Job Specification

Definition: Job
Specification

• A job specification defines the knowledge, skills

and abilities that are required to perform a job
in an organization
• Job specification helps in the recruitment &
selection process, evaluating the performance
of employees
• Job specification help in giving a overview of the
job in terms of its title, position, roles,
responsibilities, education, experience,
workplace etc..
Importance of Job Specification
The importance and purpose of job specification
is a thoroughly understand the specific details of
a job
Apart from actually finding the right
candidate or employee, job specification
can be used for screening of resumes &
shortlist only those candidates who are the
closest fit to the job
 Educational Qualification

Experience
Components
of Job
Specification Skills & Knowledge

Personality traits and characteristics

Example: Job Specification
Education Must be an engineer and MBA in marketing for a reputed MBA institute

Work experience Must have prior work experience in marketing & sales (preferably telecom or FMCG)

Skills & Knowledge 1. Must be a good communicator and must be able to lead a team.
2. Prior experience in handling ATL-BTL activities and managing promotional events.
3. Must be able to handle social media like Facebook, Twitter and help build online brand
4. Experience in managing PR and media
5. Strong analytical skills and problem solving skills
6. Must understand business, come up with innovative products and launch them

Personality Traits & 1. Must be presentable and a good orator

Characteristics 2. Should be calm in complex situations and show leadership skills in managing multiple teams
3. Should be emotionally strong and should give timely deliverables
Advantages of Job Specification

3. Helps in screening of
2. It gives the HR managers a
1. Job specification highlights resumes and saves time
threshold and a framework
all the specific details when there are multiple
on the basis on which they
required to perform the job applications by choosing
can identify the best
at its best those who are closest to the
prospects
job specification

4. HR managers can used job

5. It also helps companies
specification as a benchmark
during performance
to evaluate employees and
appraisal and promotions
give them required trainings
Disadvantages of Job Specification

1 2 3
1. It is a time consuming 2. Job description is time 3. It can only give a
process as it has to be very bound and changes with framework of emotional
thorough and complete changing technology and characteristics and
changing knowledge & skill personality traits but cannot
requirements specify the experience or
forecast complex issues is any