Bill of Quantities

BILL OF QUANTITIES
➢ Introduction

➢ General Conditions and Preliminaries

➢ Preambles

➢ Measured Works

➢ Dayworks

➢ Prime Cost Sums

➢ Provisional Sums
BILL OF QUANTITIES
Introduction

➢ Bill of Quantities is a list of items detailed identifying descriptions

and firm quantities of the work comprised in a contract.

➢ Bills of Quantities shall fully describe and accurately represent the

quantity and quality of the works to be carried out.
 BILL OF QUANTITIES
Introduction
The primary purposes of Bill of Quantities:
➢To provide a coordinated list of items, together with their identifying
descriptions and quantities, that comprise the works to enable
contractors to prepare tenders efficiently and accurately
➢To provide a basis for the valuation of work executed for the
purpose of making interim payments to the contractor
➢To provide a basis for the valuation of varied work
 BILL OF QUANTITIES
Introduction
Benefits of Bill of Quantities
➢Saves the cost and time of several contractors measuring the same
design in order to calculate their bids for competition.
➢Provides a consistent basis for obtaining competitive bids.
➢Provides an extensive and clear statement of the work to be
executed.
➢Provides a very strong basis for budgetary control and accurate cost
reporting of the contract (i.e. preparation of cash flow forecasts, basis for
valuing variations, basis for preparation of progress payments).
➢Provides one of the best sources of real-time cost data, which can be
used for estimating the cost of future building projects.
 BILL OF QUANTITIES
Types of Bill of Quantities
1. Firm Bill of Quantities
➢Used to obtain a lump-sum price for a fully designed building project.
➢Provides a good basis for cost control, since the direct cost of change
can be assessed with reference to the BQ rates

2. Approximate Bill of Quantities (quantified schedule of rates)

➢Used when there is insufficient detail to prepare firm BQ or where it is
decided by the employer that the time or cost of a firm BQ is not
warranted.
➢Subject to re-measurement on completion
 BILL OF QUANTITIES
GENERAL CONDITIONS AND PRELIMINARIES
Preliminaries
➢Part of the Bill of Quantities which describes the works in general
terms and lists the Contractor’s general obligations, the
restrictions imposed by the employer and the contractual terms.
➢The preliminaries bill gives the contractor the opportunity to price
project overhead, which are site costs of administering the project
and providing general plant, site staff, facilities and site-based
services and other items not included in the rates
➢Address and communicate to the contractor items that are not
directly related to any component, element, or work section (i.e.
measured works).
 BILL OF QUANTITIES
GENERAL CONDITIONS AND PRELIMINARIES

1.0 PROJECT PARTICULARS

1.01 Project, Owner and Consultant Details
 BILL OF QUANTITIES
GENERAL CONDITIONS AND PRELIMINARIES

2.0 DEFINITIONS AND GENERAL ITEMS

2.01 Definitions
2.02 General Items
 BILL OF QUANTITIES
GENERAL CONDITIONS AND PRELIMINARIES

3.0 DESCRIPTION OF THE WORKS

3.01 Description of Works
3.02 Work by Others Concurrent with this Contract
3.03 Permits / Fees / etc.
 BILL OF QUANTITIES
GENERAL CONDITIONS AND PRELIMINARIES

4.0 DRAWINGS & SPECIFICATIONS

4.01 Contract Specifications and Drawings
(see also Annexes A & B)
 BILL OF QUANTITIES
GENERAL CONDITIONS AND PRELIMINARIES

5.0 THE SITE/EXISTING BUILDINGS / STRUCTURES /

SERVICES, ETC.
5.01 Project Location
5.02 Visit Site
5.03 Responsibility for Access to the Site Accept Site
5.04 as Found / Use of the Site Adjacent Structures
5.05 and Buildings Existing Mains / Services /
5.06 Utilities
5.07 Bore Hole Test / Soil Report (see also Annex C)
 BILL OF QUANTITIES
GENERAL CONDITIONS AND PRELIMINARIES

6.0 THE CONTRACT

6.01 Conditions of Contract
6.02 Appendix A
 BILL OF QUANTITIES
GENERAL CONDITIONS AND PRELIMINARIES

7.0 INSURANCE
7.01 Insurance
 BILL OF QUANTITIES
GENERAL CONDITIONS AND PRELIMINARIES

8.0 PROVISION, CONTENT AND USE OF DOCUMENTS

8.01 Generally
8.02 Cross-References to the Specification
8.03 Equivalent Products Dimensions /
8.04 Ordering Materials Setting Out
8.05
 BILL OF QUANTITIES
GENERAL CONDITIONS AND PRELIMINARIES

9.0 MANAGEMENT OF THE WORKS

9.01 Generally
9.02 Site Management Personnel
9.03 Building Services Co-ordination
9.04 Overtime
9.05 Site Meetings
9.06 Programme of Work / Progress
9.07 Monthly Report / Other Reports
9.08 Formal Ceremonies
9.09 Control of Cost
 BILL OF QUANTITIES
GENERAL CONDITIONS AND PRELIMINARIES

10.0 QUALITY STANDARD / CONTROL

10.01 Approval of Sub-contractors
10.02 Drawings and Submissions to be prepared by the
Contractor
10.03 Contractor’s Schedule of Submissions
10.04 Working Drawings and Shop Drawings
10.05 Combined and Co-ordinated Services Drawings and
Combined and Co-ordinated Services Builders Work
Drawings
10.06 As-Built Drawings
10.07 Samples, Specimen Finishes, etc. Tests
10.08 Quality Standard and Control
10.09
 BILL OF QUANTITIES
GENERAL CONDITIONS AND PRELIMINARIES

11.0 SECURITY / SAFETY / PROTECTION

11.01 Safety Precautions
11.02 Day Marking, Signage and Warning Lights
11.03 Security
11.04 Protection
 BILL OF QUANTITIES
GENERAL CONDITIONS AND PRELIMINARIES

12.0 SPECIFIC LIMITATIONS ON METHOD/ SEQUENCE/ TIMING

12.01 Generally Working Hours
12.02 Loading in Excess of Design Load
12.03 Phased Completion / Sectional Completion
12.04 Permanent Services Installations
12.05
 BILL OF QUANTITIES
GENERAL CONDITIONS AND PRELIMINARIES

13.0 TEMPORARY WORKS

13.01 Generally
13.02 Offices, Workshops, Storage, Toilets, etc.
13.03 Lighting, Power, Water, Telephone, Fire Protection,
Ventilation and Air Conditioning, etc.
13.04 Temporary Plant, Equipment and Scaffolding
13.05 Contractor’s Lift(s) / Personnel and Goods Hoist(s)
13.06 Buoyant Forces / Ground and Surface Water
13.07 Temporary Hoardings, Walkways, Signboard Roads
13.08 and Pavements
13.09 Disposal of Rubbish and Other Deleterious Materials /
Drainage, Streams and Waterways
 BILL OF QUANTITIES
GENERAL CONDITIONS AND PRELIMINARIES

14.0 OPERATION/ MAINTENANCE OF THE FINISHED BUILDING

14.01 Generally
14.02 Operating and Maintenance Manuals
 BILL OF QUANTITIES
GENERAL CONDITIONS AND PRELIMINARIES

15.0 NOMINATED, DIRECT SUB-CONTRACTS AND SPECIALIST

CONTRACTS, ETC.
15.01 Co-operation and co-ordination with Nominated Sub-
Contractors, Nominated Suppliers, Direct Suppliers,
Direct Contractors and Statutory Authorities
15.02 Nominated Suppliers
15.03 Nominated Sub-Contractors
15.04 Direct Suppliers
15.05 Direct Contractors
15.06 Attendance upon Statutory Authorities
15.07 Matrix of Responsibilities among Owner, Main
Contactor and Sub-Contractor (see also Annex D)
 BILL OF QUANTITIES
GENERAL CONDITIONS AND PRELIMINARIES
• Generally (see also Annex E)
16.0 ENVIRONMENTAL SUSTAINABILITY RELATED MEASURES
• Construction Indoor Air Quality (IQA) Management Plan
16.01
• (see also Annex F)
16.02 • Construction Waste Management (CWM) Plan (see
• also Annex G)
16.03 • Erosion and Sedimentation Control Plan (see also
• Annex H)
16.04
 BILL OF QUANTITIES
PREAMBLES
➢ Qualifications and clarifications to the Standard Method of
Measurement (SMM) so that the estimator knows what should be
allowed in his rates for measured items

➢Preambles indicate the inclusiveness of the unit prices and

shall state the method of measurement that has been adopted
in the preparation of the Bill of Quantities
 BILL OF QUANTITIES
PREAMBLES
Pricing
The unit rates "Total" for items in the bills shall be split into two sub-
unit rates as follows:
a. Unit rates for “Materials” shall include for
- the cost of materials per unit of the items delivered to
street level of site.
- all wastages
- taxes, overheads and profit in connection with the ordering
of such materials
 BILL OF QUANTITIES
PREAMBLES
Pricing (cont’d)
b. Unit rates for “Others” shall include for
- Labor and all costs in connection therewith
- Design to the extent required by the specification
- Taking delivery, unloading, storing, returning packing
handling, hoisting, lowering, etc. of materials
-Fitting and fixing materials and goods in position
including all sundry materials for fixing (such as adhesives,
mortar for bedding and jointing, grouting materials, tying
wire, bolts, nails, screws, ties and the like).
-Use of plant and tools
-Establishment charges, overheads and profit
-VAT and all other taxes in connection with the above
 BILL OF QUANTITIES
MEASURED WORKS

➢The main part of the Bill of Quantities, which lists all the items of work
to be undertaken.

➢The quantities and descriptions of items are determined

in accordance with the Standard Method of Measurement (SMM) which
provides a uniform basis for measuring building works.

The Philippine Standard Method of Measurement (PSMM) eighth

edition adopted the use of 49 division and six–digit numbering system of
MasterFormat, 2004 published by the Construction Specifications
Institute (Canada)
 BILL OF QUANTITIES
DAY WORKS
➢The method of valuing work on the basis of time spent by
the contractor’s work people, the materials used and the
plant employed
➢The monetary allowances made for the costs of labor, plant
and materials, against which percentage uplifts are priced against the
base rates of labor and prime cost of materials and plant. These
allowances are for work whose quantity and specification are
unknown and whose instruction is likely to be on an adhoc basis
where the valuing of the work by reference to contract rates
would be inappropriate.

➢Day works are submitted by the Contractor on a day work sheet

that sets out the quantities and rates of plant, labor and material for
each instructed item of work.
 BILL OF QUANTITIES
The quantity surveyor should check the following before including the
cost of a daywork sheet.

•The work that is the subject of the

daywork sheet has been
instructed under the contract.
•The daywork sheet has been approved and signed by the client’s
representative designated in the construction contract.
•The correct method of valuing the instructed work
under the
contract is on a daywork basis.
•The basic rates for plant labour and materials have been correctly
recorded in accordance with the construction contract.
•The contract rates for overheads and profit have been correctly
applied.
 BILL OF QUANTITIES
PRIME COST SUMS

➢A prime cost sum is an allowance usually calculated by the

cost consultant for the supply of work or materials to be provided by
a contractor or supplier that will be nominated by the client. The
allowance is exclusive of any profit mark up or attendance (such as
material handling, scaffolding and rubbish clearance etc.) by the
main contractor.

➢The quantities of work whose extent is

known but whose
specification has yet to be determined.
 BILL OF QUANTITIES
PROVISIONAL SUMS

➢Provisional sum is an allowance provided for work or for costs

which cannot be entirely foreseen, defined or detailed at the time
the tendering documents are issued.

Provisional Quantities

➢Where work can be described and given in items in

accordance with the applicable measurement rules but the quantity of
the work required cannot be accurately determined, an estimate
of the quantity is given and identified as a provisional quantity.
 BILL OF QUANTITIES
Defined Provisional Sums

➢A provisional sum for defined work is a sum provided for work that is
not completely designed but for which the following information shall be
provided:
– the nature and construction of the work;
– a statement of how and where the work is fixed to the
building
and what other work is to be fixed thereto;
– a quantity or quantities that indicate the scope and extent of the
works;
– any specific limitations and the like identified.

➢Where provisional sums are given for defined work, the contractor
will be deemed to have made due allowance in his or her
programming, planning and pricing preliminaries
 BILL OF QUANTITIES
Undefined Provisional Sums

➢A provisional sum for undefined work is a sum provided for

work where the information required for defined provisional sums
cannot be given.

➢Where provisional sums are given for undefined work the contractor
will be deemed not to have made any allowance in programming
planning and pricing preliminaries.