PREVENTIVE MAINTENANCE

PREVENTIVE MAINTENANCE

Does your system have a preventive

maintenance plan ?
 PREVENTIVE MAINTENANCE

PM is a schedule of planned maintenance

activities aimed at the prevention of
mechanical breakdowns and failures.
 PREVENTIVE MAINTENANCE

The primary goal of preventive maintenance

is to prevent the failure of equipment
before it actually occurs, ensuring that the
vehicles are safe to operate and
maximizing the vehicle’s useful life.
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Useful Life Criteria

 6-S, Minivan, 5 years, 100,000 miles

 6-1MV, Modified minivan, 5 years, 100,000 miles
 7-1MS, Modified van, 5 years, 100,000 miles
 7-1MR, Modified van, 5 years, 100,000 miles
 12-M, Modified van, 5 years, 100,000 miles
 7-1B Bus, 6 years, 150,000 miles
 8-2B Bus, 6 years, 150,000 miles
 12-2B Bus, 6 years, 150,000 miles
 16-2B Bus, 6 years, 150, 000 miles
 16-2BHD Bus, 6 years, 150, 000 miles
 12-B Bus, 6 years, 150,000 miles
 24-B Bus, 6 years, 150,000 miles
 24-BHD Bus, 6 years, 150,000 miles (See Attachment A)
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Items Needed for Disposition

 2 Appraisals
 Mileage
 Years
 Disposition form (See Attachment B)
 Page D-7, Red Administration Handbook
 All decals removed
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PM plan is the foundation of an effective

transit system maintenance program and
is required for all LADOTD transit systems.
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The plan should describe how your agency

handles the following PM activities.

 Making preventive maintenance arrangements

 Adhering to a preventative maintenance schedule
 Conducting daily vehicle inspections
 Completing corresponding inspection checklist & follow
up on deficiencies
 Keeping a comprehensive maintenance record on file for
each vehicle/Documentation (checklists, reports,
receipts, etc.)
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Making Preventive Maintenance Arrangements

 PM plan should describe how you maintain the fleet and

equipment
 Maintenance department or private garage
 Who is in charge of scheduling vehicles for PM work?
 How is information conveyed?
 Who is responsible that PM schedules are followed?
 How are PM Intervals determined?
 See Attachment C (Maintenance Communication)
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Adhering to a preventative maintenance schedule

 Equipment manufacturer recommendations/Basic roadmap

 Mileage intervals/Manufacturer guidelines
 Seasonal variations/Fall, Winter, Spring, and Summer
 Environmental conditions/Dusty roads, stop and go driving
 Vehicle Cleanliness/ Establish a regular program for washing &
cleaning, road salt or brine will accelerate rusting. Dust from roads
causes poor driving conditions, passengers are not comfortable in a
dirty vehicle.
 See Attachment D (Preventive Maintenance Table) and Attachment
E (Preventative Maintenance Checklist) Page P-2, Red
Administration Handbook
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Conducting Daily Vehicle Inspections

 Daily pre-trip inspection sheet (required on all vehicles)

 Critical to success of the PM plan/Minor problems-corrected
 Drivers trained how to conduct inspections
 Properly complete form/all defects accurately noted
 Form should have all areas that driver is to check
 Space provided to document any problems
 Information should be the base for the PM program and forwarded
to maintenance department or repair shop when defects found
 See Attachment F (Daily driver pre-trip inspection) Page P-3, Red
Administration Handbook
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Conducting Daily Vehicle Inspections/continued

 Mechanics should perform thorough inspections when in

the shop
 Mechanics certifications/Automotive service excellence
 Mechanic inspection sheet (See Attachment G and G1)
 PM inspections/Certain mileage intervals
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Warranties

 All warranty information in vehicle packets upon pickup/READ,

READ, READ
 3 years/36,000 miles
 Chassis/Ford, Chevy, Dodge/Local dealer
 Modifications National Bus Sales (800) 282-7981 (Goshen or Elkhart
Coach, Braun Corp)
 Bus Group (866) 726-5142 (ElDorado, Transtech or Aerotech)
 Transportation South (800) 367-9463 (Startrans or Starcraft)
 Must have authorization before work is done
 DOTD contact & technical support information
(See Attachment H)
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Documentation

 Maintenance records are required to be kept on file for each vehicle

 Records should include specific details when maintenance was performed,
whether preventive or unscheduled
 Pertinent information/mileage, dates, description of repair, cost, who
performed work
 Agencies are encouraged to develop spread sheets to help document oil
changes, tire rotations, inspections, etc. (See Attachments I thru L)
 Monthly maintenance reports are required on every active LADOTD public
transportation vehicle until its has reached its useful life. Report form is
required by the 15th day of the following month for the previous month.
 Monthly Maintenance/Expense Record (See Attachment O), Page R-14,
Red Administration Handbook
 (See Attachments M & N) for detailed instructions/Page R-9 & R-10, Red
Administration Handbook
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Sample Vehicle Preventive Maintenance Schedule

 Regularly Scheduled
wash vehicle interior and exterior

 Unscheduled, based on need, replace

Alternator
Starter motor
Windshield wiper motor
Windshield wiper blades
Exhaust components; muffler, hangers, etc.
Headlights, marker lights, etc.
Vehicle interior; fittings, seats, etc.
Wheelchair lift components
Wheelchair restraints
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Sample Vehicle Preventive Maintenance Schedule

 Every year
Flush radiator
Replace coolant
Service air conditioner

 Every two years

Replace all hoses

 Every four years

Replace battery
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Sample Vehicle Preventive Maintenance Schedule (Mileage Specific)

Specific mileage recommendation should come from the original
equipment manufacturer.
• Every 3,000 – 5000 miles
Change oil, oil filter, fuel filter (diesel)
Lubricate chassis
Rotate tires
 Every 10,000 miles
Inspect drive belts, adjust tension, change air filter (dusty area)
 Every 15,000 miles
Change air filter and PCV valve
 Every 20,000 miles
Change front and rear brake pads
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Sample Vehicle Preventive Maintenance Schedule (Mileage Specific)

 Every 25,000 miles
Engine tune-up
 Every 30,000 miles
Change fuel filter, spark plugs
Service transmission, replace filter and fluid
Pack wheel bearings
 Every 60,000 miles
Replace EGR value and clean EGR passage
Ignition cables, distributor cap, and rotor
Vacuum-operated emissions system components
 Every 80,000 miles
Replace oxygen sensor, if so equipped
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Wheelchair lift maintenance should be

performed at scheduled intervals
according to the number of cycles or
elapsed time, whichever comes first. Your
Specific schedule should be based on the
lift manufacturer’s specifications.
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Summary of PM Plan
 Documentation of how PM is arranged & who is
responsible
 What the PM schedules are for your vehicles & what PM
inspection items are included
 What is expected for the drivers’ daily vehicle inspections
and how vehicle defects are communicated
 How are all maintenance records compiled, stored, etc.
 All relevant forms and checklists should be included in
the plan
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QUESTIONS ?