VPT/OSCAR/SMART Flows

Review Rene Sliepen/Aurore Denis 11 jan 2013

Review: Dina Karimova and Robert Bijl (SMART), 11 Sept 2012
Addition: determining IN/EX/EM for SMART & interfaces jobs René Sleipen 10 Sept 2012
Review: Aurore Denis/René Sliepen (4 sept 2012)
René Sliepen (31 aug 2012)
 Definitions
• OSCAR SMD: OSCAR Supplier Master Data database where vendor
creation and maintenance is managed

• OSCAR CR/WF: vendor Creation Request/Workflow

• VPT+ UI: Vendor Parentage user interface in OSCAR (managing VGU

and also IN/EX/EM, SSN).

• VGU: vendor global ultimate (parent supplier to consolidate spend

in SMART)
• IN/EX/EM: internal/external/employee indicator for a vendor.
• SSN: standard supplier name: field managed in VPT and sent to
SMART used to store translation of unreadable vendor names
 Create OSCAR Supplier IN/EX
OSCAR SMD 1 2 KERNEL
OSCAR SMD CREATE SUPPLIER KERNEL CREATE SUPPLIER

OSCAR ID KERNEL VENDORID KERNEL VENDORID

+SSN +VGU +IN/EX

5
3
Master Data
of kernel
vendor ID
copied to
VPT+ UI SMART SMART
VPT+ CREATE SUPPLIER SMART CREATE SUPPLIER

KERNEL VENDORID OSCAR ID (temp)

4 7 KERNEL VENDORID
+SSN or +VGU +IN/EX
6
 Manual Classification by SMART
OSCAR SMD KERNEL
OSCAR SMD CREATE SUPPLIER KERNEL CREATE SUPPLIER

OSCAR ID KERNEL VENDORID KERNEL VENDORID

+SSN +VGU +IN/EX

Phigers vendors

VPT+ UI SMART
VPT+ CREATE SUPPLIER SMART CREATE SUPPLIER
4
KERNEL VENDORID OSCAR ID (temp) KERNEL VENDORID
+SSN or +VGU +IN/EX
3
2
 Create OSCAR Supplier EM
OSCAR SMD 1 KERNEL
OSCAR CREATE SUPPLIER KERNEL CREATE SUPPLIER
2
OSCAR ID KERNEL VENDORID KERNEL VENDORID

VPT+ UI
VPT+ CREATE SUPPLIER

KERNEL VENDORID 3 OSCAR ID

+SSN or +VGU +IN/EX
 Change OSCAR Supplier IN/EX
OSCAR SMD KERNEL
OSCAR SMD CREATE SUPPLIER KERNEL CREATE SUPPLIER

OSCAR ID KERNEL VENDORID KERNEL VENDORID

+SSN +VGU +IN/EX

VPT+ UI 1 SMART
VPT+ CREATE SUPPLIER SMART CREATE SUPPLIER

KERNEL VENDORID OSCAR ID (temp) 3 KERNEL VENDORID

+SSN or +VGU +IN/EX
Change OSCAR Supplier IN/EX->EM
OSCAR SMD KERNEL
OSCAR CREATE SUPPLIER KERNEL CREATE SUPPLIER

OSCAR ID 2 KERNEL VENDORID KERNEL VENDORID

+SSN +VGU +IN/EX

VPT+ UI 1 SMART
VPT+ CREATE SUPPLIER SMART CREATE SUPPLIER

KERNEL VENDORID OSCAR ID 4 KERNEL VENDORID

+SSN or +VGU +IN/EX 3
 Kernel Roll-in OSCAR
OSCAR SMD KERNEL
4
OSCAR SMD CREATE SUPPLIER KERNEL CREATE SUPPLIER

OSCAR ID KERNEL VENDORID KERNEL VENDORID

+SSN +VGU +IN/EX

1
5
Master Data
copied to
SMART
3
VPT+ UI SMART
VPT+ CREATE SUPPLIER SMART CREATE SUPPLIER
6
KERNEL VENDORID OSCAR ID (temp) KERNEL VENDORID
+SSN or +VGU +IN/EX
2
 Determining IN/EX/EM in SMART
No
Vendor
Classified in
SMART? No
Vendor
classified in
VPT+ ?

No
Vendor
available
In VPT+

Vendor
available
In SMART
Yes Yes Yes Yes

Maintain in VPT+ and Maintain in VPT+ and

Maintain in VPT+ and wait for
wait for classification wait for classification
classification to be pushed to Classify In Smart
to be pushed to to be pushed to
SMART
SMART SMART

Initial load of vendors Vendors created outside

Supplier with spend Supplier created in
without classification from OSCAR process (Phigers
classified in SMART SMD, not in SMART
kernel during rollout or illegal creation in R/3)
 Technical Flow
7
SMD
8

5 4
SMART
VPT+ UI
2

3
6
BW DSO’s

1
 Place holder
• Jobs on production (RS)