New Guidelines in Accomplishing

Form 137,
Form 138 and
School Forms 1-7
Basis in the preparation of
Form 137, Form 138 and
School Forms

 NSO/PSA Birth Certificate

 Elementary Form 137
 Secondary Form 137 (if the student is a
transferee from other school)
Learner’s Reference Number
 Upper Right of the Form, below DepEd
Logo
 EXAMPLE: 40096400000
 Can be find at different pertinent
documents
◦ Form 138
◦ Form 137
◦ LIS (system)
 Name
 Surname, Name, Middle Name (FORMAT)
 Not in all CAPS
 EXAMPLES:
(Name):
Sangoyo Joseph Sangoyo
(Surname, First Name Middle Name)

(Pangalan):
Sangoyo Joseph Sangoyo
(Surname, First Name Middle Name)
 Name
 For Surnames:
◦ dela cruz, de castro etc.,

Example:

 In Birth Certificate (B.C.) : dela Cruz, Juan

 In Form 137: dela Cruz, Juan

 In Birth Certificate (B.C.) : De Castro, Juan

 In Form 137: De Castro, Juan
Date of Birth
 YEAR, MONTH, DATE (Complete)
 EXAMPLE: 1992, March, 30

Place of Birth
 Should be written completely as appeared
in the BIRTH CERTIFICATE.
 Format: Province,Town, Barangay
 Note: “No abbreviations” like SMB, P. Buhangin.
Name of Parent/Guardian
 Reference: Birth Certificate
 EXAMPLE:
◦ Parent/Guardian: Jay Arr V. Sangoyo

Address
 Should be written completely
 EXAMPLE:
◦ Maginao, San Rafael, Bulacan
OCCUPATION
 Completely written (English)
 Specific
 NOT abbreviated and NOT in all Caps

INTERMEDIATE COURSE COMPLETED

Name of School
 Completely written (English)
 NOT abbreviated and NOT in all Caps

Total Number of Years in School to

Complete Elementary Course
 Should be written in NUMERICAL FORM
 Sample FORM 137
WITH HIGHEST HONORS

40096400000

Ulnagan, Clivy Joy Edurice 1992 February 2

Bulacan Sta. Maria Hipolito Maternity Hospital, Poblacion

Cesar G. Ulnagan Policeman

Bulacan Elementary School 2015 98.000

6 (six)
Subject Nomenclature
SCHOOL
 Written Completely
 ALL CAPS, NOT Abbreviated
◦ EXAMPLE:
◦ NUESTRA SEÑORA DEL CARMEN INSTITUTE

GRADE LEVEL AND SECTION

 Complete word “Grade”
 Level is written numerically (7), then dash (-) ,
and section.
 NOT all caps
Example: Grade 7 – Sampaguita
SCHOOL YEAR
 Not Abbreviated
 EXAMPLE:
◦ 2016-2017

No. of years in School to date

 Written Numerically (7)
 Can be written with FRACTION. (7 ½)
Components of MAPEH
 “ALIGNED LEFT”
 have no remarks in Action Taken.
 School: ALL CAPS,
NOT Abbreviated

School year: NOT

abbreviated

Grade & Section:

NOT all caps,
NOT abbreviated

Components of
MAPEH are
ALIGNED LEFT; have
NO REMARKS IN
ACTION TAKEN

The Final Rating & Initials of

General Average is the Adviser
expressed in whole after the
No. of years: can be numbers word
in fraction, Ex.: 7 1/2 “Passed”
Computation of Grades
The average of the Quarterly
Grades (QG) produces the
Final Grade (FG)
Final Grade by 1st Quarter Grade + 2nd Quarter Grade + 3rd Quarter Grade + 4th Quarter Grade
Learning Area 4

Grades 1st – 4th Grading

 Multiple of one
Final Grade (Final Rating)
 Must be the average of the four ratings in WHOLE NUMBERS (rounded off)
 EXAMPLE:
(85 + 86 + 87 + 88) / 4 = 86.5 = 87 Rounded off

1st QG + 2nd QG + 3rd QG + 4th QG FR

General Average
 The summation of the Final Grades in all
Learning Areas

Sum of Final Grades in All Learning Areas

General
Average Total Number of Learning Areas in a Grade level

 Expressed in WHOLE NUMBERS

◦ Note: Components of MAPEH not included.
Sample

86.000
85.750
84.750
89.750
88.250
87.500
87.000
87.000
87.000
87.000
87.000
91.750

87.594
 Learner
“PROMOTION and
RETENTION”
Learner PROMOTION and RETENTION
 As per DepEd Order no. 8, s., 2015
Requirements Decision
1. Final Grades of at least 75 in all Promoted to the next Grade Level
learning areas.

2. Did not meet Expectations in Must pass remedial classes for

For Grade 1 to more than two (2) learning areas learning areas with failing mark to
be promoted to the next grade
Grade 3 Learners level. Otherwise, the learner is
retained in the same grade level

3. Did not meet Expectations in Retained in the same Grade level

three (3) or more learning areas

1. Final Grades of at least 75 in all Promoted to the next Grade Level

learning areas.

2. Did not meet Expectations in Must pass remedial classes for

more than two (2) learning areas. learning areas with failing mark to
For Grade 4 to be promoted to the next grade
level. Otherwise, the learner is
Grade 10 Learners retained in the same grade level

3. Did not meet Expectations in Retained in the same Grade level

three (3) or more learning areas.
The STUDENT is PROMOTED
 He/She PASSED all the subjects.
 The student has to undergo REMEDIAL class if
he/she has ONE (1) or TWO (2) failed subjects. If
he/she will pass the Remedial Classes the student will
be PROMOTED.
The STUDENT is
CONDITIONALLY PROMOTED
 If the learner did not undergo remedial class in
ONE (1) subject.
 If the learner has still ONE (1) failing mark after
remedial classes.
The STUDENT is RETAINED
 If the learner did not meet expectation in
THREE (3) or more learning areas.
 If the learner did not pass the remedial
classes in TWO (2) learning areas.
REMEDIAL CLASSES
 For Grades 1-10 learner who did not
meet expectation in at most two learning
areas
 Final Grades (Final Rating has been
computed).
 The learner must pass the remedial
classes to be promoted to the next level.
 REMEDIAL CLASSES
 Summative Assessments are also given
during remedial classes. These are recorded,
computed, weighted, and transmuted in the
same way as the Quarterly Grade.

 The equivalent of the Final Grade for

Remedial classes is the REMEDIAL
CLASS MARK (RCM)
RECOMPUTED FINAL
GRADE
 Final Grade at the end of the school
year and the Remedial Class Mark are
averaged. This results in the
RECOMPUTED FINAL GRADE.
Final Rating (FR) + Remedial Class Mark (RCM)
Recomputed Final
Grade (RFG)
2
Recomputed Final Grade (RFG)

 If RFG is 75 or higher, the student is

PROMOTED to the next grade level.

 If RFG is below 75, the student is

RETAINED.

SUMMER CLASSES
CERTIFICATE OF
RECOMPUTED FINAL
GRADE

 Issued by the TEACHER

 Noted by the SCHOOL PRINCIPAL
 Submitted to Division Office
◦ Attached to Form 137 and School Form 5.
SAMPLE OF -
“CERTIFICATE OF
RECOMPUTED FINAL GRADE”
 FORM 137 SAMPLE
 If the student has failed in a particular
subject/s, write the subject completely
with its level (use red ink).
 Otherwise, write the word “None” (use
black ink).
 EXAMPLE: Lacks unit in: Science 7
Lacks unit in: None
If the student is PROMOTED
 Write the Grade level completely.
 EXAMPLE: Promoted to: Grade 8
FORM 137 SAMPLE
“Student is PROMOTED”
 SAMPLE
“ONE (1) FAILED SUBJECT”
For “REMEDIAL CLASS”
The Final Rating and Remarks of
subject/s need to have remedial
class/es should be in written in red.
No GENERAL AVERAGE and
“PASSED” REMARKS SHOULD
APPEAR.

The teacher should check if the

student really underwent remedial
class. If yes, The word “None”
should be written (using red ink)
after “Promoted to”. (This is because
the subject under remediation has to
be written in a separate box.)

The subject should be written using

red ink, NOT all caps.
Certificate of Recomputed Final Grade
 The student will undergo remediation
 The teacher will issue certificate of Recomputed Final Grade.

Name of Student:
First Name Middle Name Last Name

Recomputed Final Grade:

Final Grade + Remedial Class Mark
2

(73+80)/2 = 76.5 = 77
After the computation of the Recomputed Final Grade

 Fill up Separate box

INDICATE!
“Grade 7 – Sampaguita -
Recomputed Final Grade”

Compute the general

average of the student
(including the recomputed
final grade of the subject).

The student is now

“PROMOTED” to the
next grade level.
 SAMPLE
STUDENT “DID NOT UNDERGO REMEDIAL CLASS”.
He/She has to take SUMMER CLASS/ES
Write the complete
name of the school,
NOT all caps, NOT
abbreviated.

Add ¼ in the total

number of years in
school to date.

Indicate the complete

school year.

The student is now

promoted to the next
Grade level.

The General Average, the

“Passed” Remark and the
initials of the Adviser
should be written.
If the student is
CONDITIONALLY PROMOTED
 Write “CONDITIONALLY PROMOTED”
 EXAMPLE:
◦ Conditionally Promoted to: Grade 8

The student has ONE (1) failed subject

Should be written in RED INK after the remedial or he/she did not
undergo REMEDIAL CLASS in ONE (1)
SUBJECT.
 SAMPLE
STUDENT “DID NOT UNDERGO REMEDIAL
CLASS/ES” and “SUMMER CLASS/ES”
One (1) Failed Subject

Write the word

“Conditionally” (in
red ink, NOT all
caps) before the word
“promoted”.
No GENERAL
AVERAGE and
“PASSED”
REMARKS
SHOULD APPEAR.

The failed subject

should be indicated
completely, NOT all
caps, using red ink.

The student is now

Conditionally
promoted to the
next Grade level.
STUDENT “HAS TO
UNDERGO TWO (2)
REMEDIAL CLASS/ES”
 The Final Rating and Remarks of the subject/s need to have
remedial class/es should be in written in red.
 The word “None” should be written (using red ink) after
“Promoted to”. (This is because the subject under
remediation has to be written in a separate box.)
 The teacher should check if the student really
underwent remedial class. Leave the remark “ Retained in
_____” blank.
 If the student underwent remedial classes, write “None” after
“Retained in_________.”
 If the student did not underwent remedial classes, write
the Grade Level to be retained using red ink.
 No GENERAL AVERAGE and “PASSED” REMARKS
SHOULD APPEAR.
 The subjects to be taken under remedial classes should
be written using red ink, NOT all caps.
 SAMPLE
STUDENT “HAS TO UNDERGO TWO (2) REMEDIAL CLASS/ES”
 SAMPLE
The student already passed the remedial class in two
subjects. Fill in a separate table.

INDICATE!
“Grade 7 – Sampaguita -
Recomputed Final Grade”

Compute the general

average of the student
(including the recomputed
final grade of the subject).

The student is now

promoted to the next
grade level.
 SAMPLE
The student just passed one subject or
The student took one subject only for remediation

Write the complete name of the school,

NOT abbreviated.
Indicate the complete school year.

NO GENERAL AVERAGE,
“PASSED” Remarks, & INITIALS of
Adviser should appear.

The student is now Conditionally

(“conditionally” - red ink) promoted
to the next Grade level.

Write in red ink the subject still has to

be taken.
 SAMPLE
The student did not pass the two subjects under
remediation.

INDICATE!
“Grade 7 – Sampaguita -
Recomputed Final Grade”

Write the complete name of the

school, NOT abbreviated.

Indicate the complete school year.

The word “None” after “Promoted

to___” should be written using
red ink, as well as the Grade Level
to be retained.

The student is Retained.

The student needs to re-take
all the subjects in the Grade
level.
 SAMPLE
The student did not take remediation classes.

WORST
SCENARIO!
If the student did not
undergo remediation for
the two subjects, he/she is
RETAINED. The student
needs to re-take all the
subjects in the Grade
Level.

The word “None” should

be written using red ink, as
well as the failed subjects.
 SAMPLE
The student has three failing marks

The student is
RETAINED. The student
needs to re-take all the
subjects in the Grade
Level.

The word “None”

should be written using
red ink, as well as the
Grade level to be
retained and the failed
subjects.
BACK PORTION FORM 137
 CERTIFICATE OF TRANSFER

Joseph Jaden T. Sangoyo

He
Grade/Year 11

JUAN F. DELA CRUZ

April 01, 2016 Principal III

 Name shall be written in First name-middle
name-last name basis.
 Indicate gender by underlining the word “HE or
SHE”.
 Underline the word “Grade” in Grade/Year.
 Signature above printed name of the
School Head, indicate designation.
 Date written completely (Format: Month Date,
year), NOT abbreviated
SECONDARY SCHOOL
FORM-138 (Report Card)
FORM 138
 The guidelines in filling up Form 137 – A/E
shall also be used in Form 138.
Sample FORM 138
Sample FORM 138
NAME Format:
Last Name - First Name - Middle Initial-

Sex: Complete word

“Male or Female”

Grade & Section:

NOT all caps

School Year:
Completely written
“Passed” Remark
if the student
passes the
subjects.

Components of
MAPEH are
ALIGNED
LEFT; have NO
REMARKS IN
ACTION TAKEN

Initials of the
adviser after
“Passed”
Thank you and God Bless Us!