UPES – The Nation Builders University

Session 2

06th February 2019

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UPES – The Nation Builders University

Project Management

The supervision and control of the work required to

complete the project vision. The project team carries out the
work needed to complete the project, while the project
manager schedules, monitors, and controls the various
project tasks. Projects, being temporary and unique things
that they are, require the project manager to be actively
involved with the project implementation

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UPES – The Nation Builders University

Time Management

Cost Management

Human Resource
Management

Project Management

Scope Management

Risk Management

Procurement Management

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Project management involves five process groups

Project initiation
● Selection of the best project given resource limits
● Recognizing the benefits of the project
● Preparation of the documents to sanction the project
● Assigning of the project manager
Project planning
● Definition of the work requirements
● Definition of the quality and quantity of work
● Definition of the resources needed
● Scheduling the activities
● Evaluation of the various risks
paperwork

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Project execution
● Negotiating for the project team members
● Directing and managing the work
● Working with the team members to help them improve
Project monitoring and control
● Tracking progress
● Comparing actual outcome to predicted outcome
● Analyzing variances and impacts
● Making adjustments
Project closure
● Verifying that all of the work has been accomplished
● Contractual closure of the contract
● Financial closure of the charge numbers
● Administrative closure of the project
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Project management is comprised of the following nine knowledge areas:

· Project Integration Management: This knowledge area focuses on project plan and execution

· Project Scope Management: This knowledge area deals with the planning, creation, protection, and
fulfillment of the project scope.

· Project Time Management: This management is crucial to project success. This knowledge area
covers activities, their characteristics, and how they fit into the project schedule.

· Project Cost Management: Cost is always a constraint in project management. This knowledge area is
concerned with planning, estimating, budgeting, and control of costs.

· Project Quality Management: This knowledge area centers on quality planning, assurance, and
control.

· Project Human Resource Management: This knowledge area focuses on organizational planning, staff
acquisition, and team development.

· Project Communications Management: The majority of a project manager’s time is spent

communicating. This knowledge area details how communications can improve.

· Project Risk Management: Every project has risks. This knowledge area focuses on risk planning,
analysis, monitoring, and control.

Project Procurement Management: This knowledge area involves planning, solicitation, contract
administration, and contract closeout.
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• WBS
• Budgeting
• Work element
Level of effort costing
• Risk identification
• Risk assessment
• Risk response • CPM
development • PERT
• Slack • Project audit
• Gantt chart • Project audit life
• Resource cycle • Extinction
levelling • Audit report • Addition
• Resource • Integration
allocation • Starvation

Human resource management procurement management

conflict management Quality management

Time

conception selection Planning scheduling monitoring Control Evaluation Termination

• Idea generation • Project crashing

• screening • Gantt Chart
• Mile stone analysis
• CPI / SPI /Critical Ratio
Numeric (profitability ) numeric (scoring) non numeric • Forecasting final project cost
Pay back period unweighted 0-1 sacred cow • Tracking signal
Rate of return unweighted factor scoring operating necessity • Risk response control
Net present value weighted factor scoring competitive necessity • Change control (Scope creep) Centre for
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WORK BREAKDOWN STRUCTURE

PROJECT SCHEDULING

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Work Breakdown structure

A set of work packages when completed, complete a

higher level task in the hierarchy. A set of level 3 tasks

when completed, complete a level 2 task and so on.

Project is completed when all level 1 tasks are

completed.

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UPES – The Nation Builders University

Work Breakdown Structure

Project
Construction of
building

Level 1 Identifying Designing

Material
the the
procurement
contractor building

Level 2 Seeking Evaluating Selecting

tenders tenders contractor

Development Preparing Identifying

Level 3 of building tender prospective Inviting bids
specifications documents contractors

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UPES – The Nation Builders University

• The structure of WBS resembles the organization

chart. However it is entirely different from

organization chart.

• The organization chart depicts the hierarchy of the

personnel whereas the WBS is a technique of grouping

the tasks needed for a project.

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Basic rules in developing project network

1. Network typically flows from left to right

2. An activity can not begin unless all preceding
connected activities are completed
3. Looping is not allowed
4. Conditional activities are not allowed
5. An activity is represented by a single arrow
6. A pair of events can not be connected by more
than one activity
7. There must be a single start and single end

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Terminology

1. Activity : a homogeneous element of work

consuming some resources and requiring some
amount of time for its completion

1. Event : start or end of an activity

• Simple event
• Merge event
• Burst event
• Combined merge and burst event

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Information required for drawing a network

1. Project activities
2. Activity interdependence
3. Time estimates

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UPES – The Nation Builders University
Activity A is predecessor to Activity B and
Activity A is predecessor to Activity B Activity C

This is a simple event

This is a burst event.

Activity A and B are predecessor to

Activity C and Activity D
Activity A and B are predecessor to Activity C

This is a merge event

This is a hybrid event

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Draw network for the following data

Activity Predecessor Activity time

A -- 3

B -- 5

C -- 7

D C 3

E A, B 7

F E, D 3

G D 2

H F, G 2

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UPES – The Nation Builders University

A3
E7
B5 F3
H2

C7
G2

D3 Activity Predecessor Activity time

A -- 3
B -- 5
C -- 7
D C 3
E A, B 7
F E, D 3
G D 2
H F, G 2

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Activity Immediate predecessor

A -

B A

C A

D B

E B

F B, C

G D, E

H F

I G, H

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