Enrolment Briefing

Office of the Director

Planning Service
May 2018
 Policies for Presentations

• Issuance of Learner Reference Number

– Deped Orders 22, S. 2012 & 52, S. 2016
• Enrolment Policy – Deped Order 3, S. 2018
• Adoption of 2nd Set of Modified School
Forms – Deped Order 58, S. 2017
• Transfer of Form 137 – Deped Order 54, S. 2016

DEPARTMENT OF EDUCATION 2
 What is Learner Reference Number?
• Deped Order 22, S. 2012
“..a permanent twelve (12) - digit number which the pupil, student or learner shall
keep while completing the basic education program, regardless of transfer to
another school or learning center in the public or private sector, and
promotion/moving up to the secondary level”. The LRN shall be incorporated in
all documents, forms, examinations, surveys, databases which refer to a pupil,
student or learner.”

LRN Convention:
For Formal
1st to 6th 7th&8th 9th to 12th
School ID SY Sequential
For ALS
5 (1st) 2nd to 5th 6th & 7th 8th to 12th
Code for ALS Region/Division CY Sequential

LRN must be issued to qualified learner for FREE.

DEPARTMENT OF EDUCATION
 Who will issue/assign LRN ?

• Deped Order 52, S. 2016

“All public and private elementary and secondary schools,
learning centers, state universities and colleges (SUCs),
local universities and colleges (LUCs) and higher
education institutions (HEIs) offering elementary and
secondary schools are directed to register and update
their learners’ profile in the LIS.. mobile teachers,
district ALS coordinators, instructional managers,
and facilitators are directed updating their learners’
profiles in the system to start for 2016 .”

(LRN is not a requirement for enrollment)

DEPARTMENT OF EDUCATION
*Enrolment Form ( DO 3, s.2018)

*In compliance with The Data Privacy Act of 2012

DEPARTMENT OF EDUCATION 5
 Kindergarten

“Kindergarten education shall mean

“one (1) year of preparatory
education for children at least five
(5) years old as a prerequisite for
Grade 1”
• RA 10157 Kindergarten Education Act of 2012
• RA 10533 Enhanced Basic Education Act of 2013
• Deped Order 20,s.2018 Amendment to DO 47,s.2016 Omnibus Policy on
Kindergarten Education

DEPARTMENT OF EDUCATION 6
 Clarification
“..atleast five (5) years old..” As of When?
For SY2018-2019 (current): Learners who will turn five (5) years old
within SY2018-2019 (until the last day of the SY)

For SY 2019-2020 onwards:

Scenario 1: School opening is within June, Learners who will turn five
(5) years old as of August 31

Scenario 2: School opening is within July, Learners who will turn five
(5) years old as of September 30

Scenario 3: School opening is within August, Learners who will turn

five (5) years old as of October 31

-DO 20,s.2918 Paragraph 5 Items A & C

DEPARTMENT OF EDUCATION 7
 Enrolment Policy (DO 3,s.2018)

• New Entrant with no existing record in LIS (e.g. kinder,

balik - aral, transferred - in and others), is required to
accomplish the Basic Education Enrolment Form in
order to secure LRN – page 4

• Birth Certificate with *PSA validation is required. If not

available during enrolment, the following will do: Birth
Certificate (late registration) from local civil registrar,
Barangay Certificate (name of child, date of birth,
gender, name of parents) – page 6
* NSO was replaced with PSA in 2014

DEPARTMENT OF EDUCATION 8
Documentary Requirements
• In the absence of PSA Birth Certificate, the parent
or guardian must submit a Birth Certificate from the
local civil registrar or a Barangay Certification
containing the basic information of the child.

• Reiterating DO. 58, S. 2017, the birth certificate

shall be an attachment to the learner’s permanent
record

• New records, Balik-Aral or with enrolment gap in

LIS history are subject for Division Planning
Officer’s review and action

DEPARTMENT OF EDUCATION 9
 Enrolment Policy (DO 3,s.2018)

• Late Enrolment may be accepted provided that the

minimum prescribed number of school days of 80% will
be met – page 9

• Non-payment of voluntary contribution from public

school shall not prohibit transfer/enrolment. – page 10

• Only learner that attended classes (even one day) is

eligible to encode LIS. - page 8

DEPARTMENT OF EDUCATION 10
 Enrolment Policy (DO 3, S. 2018)
• Transferee from Private School with Financial Obligation can be
accepted in public school as temporary enrolled. An Affidavit of
Undertaking must be signed by the parent/guardian – pages 8 & 9

Learner can still attend classes, participate in class activities and

receive quality education without discrimination. But in the
absence of legal document as reference for eligibility in admission,
the following limitations must be observed:

 Can not be officially promoted or graduated and recognized to receive

honor and other citations
 Will only receive Temporary Report Card (SF9)
 SF10/Form 137 will only be released/issued upon submission of Form
137 with official grades/ratings from Private School .

DEPARTMENT OF EDUCATION 11
Unsettled Account/Financial Obligation
Temporarily
Enrolled:
learner who are not
officially enrolled in
Public School due
to deficiencies in
submission of
documentary
requirement

Deped Order 3,s.2018

DEPARTMENT OF EDUCATION 12
 Special Cases (Deped Order 3,s.2018)
Special Cases Required Documents Upon Additional
Enrollment Requirements for
Submission During
the SY
Learners from: • Birth Certificate or any
equivalent legal document • Permanent
• Philippine School • Latest Report Card or any Transcript of
Abroad equivalent academic record Records from
• Accepting school shall have the Originating School
• Foreign Schools discretion to determine the
Abroad appropriate grade level in which
to place the learner (DO 26, S.
1994)
• PEPT Certificate of Rating for
learners who have not
completed the SY abroad, as
long as three grading periods
have been completed, and for
learners who need grade level
standards assessment
DEPARTMENT OF EDUCATION 13
 Special Cases (Deped Order 3,s.2018)
Special Cases Required Documents Upon Additional Requirements for
Enrolment Submission during the SY

• Non – DepEd • PEPT/PVT Certificate of Rating

Accredited • Birth Certificate from the PSA or the • None
Schools local civil registrar; or barangay
certification

• Balik - Aral • SF9 (formerly Form 138) of the last

SY attended or PEPT Certificate of
Rating, whichever is applicable
• A & E Passer • A & E Elementary Level Certificate
(Elementary) of Rating
• Birth Certificate from the PSA
or the local civil registrar, or
barangay certification

• A & E Passer • A & E Elementary Level Certificate

(Secondary) of Rating

• Displaced • Any proof of identity or any means • SF9 (formerly form 138)
Learners as directed by the Central Office and/or
• Results of PEPT or A & E
Test, if applicable

DEPARTMENT OF EDUCATION 14
 Enrolment Policy (DO 3, S. 2018)

• Monitoring of policy compliance and gathering

implementation feedback shall be done by PPRD
and QUAD at the Regional Level. SGOD at the
division level is expected to ensure strict
compliance at the school level. – page 11

DEPARTMENT OF EDUCATION 15
 Transfer of Learner’s School Records
(DO 54, S. 2016)

• Between Public Schools only. Hand carry of document

thru third party is not allowed. – page 1 & 3

• Receiving school must enroll/register the learner in LIS

as early as day 1 of attendance in school. LIS will
automatically send notification of transfer to the
originating school – page 4

DEPARTMENT OF EDUCATION 16
 Transfer of Learner’s School Records
(DO 54, S. 2016)
• Receiving school must respond to the request within thirty
days upon received of system notification of transfer. – page 4
- as further clarified in Deped Order 58, S. 2017, written
request shall also be considered which ever came first. –
pages 5 & 6

• If no respond after the 1st grading period or 30 days from the

originating school, the receiving school will elevate the
concern to the SDO, particularly, SGOD for appropriate
action.

DEPARTMENT OF EDUCATION 17
 Transfer of Learner’s School Records
(DO 54, S. 2016)

• In case of unavailability of Form 137 in the school due to

force majeure or other reasons, the SDO shall provide
copy of School Form 5 or Report on Promotion with a
certification from the office of the SDS. – page 3

• Reiterate instruction regarding no holding of document

due to non-payment of voluntary contribution. – page 3

DEPARTMENT OF EDUCATION 18
New School Forms (DO58, S. 2017)
• Form 137 was renamed with School Form 10 or SF10.
For SY: 2018 - 2019, Only grades 1, 2, 7 and 8 are
instructed to utilize SF10. – page 5

• Public School - In case of transfer to another school,

original SF10 will be forwarded by the originating school
to the receiving school. The originating school will keep
the certified true copy of SF10. – page 5-7

• SF10 and the rest of School Forms are not for sale.
Selling of commercialized school forms (e - program/
printed) is highly discouraged and must be reported
to ps.od@deped.gov.ph – page 8

DEPARTMENT OF EDUCATION 19
 Feedback

Office of the Director, Planning Service

• Email us at ps.od@deped@gov.ph
• Tel. Nos. 02-687-2744
• Collaborate with us in facebook group:
School Forms Re-Engineering Team (SFRT)

DEPARTMENT OF EDUCATION 20