EVENTS MANAGEMENT

Chapter 2
Role of a Manager
EVENT MANAGER

 Bring together the talents of the event

team
 Put together the different elements of
events to come up with an exciting and
enjoyable experience
 Make sure those elements and the talents
are working harmoniously ensuring one
direction being attained towards event
success
Event Manager
 Catering Manager
 Conference Manager
 Director of Events
 Event Coordinator
 Conference Planner
 Conference Planning
Manager
 Conference Service
Manager
Event Manager
 Convention Services
Manager
 Director of Conference
Services
 Event Producer
 Meeting Planner
 Meeting Professional
 Special Event Director
 Special Event Planner
 TASKS OF AN EVENT MANAGER

INFORMATION GATHERING
 List of a contacts that may be needed in the
future for event organization services.
 Gather information about how the event will
look like, how many are attending, what is the
motif, where is the venue, what menu and
type of foodservice do they want, any special
arrangement or requests, and the likes.
 TASKS OF AN EVENT MANAGER

CONCEPT DEVELOPMENT
 Once you have the details about what is
going to happen, you will now go to
developing the concept
 Lot of elements need to be considered
in developing the concept of an event
 TASKS OF AN EVENT MANAGER

PLANNING
 Based on the concept made and the
information gathered
 It is important to have a contingency plan
 Plan for the best thing to happen but do not
forget to anticipate the worst things to be
encountered.
 Remedy when arises
 “Sorry” will never be a good reason when
things went wrong
TASKS OF AN EVENT MANAGER

COORDINATING
 Putting flesh into the plan
map to get it into action
 All different tasks must be
coordinated well to the team
to ensure that everybody has
the task to focus on
 TASKS OF AN EVENT MANAGER

EVALUATING
 The manager shall also make
sure that everything is
evaluated
 One way of controlling
everything that has a vital role
in contributing success of an
event
Effective Team Management
 1. You must know your team
 2. Satisfy their physiological need
 3. Make sure to fulfill their safety needs
 4. Make sure that they belong within the
group
 5. Make sure to recognize your team
 6. Give back to their efforts
Players for Specific Event

The Client
Event
Management
Team/Planner

Guests Event Financier Supplier Other

Committee Entities
Players for Specific Event
 The Client
 Is either a group of people or an individual
who have asked for yoyr service in
managing their event.
Players for Specific Event
 Event Management Team/ Planner
 If you are part of it, then you are resposible
in attaining the expectations of your client.
You will be tasked to manage the overall
aspects of the event or some aspects
depending on the needs of the client.
Players for Specific Event
 Guests
 These refers to the people who are invited
to attend in that event.
Players for Specific Event
 Event Committee
 These are the people who are assigned by
the client to be the one to talk to for the
event itself who are involved also in the
palnning and execution.
Players for Specific Event
 Financier
 this refers to the money man or the person
who foots the bill.
 He is the one financing for this event so he
may or may not be included in the planning
and execution phase of the event.
Players for Specific Event
 Suppliers
 Theyare the event manager’s contacts or
partners in delivering quality event
execution.
Players for Specific Event
 Other Entities
 Refers to the other people or group of
people who are external to the host and the
event manager who has/have the personal,
financial, political, or social interest on that
event.
 Media. Community, government, and
corporate shareholders.
SEATWORK
 Search in the internet for job descriptions for the following event
management positions:

 Fund-raising Event Manager

 Bazaar Manager
 Wedding Planner
 Festival Committee Chairman
 Political Campaign Manager
 Corporate Event Manager