EXCEL 2007

Chapter 1 Microsoft Excel 2007 – Level 1

Chapter 1

PREPARING AN
EXCEL WORKBOOK
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EXCEL 2007
Chapter 1 Performance Objectives

• Identify the various elements of an

Excel workbook
• Create, save, and print a workbook
• Enter data in a workbook
• Edit data in a workbook
• Insert a formula using the Sum button
• Apply predesigned formatting to cells
in a workbook
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• Use the Help feature
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EXCEL 2007
Chapter 1 Opening Microsoft Excel

Point to
Click Start Microsoft Office
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Point to
D All Programs Click Microsoft Office
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EXCEL 2007
Chapter 1 Elements of an Excel Workbook
Quick Access Tabs Title Bar
Toolbar Ribbon
Office
button

Name
box
Formula bar
Vertical
Active scroll bar
cell

Worksheet
area Cell pointer
Horizontal
scroll bar

Status
bar
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Worksheet
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EXCEL 2007
Chapter 1 Elements of a Worksheet Area
Name
Formula bar
box

Select all
button
Fill handle (+)
Active cell Column header

Row
header Cell pointer

Gridlines

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EXCEL 2007
Chapter 1 Opening a Workbook
Click Open in the Quick Access toolbar

OR Click Office

then New
or Ctrl + N

OR
Open
or Ctrl + O

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EXCEL 2007
Chapter 1 Entering Data in a Cell…

Cell reference in Name Box changes

Click or arrow
to cell to make
it active ,
then Enter data

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Chapter 1 Entering Data in a Cell…/2

Text being entered also

appears in Formula bar

Entered text

Notice Ready changes

to Enter as soon as you
begin entering text
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Chapter 1 Entering Data into a Cell…/3

A long text entry

overlaps the next
cell to the right

Notice full number

still appears in
Formula bar

Long number entries

may appear as
number symbols if
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the column
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is not wide enough
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EXCEL 2007
Chapter 1 Keyboard Navigation
To make this cell active Press
Cell below current cell Enter
Cell above current cell Shift +Enter
Next cell Tab
Previous cell Shift + Tab
Cell at beginning of row Home
Up, Down, Left, or
Next cell in the direction of the arrow
Right Arrow keys
Last cell in worksheet Ctrl + End
First cell in worksheet Ctrl + Home
Cell in next window Page Down

Cell in previous window Page Up

Cell in window to right Alt + Page Down

BACK NEXT EN Cell in window to left Alt + Page Up
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EXCEL 2007
Chapter 1 Changing the Active Cell with the Mouse

Position cell
pointer on
desired cell and
click, then enter
data

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EXCEL 2007
Chapter 1 Changing the Active Cell Using Tab

Tab moves
insertion
point to Tab Shift +Tab
next cell

Shift + tab moves

insertion point to
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EXCEL 2007
Chapter 1 Changing the Active Cell - GoTo Feature

Click Find & Select,

Click Home Tab
Then Go to

Type cell address

in the Reference
box and click OK
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EXCEL 2007
Chapter 1 Saving a Workbook
Click Save in the Quick Access toolbar

OR
Click the
Office button

then Save
(or Ctrl + S)

OR

Save As

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Chapter 1 Saving a Workbook …/2
Enter location for saving the file

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Note or change
Enter file name Click Save
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EXCEL 2007
Chapter 1 Naming a Workbook (File)
• Up to 255 characters including
– drive letter
– folder names
– spaces
• Excluded special characters include
forward slash (/) question mark (?)
backslash (\) quotation mark (“)
greater than sign (>) colon (:)
less than sign (<) semicolon (;)
asterisk (*) pipe symbol (|)
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EXCEL 2007
Chapter 1 Editing Data in a Cell
Click cell to make it active:
start typing to replace
all existing data
OR
Enter EDIT MODE:
Make changes in Formula bar
OR
to edit directly within the cell:
Press F2 key or double-click cell

Backspace key Delete key

deletes character left deletes character right
of the insertion point of the insertion point

When cell editing is complete, to leave Edit mode:

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D click on another cell, press Enter, Tab, Shift + Tab key or
click Enter button on the Formula bar.
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EXCEL 2007
Chapter 1 Printing a Workbook
Click the Print button in
the Quick Access toolbar
OR
Click the
Office button

then Print

or
Ctrl + P
Sends directly to
the printer

Opens Print dialog box

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EXCEL 2007
Chapter 1 Closing a Workbook
Click the
Office button

OR
Click
(upper right of
then Close window)

OR

Ctrl + F4
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EXCEL 2007
Chapter 1 Exiting Excel
Click Office button

Click Exit
Excel

OR Click
(top X in upper
right of window)
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EXCEL 2007
Chapter 1 Using Automatic Entering Features

AutoComplete
Automatically inserts data
that begins the same as a
previous cell
Press Enter to accept
or continue typing

AutoCorrect
Automatically corrects many
common typing errors
e.g. teh changes to the
To view options, click Office,
Excel Options, Proofing,
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Chapter 1 Using Automatic Entering Features…/2

AutoFill Fill a range of cells with the same

data or with a series

ScreenTip displays
drag fill handle (+) ending data
to consecutive cells

select two cells

to determine
start and increment

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D Hold down Ctrl while dragging the fill handle
if you do not want a series to increment.
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EXCEL 2007
Chapter 1 Using the Sum Button

Use the Sum (Σ) button to Add Numbers

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Click in desired cell, click Sum button,
D verify or set range and press Enter
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EXCEL 2007
Chapter 1 Using the Sum Button

Use the Sum drop-down arrow

to Average Numbers

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Click in desired cell, click Sum button arrow,
D then Average, verify or set range and press Enter
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EXCEL 2007
Chapter 1 Copying Formulas

Use the Fill Handle to Copy a Formula

with relative cell reference

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Using fill handle (+), drag through cells
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that should have the formula
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EXCEL 2007
Chapter 1 Selecting Cells

Select All Select Using the mouse

cells column

Select
row

nonadjacent cells
Hold Ctrl key as you select
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D adjacent cells
drag with mouse
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EXCEL 2007
Chapter 1 Selecting Cells…/2

Using the keyboard

To select Press
Cells in direction of arrow key Shift + arrow key

To beginning of row Shift + Home

To beginning of worksheet Shift + Ctrl + Home

To last cell in worksheet containing data Shift + Ctrl + End

An entire column Ctrl + spacebar

An entire row Shift + spacebar

An entire worksheet Ctrl + A or Ctrl +Shift + spacebar

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EXCEL 2007
Chapter 1 Selecting Data within Cells

Data within cells

Double-click cell and

drag with mouse or use
Shift + arrow key

Can also press F8 to turn

on Extend Selection mode

After selecting data,

press F8 to turn off
Extend Selection mode
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EXCEL 2007
Chapter 1 Formatting with Predesigned Styles

Table Styles: select cells first

Click the Home Tab,

then Format As Table

Choose a
style
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EXCEL 2007
Chapter 1 Formatting with Predesigned Styles

Cell Styles: select cells first

Click Home
Tab, then
Cell Styles
Choose
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a style
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EXCEL 2007
Chapter 1 Using the Help Feature
To access help, Click Excel Help button
OR press the F1 key

Type your
question or
topic in the
Search box
OR
Click topic

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EXCEL 2007
Chapter 1 Features Summary
How do you close a workbook?

Click the
Office button

Then Close

OR
Click
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EXCEL 2007
Chapter 1 Features Summary
How do you exit Excel?
Click Office button, then Exit Excel

OR Click Close
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button
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EXCEL 2007
Chapter 1 Features Summary
How do you display the Go To dialog box?

Click Home tab Click Find and Select,

Then Go To

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EXCEL 2007
Chapter 1 Features Summary
How do you open the Help window?

To access help, Click Excel Help button

OR

Press the F1 key

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EXCEL 2007
Chapter 1 Features Summary
How do you open a workbook?

Click the
Office button

Then Open

OR Ctrl + O

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EXCEL 2007
Chapter 1 Features Summary
How do you print a workbook?
Click the Print button in
the Quick Access toolbar
OR
Click the
Office button

then Print

OR
Ctrl + P

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EXCEL 2007
Chapter 1 Features Summary
How do you save a workbook?
Click Save in the Quick Access toolbar

OR Click the
Office button

Then Save
Or Save as

OR
BACK NEXT EN Ctrl + S
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EXCEL 2007
Chapter 1 Features Summary
How do you display Format As Table gallery?

Click the Home Tab,

then Format as Table

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EXCEL 2007
Chapter 1 Features Summary
How do you display the Cell Styles gallery?

Click Home
Tab, then
Cell Styles

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EXCEL 2007
Chapter 1 Features Summary
How do you display the Sum button drop
down list?

BACK NEXT EN Click Home, then the

Sum button arrow
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EXCEL 2007
Chapter 1 Coming Next

Chapter 2

INSERTING FORMULAS
IN A WORKSHEET
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