WeP DIGITAL SERVICES

Cashless | Paperless | Omnipresent

1
www.wepdigital.com
 Who We Are
Providing Business Services For Over 17 Years

Major player in manufacturing and sales

1 WeP Retail Business Unit
of billing printers started in 2000
WeP Group Of Companies

2 WeP Managed Printing Services Pioneers in this field with more than
20% market share started in 2003

3 WeP Power Solutions We manufacture UPS under the

brand Elnova started in 2006

Latest line of business launched

4 WeP Digital Services in 2017

www.wepdigital.com 2
www.wepdigital.com
 WeP Digital Services
Cashless | Paperless | Omnipresent

WHAT WE DO
WeP empowers businesses with Digital Technology Solutions that helps them adapt to the country’s changing
technology landscape

WHAT IS OUR USP

Unique to India and global in application, our innovative open API’s facilitate cashless, paperless and innovative
digital solutions across industries. We devise tailored solutions for problems of the future.

WHAT IS OUR MISSION

Vision- To be India’s Largest Digital Service provider

Mission- To empower businesses with Digital Technology Solutions for applications particularly in the areas of GST,
Aadhaar, Document Management, Retail Automation Solutions and Payment Services

www.wepdigital.com 3
www.wepdigital.com
WeP Digital
Clients

www.wepdigital.com
OUR
Offerings
We are here to help every business, small, medium
or large. Be it a startup or companies that have been
in the market for a long time, our solutions are
customized to your needs

5
www.wepdigital.com
 Enterprise Services WeP Digital Enterprise
Empowering Businesses With Digital Technology Solutions

DOCUMENT
GST SERVICES BLISS
MANAGEMENT SOLUTIONS
A CLOUD hosted software for
WeP is a GSP appointed by GSTN WeP Digital provides tailored &
Corporate Secretarial team that
providing Managed GSTR Filing, scalable solutions to facilitate Smart
Automates Secretarial Work and
GST Billing, Data Preparation and Content Collaboration and Process
serves as an E-repository for
Data Validation services Automation for Enterprises
Secretarial Records

www.wepdigital.com 6
www.wepdigital.com
 About WeP DMS

WeP DMS
WeP Digital provides tailored & scalable solutions to
facilitate Smart Content Collaboration and Process
Automation for Enterprises

SIMPLIFY PROCESS AUTOMATION

OUR DMS SOLUTION
On premise & Cloud-based secure, data-compliant
document storage, with automated workflow and user
collaboration on a single.

OUR USP
WeP DMS enhances Process Digitization for proper
documentation storage. The solution is designed to
streamline workflows, aggregate all kinds of
communication, tracks & ensure data compliance and
secure digital assets with adequate disaster

7
www.wepdigital.com
Need for a Content
Collaboration and
BPM Platform

8
www.wepdigital.com
WeP DMS
Overview

13
www.wepdigital.com
 How DMS Can Transform Organization?
Digital Content Management & Collaboration System with Business Process Automation capabilities

14
www.wepdigital.com
 What We Do?

Enabling Digital Transformation in business

Document Management Business Process Automation Collaboration Application Development Integration

15
www.wepdigital.com
 How WeP DMS caters to various organizational needs?
Organizational Needs

Divisional Needs

Collaboration Needs

Employee Needs
Divisional
workspace Corporate Desk &
Shared Distribution Center
Projects
MyFiles workspace for Easy distribution
Backup Collaborate
Do not lose Store and Department, and collection of
share with
important Branch or Documents
personal Team
docs members Business Unit
files
16
www.wepdigital.com
 WeP DMS Core Components

Document Process Enterprise Tools /

Repository Automations Utilities
Personal Repository Distribution Engine
Workflows

Project Repository Electronic Locker

Department Repository Enterprise Chat Platform

Folder Automation
Partner Repository Calendars & Reminders

17
www.wepdigital.com
 Key WeP DMS Features

WeP DMS Digital Content Collaboration system helps Companies meet the following needs:

 Document Management

Collaboration
Repository

Sharing
 Audit & Compliance
 Employee and Partner Collaboration
 Securing Digital Assets

Workflows
Backup

Audit
 Business Process Automation
 Distribution 1-1; 1 to many

Distribution

E-Locker
Security
18
www.wepdigital.com
 Transform Business Processes Using Wep DMS
Departments Business Process Digital Artefacts Involved Key External Stakeholders
 Recruitment
 On-boarding
 Off-boarding  Job Applicants
 Employee records
 Holiday requests  Hiring Consultants
HR  Travel and Expense claims
 Travel Expenses requests  Payroll providers
 Income tax exemption proofs
 Personal Record Changes
 Income tax declaration
 Others
 Vendor Registration  Banker’s Communication
 Budget approvals  Vendor Registration files  Supplier’s
 Accounts payables  Budget files Communication
Finance  Purchase requests  Purchase Invoices  Corporate Customers
 Expense requests  Expense Supportings  Auditors
 Supplier Portal  Legal Firms
 Customer/Dealer order Credit Approval
 Indents
 Indent to Purchase Requisition  PRs
 Suppliers
 PR to PO  PO
Procurement  External QC auditors
 GRN to Acceptance (Quality Check)  Supplier Quotations
 3PL shipment documents
 Supplier Delivery Challans
 QC reports

19
* Transform many more processes www.wepdigital.com
 Key Benefits Of Using Wep DMS

Cost Saves Security

• Accomplish more • Detailed reports
in less time • Operational cost for end-to-end • AES-256 content
through process saves by going traceability encryption /
automations paperless / permission
reduced rework management
Audit
Productivity
Compliance

20
www.wepdigital.com
 Why WeP DMS?
• Improved control / governance on Client’s Digital Assets
1. By sketching out a well-defined process to execute business transactions (Example: P2P process) and by implementing
structured workflow based systems, role based content access etc. a much stronger content governance mechanism is
introduced in the organization.
2. Organizations gain a lot more control and governance on the company data managed through WeP DMS.

• Improved Process Turn Around Time

1. At present, a major set of business activities in P2P process are executed manually with information exchanged verbally
or over emails. This often results in communication lapses and misinterpretation of information, causing rework and
delays in getting the business transaction accomplished impacting customer delight.
2. WeP DMS enables Business Transformation using its integrated workflows and content management platform ensures
that transaction details are accurately captured in pre-defined forms for proper execution of transactions and hence,
significantly improves the TAT.

• Data visibility to leadership team

1. Leverage the power of WeP DMS Reporting Engine to generate custom reports per organizational needs. Leadership
teams get summarized as well as detailed visibility into business data.
2. Reports related to the user’s performance in executing workflow within defined TAT or exceeding TAT enables
performance measurement of participating employees.
21
www.wepdigital.com
 Why WeP DMS?
• Centralize scattered business assets
1. At present, documents associated with P2P process (Purchase Indents, Purchase Requisitions, Vendor Quotations,
GRN etc.) are scattered over e-mails or personal computers or retained as hard copies.
2. WeP DMS ensures that all documents are neatly organized in central repository with defined folder structure and role-
based access.

• Quickly locate digital assets

1. With Google-like search capabilities, it is so much easier to search out documents in WeP DMS. Example: easily search
out documents, say, quotations received from specific vendor during specific time-period etc. using index/meta data
information.

• Operational Cost Saves

1. Moving from paper-files to a DMS saves significant operational expenses on printing, paper, storage etc.
2. All current rework because of lack of a defined process also gets eliminated – which in turn translates to massive cost
savings in medium / long term.

• Audit Compliance
1. The system maintains detailed logs of all business activities performed against each purchase transaction. Ensure that
end-to-end traceability is present for audit compliance.
22
www.wepdigital.com
 Why WeP DMS?
• Security
1. Purchase records hold sensitive financial data and warrants top security.
2. WeP DMS provides best-in-class security to digital assets through AES 256 data encryption, role based access, digital e-
lockers and numerous other security offerings.
• Mobile Productivity
1. With mobile applications available in iOS and Android platforms (for both mobiles and tablets), ensure that you are never
away from your data.
2. Workflow tasks can be actioned even through mobile devices. No more restrictions with availability of data.
• Enhanced Employee Productivity
1. Automation gets rid of a lot of repetitive and mundane operational tasks.
2. Allows organizations to get their employees focused on assigned tasks instead of remembering what needs to be done
and spend time searching emails and files. This leads to enhanced employee productivity and improved accuracy, meeting
deadlines, leading to improved profitability.
• Never lose your data
1. Without WeP DMS, company digital assets are stored in individual PCs. The organization’s documents managed this way
are at high risk of data loss – through hardware failures / accidental deletes / intentional deletes with malicious intent /
virus attacks etc.
2. WeP DMS with its backup module enables users to back-up their important folders to WeP DMS centrally, which can be
retrieved easily in case of any failure of the individual PC.
23
www.wepdigital.com
 What Is WeP DMS?

An Enterprise Content Management and Business Process Management platform

upon which you can build applications to solve business problems.

Out-of-the-box Custom
Applications Applications Applications

Document Business Process

Core Platform
Management Management

24
www.wepdigital.com
 WeP DMS 6.6 - Product Features
• Document Repository
 State of the art document repository with folder and subfolder support
 Granular access control permission in folders
 Version management
 Document classification and metadata
• Business Process Management
• Dynamic process definition and execution engine,
• Project Space
• Project document management and Collaboration Released on
• Department Space Dec-2017
• Department document management and Collaboration
• Distribution Space
• Scheduled distribution of documents
• Partner Space
• Vendor or customer content management
• Enterprise Search
• Full text content search, file name, metadata, tag based search
25
www.wepdigital.com
 WeP DMS 6.6 - Product Features
• Share and collaboration
• Folder and file share to internal and external people
• Comment, Annotate on documents
• Office and CAD files web preview
• Office and CAD files can be previewed in web without using native application
• Folder automation
• Rule based automation in folders
• Chat
• Slack like chat service
• Efficient Storage
• Dedupe technology for efficient storage and efficient band-width usage
• Flexi Storage
• Flexible storage architecture enables to set different storage for different user groups, spaces
• 100 % API driven
• All functions are available through REST based API
• Reports
• Content and process based reports
26
www.wepdigital.com
Our Marquee Customers

27
www.wepdigital.com
 Our Marquee Customers
Type of Data Centre Number of Accessed from which global
Representative Client Name Languages used
Implementation located in Users regions

One of the Largest Construction

ON PREMISE Japan 900+ 120 sites across the globe Japanese, English
Company in Japan
One of the leading Developers
SaaS (Cloud) Singapore 25 Pan India English
in India

One of the India's leading air

conditioning and commercial ON PREMISE India 2000+ Pan India English
refrigeration company

A global renowned Japanese

Japanese, English,
Consumer Electronics ON PREMISE Japan 2500+ Japan, China, Europe
Chinese
Manufacturer

The largest construction group

ON PREMISE Indonesia 500+ Indonesia Bahasa, English
in Indonesia
Largest Defence Supplier in
ON PREMISE Japan 1000,+ Asia and Europe Japanese, English
Japan
Large Japanese ISP SaaS (Cloud) Japan 200,000+** Japan Japanese
28
www.wepdigital.com
WeP DMS
User Interface

29
www.wepdigital.com
Typical
Customer Solutions

38
www.wepdigital.com
 Typical Customer Solutions
• Departmental Content Repository and Project management for a manufacturing company in India
• Collaboration Platform for a construction product in Japan
• Process automation and ERP integration for a manufacturing company in India

39
www.wepdigital.com
 Department and Project Repository
Company
ABC

Human
Accounting Legal Project 1 Project 2
Marketing Resources
MEP

Mechanical
Invoices Agreements Timesheets
Brochures
Checklists

Vendor Appraisal Electrical

Purchase Promotional
Contracts Records
Orders Messages
Plans &
Plumbing Forecasts
NOCs

40
www.wepdigital.com
Collaboration in Construction Management
(Going Live in 2019)

Enabling one of the largest

Collaboration Platforms in Japan
on client hosted cloud

Initial
• 2,20,000 users
• 200 Main Contractors
• 40,000 subcontractors
• Projects No limit
• Total Storage no limit (@
100 MB per project)

41
www.wepdigital.com
 Business Process Automation

Document Integrate
Review Approval Data Entry
Collection with ERP

Reports and Insights

42
www.wepdigital.com
Enable Business Process Transformation With WeP DMS (e.g. for
Developer) e-LOCKER
• Content/Index search
WeP DMS – anytime anywhere
Partner Space • WYSIWYG Workflow Secure Enterprise Content
External Consultants designer Collaboration and Workflow CONTAINERS
• Reminders Platform • My Files
Architect • Calendar Customers • Department
• MS Office Add-in
• Backup
• Projects
• Reports Collaborate • Share
• Android/iOS Native with all • Distribution
Structural
Apps Stakeholders
• Partner
MEP

Sub-Contractors Project Sites Department Space

DEVELOPERS’ INTERNAL
…. STAKEHOLDERS
External Auditors IT Department

Regulatory Authorities

Legal

DEVELOPERS’ EXTERNAL 43
STAKEHOLDERS
Case Studies

44
www.wepdigital.com
 Case Study 1 – Leading Developer Group in India

1. Implementation and go live done in 3 weeks across following

departments
• CRM
• IT
• Finance and Accounts
• Contracts
• Legal
2. Implemented Workflow for Billing department for streamlining the Accounts
Payables process

3. Discussions underway to implement WeP DMS for additional key departments

45
www.wepdigital.com
 Case Study 1 – Leading Developer Group in India
Billing Life-Cycle Process Transformation: Before & After WeP DMS Adoption
Before WeP DMS Adoption

2 Days 2 Days

Stacks of measurement Client Inspection Staff from Client Corrections are noted by the Submit the corrected
documents are printed by the HO carries the documents to the Client Inspection Staff. A fresh documents (along with
contractor and couriered to worksite to physically inspect the copy of measurement records gets invoice) for payments
Client HO. accuracy of submissions. printed. processing

After WeP DMS Adoption

Notify Approval
Inspection Workflo
Staff w
Measurement documents are Review is done and New Version of the Entire approval
uploaded to WeP DMS from the observations are updated document gets uploaded process managed
Project Site office and shared to the document directly to WeP DMS. through WeP DMS
with Client Inspection Staff. from the Project Site by Workflow
Client Inspection Staff. 46
 Case Study 1 – Benefits to Leading Developer Group in India
Implementation of Central ECM system enabled departments to use
 Structured easy to understand folders for storage of departmental files
 Secure Access, versioning and audit trail on all stored files
 Quick search and retrieval of files from anywhere using Desktops/Laptops/Mobile
 Use of Project Template functionality saved lot of time of the stakeholders

Business Transformation of Accounts Payables process

• Eco-friendly process by reducing large amount of printed copies of documents
• Dramatically reduced the physical storage requirements for large box files
• Enabled collaboration between sites and central HQ with high levels of security
• ON TIME Payments
• Increased sub-contractor satisfaction

47
www.wepdigital.com
 Case Study 2 – Maeda Corporation

Why did a top Japanese construction company

chose WeP DMS ?

High Grade Multilingual

Security, & Flexible
Japanese Quality Device Agnostic

48
 Case Study 2 – Maeda Corporation
Partners
Maeda Employees
Construction sites
Local office Design office
Subcontractors
Biz Side HQ
Customers
Construction sites
Portal - Overview
Powered by
WeP DMS

WeP DMS as Document / CAD / data

Information Frameworks
Construction Documents / CAD Groupware
Support Management &
Solutions Frameworks Biz Portal
 Construction Safety control  Data access management  Sign board
 Material transportation / handling  SSO mechanism integration  Scheduler
 Track /equipment management  Auto data back up to Cloud  Workflow
 Web camera / severance  Chatter
 Row cements transport
 Interior making progress
 CAD viewing via mobile

BizSide Management admin

Partners Customers
49
www.wepdigital.com
 Case Study 2 – WeP DMS benefits for Maeda Corporation

• WeP DMS as standard internal document / image / CAD data management system
• Auto data back up of sales, marketing , technical, and CAD data
• Scheduled backup of NAS and PC data of remote construction sites
• Secure data share among Maeda / sub contractors / Joint venture companies
• AutoCAD thumbnail viewing by i-Pad and Android from remote site
• Secure data share world wide between local offices and subsidiaries and partners
• WeP DMS tightly integrated with their business portal using WeP DMS API to create “ Biz Side “ - a document/content/
project management framework and collaboration platform for other construction companies

50 50
 Case Study 3: WeP DMS
Scope Of Deployment Across Functions For A Leading Hospital Chain Of 23 Hospitals In Indonesia

Finance & Accounting

• Purchase requisition process from 23 hospitals and HO
• Doctor Commission approval using Workflow

Human Resources
• e-PaySlip distribution to all employees
• e-Payroll approval (23 Hospitals and HO)
• Employee loan approval

Quality Management
• Quality checklist - is updated and sent by Hospital operations to HQ using Workflow.
• Corrective and Preventive action (CAPA) - will start with incident capture and go through various
Approval actions for mitigation with comments and reviews on actions taken.

Contract Compliance and Regulatory Reporting

• Contract documents management with reminders
• Regulatory reporting
51
 Case Study 3: WeP DMS
Scope Of Deployment Across Functions For A Leading Hospital Chain Of 23 Hospitals In Indonesia
RSIA HERMINA group is a private hospital socioeconomic
specializing in field service specialist obstetric diseases womb
and child health, and supported by service units specialist. In
carrying out its functions, RSIA HERMINA Group provides health
services for women and children, health care given optimally and
professionally for patients, their families and doctors provider. In
order to achieve an optimal and professional service, then a
consistent and sustainable management of RSIA HERMINA Group
runs programs to improve the quality and oversight in all areas of
service to support efforts to increase the quality of service
established the RS Development Department and the
Department of Education and Training
RSIA HERMINA group is a private hospital chain of 23 Hospitals specializing in field
service specialist obstetric diseases womb and child health In carrying out its functions,
RSIA HERMINA Group provides health services for women and children, health care
given optimally and professionally for patients, their families and doctors provider
Project
implemented by
our leading Partner
Business Challenges in Indonesia
 RSIA Hermina was having high cost and longer time for availability of documents
and distribution through various departments for Approval process.
 Payroll process for 23 Branches which go through Approval Process.
 Requisition (Procurement) Approval paper based and process taking 10 days
Our Solution
 Installation of WeP DMS Software
 Successful implementation of software for e-WorkFlow, Contract Management,
Document Backup and Management.
 Training, Socialization and Support for 200 users
 Facilitated use of Workflow Management from WeP DMS
 Redefined Processes to remove non value add activities
Results
 Reduced Requisition Processing time by 60%
 Saved Significant Cost and Time in Finance Reporting
 Payroll Process Reduced from 7 days to 3 days
 Pay Slips Online for 23 Hospitals and 9000 - Employees - with estimated savings
of USD 75,000 in first year itself
 Quality documents were changed from Manual to online & real time Process
52
 Loan Approval Process is online
 Contact Us
Let’s meet and have a cup of coffee!
Address:
40/1A, Basappa Complex, Lavelle Road, Bengaluru,
Karnataka – 560001

Phone Number:
+1 800 425 4453

Email:
enquiry@wepdigital.com

www.wepdigital.com
www.wepdigital.com
Thanks For Your Time.
Have a nice day 

www.wepdigital.com