pre-loading Loading Result
Packing Auto Synch Data
Modification Confirm/
List Export of Shipment Registration
(Shipment) Info Supplement Data

Real
Packing
Packing List Export
Packing List
List
WORK SHOP

Shipment Load
STAFF

Scanning Container OUT OF SYSTEM


SCOPE
Record actual carton quantity
on packing list paper RFID SYSTEM
OPERATION

© 2017 Fast Retailing Co.,Ltd. 9


3.3 Other Attentions
OFFICE Staff :
• No need to make booking in RFID. Booking data can be
synchronized from SPL to RFID.
• SPL&RFID data synch takes about 1 hour per time.
• If there’s any change to Packing List, please reprint and
pass it to workshop staff timely.

Work Shop Staff :


• If there is any scanning error, undo and re-scan the carton.
• Actual scanned cartons can be more than pre-distributed
cartons in Packing List. However, set code not included in
Packing list is not allowed. If it needs to change, please
contact the Office staff to modify in the container’s pre-
loading setting and reprint the packing list.

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PDA UI

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Order Changes

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4.1 Solutions for Order Changes
New PO will be imported automatically. In conditions below, operations
must be done according to the imported information to conform to the
order requirement.
1. There are some cartons had already been packed, but the DO
information has not been imported!
2. DO from The pre-loading quantity of this set code [XXX] is greater than
order quantity.
3. DO from The packing quantity of this set code [XXX] is greater than
order quantity.
Solutions:
1. Changed cartons need to be rescanned due to PO change.
2. If the pre-loading quantity is greater than the order quantity, it is
necessary to deduct the pre-loading quantity to order quantity in pre-
loading screen.
3. If actual packed quantity is greater than order quantity, please confirm
with FB whether the exceed quantity can be shipped. If not, please
delete the exceed quantity in Packing Result Query screen.

© 2017 Fast Retailing Co.,Ltd. 13


4.2 Order Changes (After Booking, before packing)

Preloading Order Re-


Order
Deletion/Mo synchroni
Change
dification zation
OFFICE STAFF

Order
Synch

Booking
Synch

Preloading
Packing
Modificatio
List Export
n(Ship)
WORK SHOP

Packing
List
STAFF

OUT OF SYSTEM
SCOPE
Shipment Load
Scanning Container RFID SYSTEM
OPERATION
Record actual number on
paper 14
© 2017 Fast Retailing Co.,Ltd.
4.3 Order Changes (After packing, before shipment scanning)

SPL Order Order


Modification Synch
OFFICE STAFF

Export Order Order


Fix Delete Delete
Picking Change Re-
carton list Carton
Instruction occurs Synch

Picking
List
WORK SHOP

Packing OK Remove
Carton
STAFF

Order Storage carton


Scanning label
Select
OUT OF SYSTEM
PO→DO→SET SCOPE
RFID SYSTEM
OPERATION

© 2017 Fast Retailing Co.,Ltd.


4.4 Order Changes (After shipment scan)
SPL Order
OUT OF SYSTEM
Modificatio
SCOPE
n
RFID SYSTEM
OFFICE STAFF

OPERATION

Order Order Order Booking


Fix Delete Delete
Synch Change Re- Re-
carton list Carton
occurs import import

出库扫描
WORK SHOP

Undo
Carton Shipment
shipment
STAFF

Scanning Scan
scanning

Preloa Remove
Carton
ding
label

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Other Operations

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Basic Data maintenance

Users are required to maintain the following basic


data:
• New user
• Weight and size of new carton type ( Optional if
not required)

© 2017 Fast Retailing Co.,Ltd. 18


Other Arrangements

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Operator assign
Please assign the task to operators as below
Job Content Operator Training Date

Order import

Packing Scanning

Preloading

Shipment Scanning

SPL Actual Shipment Data


Registration
Carton data maintenance

Progress Enquiry

Administrator

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Transitional stage attentions

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Attentions
1. If the factory has more than one branch (multi-server), the
shipment scan needs to be operated in one branch,
otherwise the shipment performance data returned to SPL
will be incomplete.
2. With normal connection to Internet, formal Random CTN
Set can be acquired.
3. Without connection to Internet, office staff needs to apply
Random CTN Set in SPL first and register Random CTN
information in RFID and then do random CTN scanning.
4. In case of land transportation, Booking is also required in
SPL.
5. If PO or Booking is deleted by accident, you can recover it
manually by forcible import button.

© 2017 Fast Retailing Co.,Ltd. 22


Transitional stage attentions
1. Only the booking record created or modified by
SPL will be synchronized to RFID system.
2. Booking whose EXF is before the update data,
please create new booking in RFID and complete
the shipment. Otherwise, after the go-online of
SPL, please make booking in SPL and make
shipment in RFID after data synchronization.
3. Shipment data from booking created in RFID
before (Booking where“Booking Request No.”is
empty) will not be synchronized to SPL. It requires
user to register the shipment information in the
actual shipment registration screen of SPL.

© 2017 Fast Retailing Co.,Ltd. 23


Modifications
1. Order accepted in SPL can be synchronized to RFID automatically.
2. The function of importing PO by Excel is maintained.
3. The function of new booking is deleted.
4. For Shipping & Air transportation, booking information will be
synchronized to RFID automatically after booking operation is made
and confirmed by forwarder in SPL.
5. For land transportation, booking is required in SPL and it will be
confirmed and synchronized to RFID automatically.
6. Preloading operation is simplified. (See more in Operation Manual)
7. No need to export G1 excel for registration. By clicking Deliver in RFID,
actual shipment data can be synchronized to SPL registration page
automatically.
8. With normal connection to Internet, formal Random CTN Set can be
acquired during random CTN scanning without manual intervention.

© 2017 Fast Retailing Co.,Ltd. 24