Development of Electronic

Internal Control System

Bri - Maj Trading and Manpower Services

2DGMT Consultancy
 OVERVIEW
18 years of experience in the LPG dealer industry, Bri-Maj
Trading and Manpower Services strive to provide high-quality,
safe and reliable LPG products with varying uses in the industrial,
commercial, and agricultural sectors. The company is a dealer
engaged in buying, selling and marketing liquefied petroleum gas.
 HISTORY

- It was first established as Bri - Maj Trading founded in 2000 by

Bon Sahagun and Marino ‘Lye’ Bituin.
- In 2013, it was renamed into Bri - Maj Trading and Manpower
Services as Mr. Marino Lye Bituin acquired the sole ownership of
the business.
- Waste hauling and manpower services were then added on its
line of business.
 MANAGEMENT

The business is under the management of the family of

Marino Bituin, the sole proprietor, wherein the manager is his
wife, Aileen Bituin and the secretary/clerk is his son, Mace Josiah
Bituin.
 LEGAL STRUCTURE AND OWNERSHIP

Bri-Maj Trading and Manpower Services is under sole

proprietorship, which is the simplest business form under which
one can operate a business. The company was established with a
start-up capital of approximately eight hundred thousand pesos
(P800,000).
ORGANIZATIONAL CHART
 LOCATION
All small businesses need physical facilities. They consist of land and
building, machinery and tools, furniture and fixtures, office equipment,
vehicles and parking space. Bri-Maj Trading and Manpower Services perform
its administrative work in an office located at 2574 Mabini St., Brgy. San
Nicolas, Angeles City. In delivering the LPG, motor vehicles are used. On the
other hand, trucks are used when performing garbage hauling.
 MISSION

To satisfy our stakeholders by conducting the business with integrity,

excellence and respect and through providing our customers value, our
employees fair compensation.
Vision
To be a significant partner in the journey of every citizen whose life we touch.
 PROJECT MANAGEMENT

It was discovered that Bri – Maj Trading & Manpower

Services lack proper accounting system. They do not record their
transactions, they just keep the receipts and leave the recording
task to the accountant. Since they don’t keep record of their
transactions, the company can’t keep track of its expenditures,
receivables and income. Even if money was stolen, they wouldn’t
know about it because they don't record their transactions.
 OBJECTIVE
The objective of the engagement is to develop an internal control in
the accounting records of Bri – Maj Trading & Manpower Services by
establishing policies and procedures in recording its business
transactions electronically. Specifically, this engagement aims to assist
Bri – Maj Trading and Manpower Services in:
Establishing an electronic bookkeeping system in recording business
transactions.
Classifying the nature of business transactions by using appropriate
account titles.
Summarizing daily operations to track daily income and expenses.
 SCOPE

Data and documents were gathered through personal interview with the
Bri - Maj Trading and Manpower Services’ owner. The engagement will be
limited to assisting the client in establishing an electronic bookkeeping
system. The use of general ledger and two special journals namely cash
receipts and cash disbursements will be introduced.
ENGAGEMENT METHODOLOGY
PLANNING PHASE

Planning Phase
 DATA GATHERING PHASE

This phase covers the research and data gathering of the consulting
team in reference to the identified problems and objectives. Techniques in data
gathering such as interview, observation, and analysis of existing business
records will be used in collecting necessary information that will aid the
consulting team in assessing the business’ situation.
 ASSESSMENT AND EVALUATION PHASE
Information collected will be used in assessing and evaluating the
current situation of the business. Analysis of findings and
recommendations will be presented to the client with reference to the
data gathered. The client will be given a time to give his/her feedback in
line with this proceeding.
 DEVELOPMENT PHASE

Analysis
Design

Identification of
Setting account titles
information and
appropriately
resources needed
 IMPLEMENTATION PHASE

Follow-up
Implementation

Monitoring the
Putting the propose
system’s
system in use
functionality
 TERMINATION

This marks the end of the engagement as the system which the
consulting team developed and implemented has served its purpose as per
the satisfaction of the client and the consulting team.
BUSINESS MODEL CANVAS
RESULTS OF FINDINGS

LACK OF PROPER ACCOUNTING SYSTEM

 ANALYSIS OF FINDINGS

The consulting team will propose the development of an

electronic accounting system to lessen and manage their problems
properly. Having an accounting system will allow the business
keep track of their financial transactions and help them in the
decision-making process.
 CONCLUSION
Kate, ika na maglage hahhahaahaha
 RECOMMENDATION
Maintaining Accurate, Timely and Complete records to the
benefit of a business it helps to improve the assessing the
situation. Proper recording of transactions is to be transparent and
able of monitor problems.
The engagement team recommends that the company should
employ proper bookkeeping system to their controls. The team
suggests the development of an electronic bookkeeping system
through the use of excel spreadsheet.
A. Implementation guide
1. The business owner should assign a particular employee in
recording daily sales transactions.
2. The one assigned should be oriented on the proper recording of
sales.
3. At the end of the day, the owner will record the sales
transactions using the single-entry excel-type bookkeeping
system
4. The owner should check the accuracy of records on a
continuing basis or daily to compare records from documents
such as invoices, receipts etc.
B. Implementation guide
1. The accountant should carefully analyze the single entry the
owner has prepared. Every transaction should be recorded.
2. After properly journalizing every transaction, trial balance
should be prepared to get the real net income of the business for
the period.
4. After the real net income of the business, balance sheet should
be prepared.
5. The owner must require to have records and prepared
statements printed for the end of the month to track business
condition and ascertain cash flow for the period.
GENERAL IMPLEMENTATION
The proposed computerized accounting system focuses on
sales and will likely be used for the company’s daily operations.
The proposed accounting system will monitor the movement in
Sales account by checking the accuracy of the inputted records to
its invoices and receipts. Lastly, every end of the month, the
company will prepare financial statements to track the business
condition and ascertain cash flow for a particular period.