Advance Word

Processing Skills
Mail merge is a feature within most
data processing applications that
enables users to send a similar letter
or document to multiple recipients.
 Two Component of Mail Merge
1. Form Document

2. List of Data File

Form Document
It is a Letter and it is what is call Form
Document.
The main body of the message is the
part of the form document that remains
the same no matter whom you send it
to from among your list.
List or Data File
it is a individual information or data
that needs to be plugged in (merged)
to the form document is placed and
maintain.
Excel
Data base
Integrating Images and External
Materials
Integrating or inserting pictures in your
document improves the impression of
your document.
A common use of inserting a picture
on a document is when you are
creating a resume.
Kinds of Materials
These are the various kinds of materials of
Microsoft word, is capable of integrating to
make your documents richer, more impressive,
& more informative.
Use to enhance or improve the
effectiveness of the message.
1. Pictures – electronic or digital pictures you
have save in any local storage devices.
Types of Pictures
1. .JPG – short form of
.JPEG or joint
photographic Experts
group.
Types of Pictures
1. .GIF – short form
Graphic Interface
Format.
- Good for blending
Types of Pictures
1. .PNG – short form
Portable Network
Graphics.
- Good with
transparencies.
- It does not support
Animation
Use to enhance or improve the
effectiveness of the message.
2. Clip Art– this is
generally a .gif type.
It is used generic
representation for
ideas and objects
that you might want
to integrate in your
document.
Use to enhance or improve the
effectiveness of the message.
3. Shape– it enhance
or allow you to have
some tools to use for
composing and
representing ideas or
messages.
Use to enhance or improve the
effectiveness of the message.
4. Smart Art– used to
graphically represent
an organization,
process, relationship,
flow or infographic
documents.
Use to enhance or improve the
effectiveness of the message.
5. Chart – it is very
useful in preparing
reports that correlate
and present data in a
graphical manner..
Use to enhance or improve the
effectiveness of the message.
6. Screenshot – can
select and display
only the part that you
exactly like to
capture on your
screen.
 IMAGE PLACEMENT

6. Screenshot – can
select and display
only the part that you
exactly like to
capture on your
screen.