PROPOSED ENROLLMENT SYSTEM

FOR BLESSED CHRISTIAN SCHOOL

 INTRODUCTION
IN TRADITIONAL ENROLLMENT SYSTEM, EACH FAMILY RECEIVES A PACKET OF FORMS TO
COMPLETE. MANUAL SYSTEMS PUT PRESSURE ON PEOPLE TO BE CORRECT IN ALL DETAILS OF THEIR
WORK AT ALL TIMES, THE PROBLEM BEING THAT PEOPLE AREN’T PERFECT, HOWEVER MUCH EACH OF US
WISHES WE WERE. IT CAN BE ALL TOO EASY TO ACCIDENTALLY SWITCH DETAILS AND END UP WITH
INCONSISTENCY IN DATA ENTRY OR IN HAND WRITTEN ORDERS. THIS HAS THE EFFECT OF NOT ONLY
CAUSING PROBLEMS WITH CUSTOMER SERVICE OR SIMPLY THE STUDENTS BUT ALSO MAKING
INFORMATION UNABLE BE USED FOR REPORTING OR FINDING TRENDS WITH DATA DISCOVERY.
REPORTING AND CHECKING THAT DATA CAN BE TIMELY AND EXPENSIVE. IT TAKES MORE EFFORT AND
PHYSICAL SPACE TO KEEP TRACK OF PAPER DOCUMENTS, TO FIND INFORMATION AND TO KEEP DETAILS
SECURE. WHEN MISTAKES ARE MADE OR CHANGES OR CORRECTIONS ARE NEEDED, OFTEN A MANUAL
TRANSACTION MUST BE COMPLETELY REDONE RATHER THAN JUST UPDATED.
FROM THE ABOVE STATEMENTS, THE PROPONENTS CAME UP WITH PROPOSING A PROGRAM TO
HELP THE SCHOOL ADMINISTRATORS IN TERMS OF SAVING TIME, SECURING INFORMATION OF THE
STUDENTS, AND GIVING CONVENIENCE TO THE PARENTS AND STUDENTS WHEN IT COMES TO
ENROLLMENT. THEY CONSIDERED IN DESIGNING THE PROPOSED SYSTEM IS THE LACK OF MANPOWER TO
ACCOMMODATE ALL ENROLLEES.
 BACKGROUND OF THE STUDY
AS TECHNOLOGY CONTINUES TO ADVANCE, COMPUTERS BECOME CLOSER TO
EVERYDAY LIFE. COMPUTERS ARE ALREADY SEEN EVERYWHERE AT WORK, AT SCHOOL, AND AT
HOME. DAILY ACTIVITIES EITHER INVOLVE THE USE OF OR DEPEND ON INFORMATION FROM A
COMPUTER. THIS MAYBE BECAUSE COMPUTERS ARE USED IN ALMOST EVERY FIELD AND
PROFESSION LIKE EDUCATION AND OFFICE WORKS TO PERFORM LARGE NUMBER OF
COMPUTER RELATED WORK. COMPUTERIZATION IS A CONTROL SYSTEM THAT MANAGES
PROCESSES IN INDUSTRIAL WORKPLACE. IT REDUCES HUMAN ERRORS AND PROCESSING TIME,
THUS IT CAN BOOST PRODUCTIVITY THAT RESULTS INTO HIGH QUALITY OF PRODUCT.
COMPUTERIZATION IS CONCERNED ABOUT INTERRELATING DIFFERENT BUT
INTERDEPENDENT TRANSACTIONS. THIS CAN RESULT IN A SYSTEM WITH WELL-INTEGRATED
PROCESSES THAT CAN PERFORM MUCH FASTER AND MORE ACCURATE THAN THE MANUAL
SYSTEM. IN THE FIELD OF EDUCATION, RESEARCHERS AND THEORISTS HAVE FOCUSED
INTENSIVELY IN RECENT YEARS ON EXAMINING THE CONCEPTS AND USE OF INFORMATION IN
TO ASSIST ADMINISTRATORS, TEACHERS, STUDENTS AND PARENTS.
 OBJECTIVE OF THE STUDY

GENERAL OBJECTIVE
THE PROPONENTS’ GOAL IS TO PROPOSE A SYSTEM THAT PROVIDES MORE EFFECTIVE
AND EFFICIENT WORKING ENVIRONMENT FOR BLESSED CHRISTIAN SCHOOL DE SANTA ROSA.
1. SPECIFIC OBJECTIVES
1.1 TO HAVE A BETTER SYSTEM THAT THE CLIENT AND THE BUSINESS
CAN RELY ON
1.2 TO LESSEN THE TIME IT TAKES TO WRITE THE STUDENTS’ INFORMATION
1.3 TO RECORD, UPDATE AND MONITOR THE INFORMATION OF STUDENTS
 SIGNIFICANT OF THE STUDY

• ADMINISTRATOR WILL BENEFIT FROM THIS STUDY BECAUSE THEY CAN MONITOR
THE INFORMATION, REQUIREMENTS AND SCHEDULE OF STUDENTS.
• PARENTS WILL BENEFIT FROM THIS STUDY BECAUSE THEY CAN EASILY DETERMINE
THE ITEMIZED AMOUNT OF THE ENROLLMENT FEES OF THEIR CHILDREN.
• STUDENTS WILL BENEFIT FROM THIS STUDY BECAUSE THEY CAN SAVE TIME IN
FILLING UP ENROLLMENT FORM. THEY CAN UPDATE THEIR INFORMATION WITH
NO TROUBLE OF WRITING AND FILLING UP FORMS
 SCOPE AND LIMITATION OF THE STUDY

SCOPE
THE PROJECT'S MAIN OBJECTIVE IS TO PROVIDE ENROLLMENT SYSTEM.
THE STUDY INCLUDES:
INFORMATION MANAGEMENT
ENROLLMENT SYSTEM
LIMITATIONS
THE STUDY WILL EXCLUDE THE PAYMENT AND BILLING STATEMENT OF THE
STUDENTS.
AND LIMITED ONLY FOR SAVING, UPDATING, AND DELETING STUDENTS’
INFORMATION.
 RESEARCH DESIGN
METHOD USED IN DEVELOPING THE SOFTWARE PRODUCT
THE PROPONENTS USED DIFFERENT RESEARCH DESIGN AND ANALYSIS TOOLS WHICH
ARE DESCRIPTIVE RESEARCH DESIGN, AND HISTORICAL RESEARCH DESIGN. THE PROPONENTS
ALSO USED THE DATA FLOW DIAGRAM AND ENTITY RELATIONSHIP DIAGRAM AS AN ANALYSIS
TOOL FOR DEBRIEFING PROBLEMS.
THE PROPONENTS CONDUCTED AN INTERVIEW WITH THE PRINCIPAL OF THE SCHOOL TO
GATHER IMPORTANT INFORMATION ABOUT THE CURRENT ENROLLMENT SYSTEM THEY HAVE
USING DESCRIPTIVE RESEARCH DEIGN. THE INFORMATION WILL BE USED BY THE PROPONENTS IN
SUPPORT FOR THE SAID PROPOSED SYSTEM.
THE PROPONENTS HAVE AN ON-SITE OBSERVATION, PARTICULARLY ON HOW THE
TEACHERS ASSIST THE STUDENTS WHILE THEY ARE FILLING UP THE REGISTRATION FORM FOR
ENROLLMENT USING THE HISTORICAL RESEARCH DESIGN.
METHOD USED IN EVALUATION THE SOFTWARE PRODUCT
THE PROPONENTS USED RAPID APPLICATION DEVELOPMENT METHOD IN
THE STUDY WHICH REFERS TO SPEEDY DEVELOPMENT AND DELIVERY OF BЕЅT
QUALITY RESULTS AT А RELАTIVЕLУ LOW INVESTMENT COST.
THE PROPOSED ENROLLMENT SYSTEM OF THE PROPONENTS IS A SYSTEM
THAT CAN PROVIDE EFFICIENCY TO THE STUDENTS AND TEACHERS BY RECORDING,
UPDATING AND RETRIEVING THE INFORMATION IN EVERY TRANSACTION AND
GENERATE AN EFFECTIVE AND RELIABLE SOURCE FOR STUDENTS’ INFORMATION. IT
ALSO PROVIDE SECURITY BY RESTRICTING THE ACCESS OF INFORMATION OF THE
STUDENTS WITH THE HELP OF STUDENT PASSWORD GIVEN BY THEM.
 SUMMARY
AFTER ALL THE RESEARCHES DONE IN THE STUDY, THE PROPONENTS REALIZED THAT THE CURRENT
SYSTEM OF BLESSED CHRISTIAN SCHOOL IS PRONE IN HUMAN ERROR SINCE EVERY TRANSACTION IS DONE
MANUALLY. RECORD KEEPING AND MONITORING GRADUALLY BECAME DIFFICULT TO HANDLE TO AN
ORGANIZATION. INACCURATE INFORMATION NEEDED BY THE STUDENTS ARE POSSIBLE CONSIDERING
SOME CIRCUMSTANCES LIKE MISPLACED THE RECORDS AND DATA OF THE STUDENTS.
PROPOSED ENROLLMENT SYSTEM FOR BLESSED CHRISTIAN SCHOOL IS PROPOSED TO BE
IMPLEMENTED AS AN ALTERNATIVE SYSTEM FOR THE EXISTING BLESSED CHRISTIAN SCHOOL MANUAL
ENROLLMENT SYSTEM TO IMPROVE THEIR ENROLLMENT AND REGISTRATION SYSTEM. THE PROPOSED
SYSTEM HAS FEATURES SUCH AS ENROLLMENT/ REGISTRATION PROCEDURES, SAVING AND UPDATING OF
THE INFORMATION OF STUDENTS, AND EASY ACCESS FOR THE INFORMATION THEY NEEDED.
THE PROPOSED SYSTEM IS DESIGNED TO DEVELOP THE ENROLLMENT SYSTEM OF THE SCHOOL. THE
SCHOOL CAN DEPEND ON THE SYSTEM TO HANDLE AND MINIMIZE THE PROBLEMS THEY ENCOUNTER IN
THEIR MANUAL SYSTEM SINCE PROPOSED SYSTEM CAN SAVE AND UPDATING OF THE INFORMATION OF
STUDENTS.
 CONCLUSION
IN ORDER TO OVERCOME THE PROBLEMS OF THE SCHOOL’S CURRENT SYSTEM, THE
PROPONENTS CONDUCTED A STUDY THAT THEY COME UP WITH A SYSTEM CONCERNING WITH
ELECTRONIC ENROLLMENT AND REGISTRATION OF THE STUDENTS. ONE OF THE ASPECTS OF THE
PROPOSED SYSTEM IS THAT IT CAN UPDATE THE DATA OR THE INFORMATION OF THE STUDENTS.
ALSO, THE CONFIDENTIAL INFORMATION CAN ONLY ACCESS BY THE AUTHORIZED PERSONS OF
THE SCHOOL.
IN ACHIEVING THE GROUP’S OBJECTIVE OF HAVING A SYSTEM THAT CAN HELP SOLVED THE
PROBLEM REGARDING TO ENROLLMENT SYSTEM OF THE SCHOOL, THE GROUP GIVES THEIR FULL
EFFORT. HAVING DIFFERENT SYSTEM TEST ASSURES THAT THE PROPOSED SYSTEM WILL MEET THE
TERMS WITH THE NEEDS OF THE END–USERS ESPECIALLY TO THE SCHOOL. IT IS USER-FRIENDLY
BASED AND MORE THAN THAT IT COMES UP WITH PLEASANT DESIGN. THE PROPOSED SYSTEM
WILL GIVE BENEFIT TO THE ADMINISTRATOR, PARENTS AND STUDENTS IN TERMS OF BETTER
SERVICE WHEN IT COMES TO STORING AND SAVING INFORMATION AND DATA OF STUDENTS.
 RECOMMENDATION

AS THE PROPONENTS GO MORE ON THE STUDY, THEY RECOMMEND THAT BLESSED

CHRISTIAN SCHOOL SHOULD HAVE A COMPUTERIZED ENROLLMENT SYSTEM TO LESSEN OR
AVOID THE PROBLEMS THEY ENCOUNTER USING THEIR MANUAL SYSTEM.
THE PROPOSED SYSTEM WILL MAKE THE ENROLLMENT AND REGISTRATION PROCEDURES
EASIER AND FASTER AS WELL AS THE STORING OF THE INFORMATION. IT WILL ALSO 14
PRODUCE REGISTRATION CARD FOR THE STUDENTS. IT WILL MINIMIZE THE WORK OF
REGISTRAR AND THE ADMINISTRATOR AS WELL AS THE STUDENTS.