UED102

Week 4

TIME MANAGEMENT & ORGANIZATIONAL SKILLS

NUR ATIRAH HASMI

 CONTENTS
1) OPTIMISING STUDY TIME
2) ORGANISING STUDY TIME
3) USING TIME-MANAGEMENT STRATEGIES TO STAY MOTIVATED
4) REDUCING PROCRASTINATION

 ITEMS TO BE INCLUDED IN PORTFOLIO

• Fixed-Commitment Calendar
• Job Task Analysis
• Prioritized To-Do List
 CHAPTER TERMS
• Academic planner – is a system that will allow the students to
plan out their entire academic career.
• Block schedule – is an effective format for a weekly schedule
since it provides a concise visual representation.
• Procrastination – this is simply putting off a task for another
occasion.
• Self-regulating attitudes and behaviours – able to monitor
independent time consistently.
 OPTIMISING STUDY TIME
FIVE STRATEGIES TO DEVELOP A SUCCESSFUL SYSTEM OF STUDY
1. use a weekly schedule
2. use a daily planner
3. use a semester calendar
4. balance academic with social and personal demands
5. avoid procrastination
ACTIVITY 1
• PERSONAL SCHEDULE (30 MINUTES)
• – refer to Appendix 2 (Fixed Commitment Calendar)
 ORGANISING STUDY TIME
ADVANTAGES OF BEING ORGANISED
If you organize your time well, you will:
1. keep on schedule and meet deadline;
2. reduce stress caused by a feeling of lack of control over your work
schedule;
3. Complete work with less pressure and fulfil your potential;
4. build your confidence about your ability to cope;
5. avoid overlapping assignments and having to juggle more than one
piece of work at a time.
ACTIVITY 2

DESIGNATING PRIORITIES (30 MINUTES)

Handouts: Designating Priorities & Job Task Analysis sheet (refer
to Appendix 3)
• DIRECTIONS
• Using the handout of Designating Priorities , determine
whether each item listed is a routine, rush, or ASAP situation in
the Job Task Analysis sheet.
RUSH,ASAP,ROUTINE?
• RUSH: a sudden quick movement toward something, urgent.
• ASAP: finish the work as soon as possible.
• ROUTINE: a sequence of actions regularly followed;
eat,sleep,work
1. Routine
2. Routine
3. ASAP or rush
4. Routine
5. Routine
6. ASAP or rush
7. ASAP or rush
8. ASAP
9. Routine
10. ASAP (broken into manageable blocks of time)
 USING TIME-MANAGEMENT STRATEGIES TO STAY
MOTIVATED
ACTIVITY 3
TIME MANAGEMENT TIPS (30 MINUTES)
• MATERIALS NEEDED
Handouts: Time Management Tips & TO-DO List sheet (refer to
Appendix 4: Prioritized To-Do List)
 REDUCING PROCRASTINATION
PROCRASTINATION (avoiding and postponing what should be taken care of now)
can rob you of your time and detail your best intentions.

• COMMON REASONS WHY PEOPLE PROCRASTINATE

• 1. Being a perfectionist
• 2. Avoiding failure
• 3. Avoiding success
• 4. Being rebellious
• 5. Feeling overwhelmed
• 6. Being lazy
• STRATEGIES TO OVERCOME PROCRASTINATION
• 1. Know what you should accomplish
• 2. Determine deadlines
• 3. Use schedule/planners/calendars
• 4. Prioritize
• 5. Break a task into a series of steps
• 6. Do the unpleasant task first
• 7. Change how you think about the task
• 8. Have fun with the activity
• 9. Establish rewards as personal incentives for completion
Thank you