In Response to “Request for

Proposal for Programme

Management Services to JSRRDA in
project development, monitoring &
implementation support for
implementation of Rural Road
Projects in Jharkhand

Technical Presentation to the

evaluation committee JSRRDA on
Approach & Methodology; Work
Plan; Organisation & Staffing

Presented by :

India’s Leading Integrated Infrastructure

Services Group
Background
 Jharkhand State Rural Development Authority
(JSRRDA) the nodal agency for rural roads
development, under the Rural Development
Department (Govt. of Jharkhand), wishes to
engage a Programme Management consultant to
assist in implementation of Rural Roads Projects
under PMGSY, RIDF and other schemes.
 The State’s target of 3000 km of road construction Blocks
during PMGSY 2016-17, accounted for 6.15% of 259
Panchayats
total national target and the proposed
4423
consultancy shall cover approx. 4000 nos. of road
works covering all 24 districts of the state.
 JSRRDA is striving forward to achieve the objective
of PMGSY by March 2019, and hence requires
assistance on improving the efficiency & quality of
implementation while building institutional Districts, Blocks & Panchayats – Jharkhand
Source – www.jhakarkhand.gov.in
capability for realisation of its mission
Introducing Feedback Infra
26 years of ‘Making Infrastructure Happen’

1109

8,450
Engineers from IITs and
27
64 NITs
99 2445
MBAs from IIMs
152 Planners from SPA and
CEPT
276

210

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Design and Planning Humanities and Social Science
Finance and Accounts Science
Architecture Others
Introducing Feedback Infra
Feedback Infra Group
Promoters
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Introducing Feedback Infra
What We Do?

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Maintenance
Logistics Power Distribution Institutional
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Improvement Improvement
Waterways Regulatory Urban Infrastructure

Concept to Commissioning to Operations

Introducing Feedback Infra
Introducing Feedback Infra
Infrastructure Policy
Regulatory Assessment
Regional Development Policy
Enabling regulations, provisions,
legislations
POLICY
CONCEPTUALIZATIO
N & FORMULATION
Monitoring & evaluation
framework for various agencies Institutional Development
Impact assessment, Market Assessment/ role definition for
Implementation Monitoring & Govt. agencies
CONTINUOUS INSTITUTIONAL
evaluation of Govt. schemes MONITORING & STRUCTURES/ Business Planning
Rehabilitation and Resettlement EVALUATION RESTRUCTUTING Organisation restructuring

PROJECT
FINANCING NEEDS
Funding requirement for implementing IMPLEMENTATION & SOURCE TIE-UPS Due diligence and Financial viability
MODELS assessment
agency
Institutional funds for financing Project Structuring
development Drafting Transaction Documents
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Introducing Feedback Infra
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1 connections for electricity
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Refurbishment of Heritage

Technolo Data
1
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to all neighbouring countries
1 Building (Acknowledged by
UNESCO) Doon School

App- based Management

Systems
gies Analytics

Deep & Enduring Relations

1
O&M for Power plants in
Indonesia & Syria
1 of electricity distribution
network Bihar State

Concept to Commissioning
Retail
Consu
mers
Clients
Local
Administr
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State
Authoriti
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1
Metro Rail PPP - Delhi Metro
Airport Express Line
1 to Operations - Badarpur
Faridabad Toll Road

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Smart Cities Conceptualization
- ULB’s
1 Community led total
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Introducing Feedback Infra
Feedback Highways OMT

Tolling
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Increasing
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Urban
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ezeeway manages More than 250,000 vehicles 2,800+ experienced

6,200 lane kms. cross our tolls everyday professionals 12
Introducing Feedback Infra
Feedback Power O&M
Coal & Ash Handling Pre Commissioning Services

• Performance, reliability test as

per ASME standards
• Punch list & supervision
• Documentation for O&M

Boiler, Turbine &

Operations & Maintenance
Generator Mgmt.

• Guaranteed performance
• Flexible scope of work
• Managing consumables

Complete Power Plant

Performance Improvement
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• Review & optimization

• Monitoring
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Completed projects Ongoing projects

11,500+ MW of power plants under O&M

13
Introducing Feedback Infra
Feedback Energy Distribution Co.
Consumer Metering, Billing
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VALUE - ADD
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15
Our understanding – Objectives
 Deriving from our understanding of the Terms of Reference (ToR) and our past experience on similar
assignments, we are perfectly aligned to JSRRDA’s need of programme implementation support covering
- management, monitoring, governance & capacity development for realisation of the mission objectives.
JSRRSA will need expertise at institutional and scheme level to achieve desired results from its on-going
efforts. The consultancy shall primarily focus on assisting JSRRDA on following areas under the two level
Scheme Level (PMGSY/RIDF/Others) Institution – JSRRDA
• Project Identification & Prioritisation based on laid • Institutional & operational policies review, design &
guidelines implementation,
• Project development, procurement & quality • module wise implementation and governance
assurance framework development,
• Project Management & Governance • capacity enhancement

 Considering the complexity, the assignment will require consultant’s expertise in road development
covering - project lifecycle management, research & due-diligence, stake-holder and interface
management, institutional design and process engineering, governance and risk management.
Leveraging our relevant and deep domain experience with unmatched demonstrated expertise of 26
years in making infrastructure happen, we propose our tailored and mission critical approach for the
assignment
Approach & Methodology
 Ministry of Rural development, Govt. of India (GoI) has issued guidelines for project identification,
appraisal and approval under the PMGSY scheme which needs to be adhered by JSRRDA
PIU to prepare proposal and forward it to District
Panchayat
Post Approval, PIU to put up proposal to JSRRDA
SLSC to approve in-principle and recommend PIU for
DPR preparation based on Rural Road Manual
PIU to attain sanctions for prepared DPR from JSRRDA
and SLSC for procurement
E-tendering of works
• Identification of Growth centres, Rural Hubs and marking alignment of
MRs, TRs, and MDRs for proposed rural road network development
• Undertaking PCI surveys and cal. of Unit Value of identified road link
• Updating CUCLP and PCI survey findings on the OMMAS
• Based on CUCLP, PIU to coordinate with MP/MLA of the respective
district and normalise road development prioritisation
• Updated proposal to be approved by District Panchayats and put up for
technical and financial sanctions to JSRRDA
• JSRRDA post appraisal of the proposal based on respective scheme
extant guidelines to seek approvals from SLSC
• Post approvals, PIUs to undertake DPRs preparation – traffic surveys,
technical surveys etc and submit DPRs to JSRRDA
• JSRRDA post appraisal of the proposal based on respective scheme
extant guidelines to seek approvals from SLSC
• Post approvals, PIUs to undertake DPR(s) preparation – traffic surveys,
technical surveys etc and submit DPR(s) to JSRRDA and received
approvals for procurement
Our deep understanding of the Rural Road development
policy framework and technical requirement will enable us
to delivery value beyond scope to JSRRDA
Approach & Methodology
 Based on our understanding of the objective, we propose a two module delivery approach for the
consultancy.

Module 1 - Program management support for

Module 2- Capacity Development of JSRRDA
Rural Roads works undertaken by JSRRDA

Continuous support to JSSRDA through our engagement • Familiarisation with JSRRDA policies, vision, mission
office at Ranchi on projects under various schemes on and objectives; along with extant guidelines of central
• project identification and preparation based on agencies
PMGSY or other scheme guidelines • Review of Institutional design of JSRRDA and
• proposal vetting and preparation (assistance on capability assessment
CUCPL, revisions on Core Network Plans and DRRP • Performance assessment & benchmarking
etc) • Gap analysis and re-engineering
• stakeholder and interface management (Central • Transformation support
agencies, State level stakeholder departments,
District Panchayats, PIUs etc.)
• Scheme Management, Monitoring and Quality
assurance (construction, maintenance & process),
including establishing MIS systems and updating of
OMMAS
Approach & Methodology
Module - 1
 We understand JSRRDA with PMGSY–II and other schemes envisages consolidation of State’s existing Rural
Road Network by upgradation of selected TRs and MLRs to improve its overall efficiency as a provider of
transportation services for people, goods and services. (selection based on economic potential and road’s
role in facilitating the growth of rural market centers and rural hubs).
 We propose to undertake the following activities under the JSRRDA laid requirement of continuous
support in the ToR proposed tasks Project Planning
• Identification & Selection of - Growth
Centres & Rural Hubs with connection
alignment

Proposed Activities for task

Support & Monitoring of
Progress in Meeting
• Updating newly developed roads and
Project Planning Contract Management identification of TRs, MLRs, and LRs
Disbursement Linked
Indicators generating a revised Block wise road
network system plan and DRRPS
Parameter Category Weight
Environmental

completion
POPULATION (as per 2011 Census) 50
Project Preparation Processes and Monitoring & Evaluation EDUCATIONAL FACILITIES 10
Safeguards MEDICAL FACILITIES 7
VETERINARY FACILITIES 3
TRANSPORT AND COMMUNICATION
Social - Processes and International Best INFRASTRUCTURE 15
Procurement
Safeguards Practices on rural roads MARKET FACILITIES (Cumulative
Score) 12
ADMINISTRATIVE CENTRES 3
Prescribed System of Identification
Approach & Methodology
Module - 1

Project Preparation Environment & Social -

• Assisting JSRRDA in establishing processes, and evaluation methodology Processes & Safeguard
for identification of priority road, based on • While preparation of DPR(s) and appraisal
• Growth Centre’s Rank (among rural growth centers) by JSRRDA on identified roads to be taken
• Condition of the road in terms of Pavement Condition Index (PCI) up under various schemes, the consultant
survey subject to requisite maintenance funds invested during last 3 shall leverage its deep domain
years on the road. understanding of regulatory and policy
• Assisting in identifying compatibility to norms and guidelines for qualifying framework for Environment and Social
roads - Utility Value (UV), specification and geometry of project road with impact assessment. Deriving from our past
higher connecting road. Consultant shall assist in benchmarking technical experience on conducting complex studies
due-diligence and recommend best practices for technical evaluations of environment and socially sensitive
under project preparatory stages. projects, we shall assist the authority in
• Assisting in establishing the system and criteria of Identifying requirement establishing robust procedures and systems
of re-classification into MDRs etc in line with central guidelines for in dentification and resolution of
• Review methodology and establishing design procedures, standards and Environment and Social risks / issues in line
guidelines as per rural road development manual prescribed under PMGSY with State and Central extant guidelines for
• Identification of projects and activities to create synergy with PMGSY and rural road development
RIDF etc projects
• Assistance to JSRDDA identification for financial close and alternative road
development models, and implementation support for pilots
Approach & Methodology
Procurement
• Assist the authority in setting up Evaluation of project risks, contractor,
lender/financing source, and execution capacity and capability of
contractors to recommend optimal development model
• Assisting in identifying compatibility to norms and guidelines for
qualifying roads - Utility Value (UV), specification and geometry of
project road with higher connecting road etc.
• Consultant shall assist in benchmarking technical due-diligence and
recommend best practices for technical evaluations under project
preparatory stages.
• Assisting in establishing the system and criteria of Identifying
requirement of re-classification into MDRs etc in line with central
guidelines
• Review methodology and establishing design procedures, standards
and guidelines as per rural road development manual prescribed under
PMGSY
• Identification of projects and activities to create synergy with PMGSY
and RIDF etc projects
• Assistance to JSRDDA to achieve financial close and recommend
alternative road development models,
• Implementation support for pilots based on alternative funding models
Module - 1
Contract Management
• We understand, a robust contract
management framework is essential to ensure
smooth and timely completion of projects as
per the guidelines of various schemes for rural
road development. Our unmatched expertise
and unparalleled success stories of complex
PPP and EPC transaction advisory, Claim
& Contract management support to
Authorities similar to JSRRDA .
• We shall assist JSRRDA in reviewing existing
model contracts under use to identify risks of
claims, provisions to impose penalties in case
of contractor defaults and contract efficiency
in compliance to legal and scheme specific
requirements.
• We shall also assist the Authority in improving
standardisation of contractual framework,
contractual communication procedures, claim
and dispute resolution frameworks to improve
operational efficiency of JSRRDA and its PIUs
Approach & Methodology
Module - 1
Procurement
• Assist the authority in setting up Evaluation of project risks, contractor, lender/financing source, and
execution capacity and capability of contractors to recommend optimal development model
• Assisting in identifying compatibility to norms and guidelines for qualifying roads - Utility Value (UV),
specification and geometry of project road with higher connecting road etc.
• Consultant shall assist in benchmarking technical due-diligence and recommend best practices for
technical evaluations under project preparatory stages.
• Assisting in establishing the system and criteria of Identifying requirement of re-classification into MDRs
etc in line with central guidelines
• Review methodology and establishing design procedures, standards and guidelines as per rural road
development manual prescribed under PMGSY
• Identification of projects and activities to create synergy with PMGSY and RIDF etc projects
• Assistance to JSRDDA to achieve financial close and recommend alternative road development models,
• Implementation support for pilots based on alternative funding models
Approach & Methodology
Module - 1
Monitoring & Evaluation
• We are a leading and one of the largest service providers of Project/Programme Monitoring and
management services in Indian road sector. Our integrated expertise from inception to project
structuring to execution and OMT provides us with our unique value proposition. We propose to assist
the authority in monitoring all phases of programme management from identification of roads to
monitoring of maintenance work on completed projects.
• We shall assist the authority in strengthening MIS frameworks and identify implementation hold points/
gaps in implementation of OMMAS.
• Assist JSRRDA, in monitoring and analysis of programme expenditures / incurred cost, cash flow
management and verification of payments made under various contracts under the road development
programme.
• Our experts shall identify and establish key performance indicators (KPIS) for project progress (financial
and physical), scheme performance indicators like Disbursement targets and assist in on-going and
continual monitoring against the KPIs
Approach & Methodology
Module - 2
 To achieve a smooth and effective transition of JSRRDA organisation restructuring and capacity enhancement, we propose a
tailored capability enhancement approach - On intimation of award, we propose to engage with JSRDDA through interviews
and discussions with personnel to understand as-in work-flow and organisation design of JSRRDA, PMU/PIUs in the
state/district/block levels. In parallel we shall undertake review and due diligence of existing work flows, DPRs, JDs, and KPIs
Support & Monitoring
of Progress in Review of as-is work Identification of
Project Planning Contract Management Meeting Risk Matrix for
Disbursement Linked
flow, technical
Indicators designs, procedures, JSRRDA at
Environmental existing reports , scheme
Monitoring & deliverables and implementation
Project Preparation Processes and
Evaluation
Safeguards quality assurance & Institutional
Procurement
Social - Processes and Trainings, Learning & plan / methodology levels
Safeguards Development

After receiving approval on OTP, the consultant

Report on Operational efficiency, System & Process gaps,
shall assess the needs of functional and
Organisation design gaps, Capability / Skill gaps and
technical training requirement for
associated Risks with impact analysis and recommendation of
implementation of OTP. The consultant shall
corrective strategy “Organisation Transformation Plan (OTP)”
hand-hold the re-designed JSRRDA and monitor
capacity enhancement
Approach & Methodology Module - 2

The review will focus at multiple levels of JSRDDA’s organisation and shall aim on identifying existing performance on
broad factors. The inputs of the review will lead into finalising the existing performance score-card of JSRRDA

• Understanding task
Organizatio based experience of
nal & the Authority and its Efficiency Capacity
Effectiven
Individual staff in handling of Systems (Experienc
ess of
know-how similar assignments & e & Skill-
Design
and efficiency Processes set)

Problem
Solving / • Mapping existing skill Design & Person
JSRDDA

Task set with industry Efficiency nel

Department Function Task Handling benchmarks
skill-set

Organization's
• Reviewing inter-
Accountabil
ity (existing
relationship and (JSRRDA) Score Card
alignment of
Roles &
departmental,
Responsibil
functional and team
ities)
level responsibilities
Approach & Methodology Module - 2

Function / Department
Step 1: Risk Step 2: Risk Analysis Result Contingency / Process wise Risk
Risk Risk Identification Estimate
Identification Assessment
• Definition of profile, and Risk
• Identification of all distributions • Required
risks affecting the contingencies for
distribution on Most
• Estimation of
department/functi probabilities different Likely, Likely, Un-Likely
on/task objectives • Estimation of confidence levels scenarios of
• Risk workshops, impacts
interviews, review
materialisation with
Risk Risk meetings and analysis (High,
Allocation Mitigation lessons learnt Medium and Low) of
• Risks are recorded
in the risk register its impact on
objectives
 Approach & Methodology Module - 2
• Reporting Relationships,
Levels and Span of Control
• Roles &
Structure Responsibilities at all
• Authority Levels and levels (clear KPIs &
Accountability Benchmarks) Minimum CEO

Roles &
requirements as
Decision Rights per PMGSY – II
Responsibilities
guidelines, Govt. Addl. CEO (Full
CGM Engineering
time/incase CEO
Key parameters of design for of India is not full time)
/ Chief Engineer

an effective project
organisation Financial
Maintenance State Quality
IT Nodal Controller
Management Co-Ordinator
Systems & Officer (CGM,
& Road Safety (SQC)
Job Design Finance)
Processes

• Defining how • Qualification,

functions/teams interact Measures & Experience or skill
and work together Rewards requirement and
key Responsibilities
• Performance Management at
individual, function / department levels
Approach & Methodology Module - 2

Organisation Transformation Stages

KPI based
capability
Organization enhancement
wise monitoring
Deployment of implementation (benefit
OTP at pilot and realization)
Identification of transformation
• Pilot efficiency
Pilot as per OTP
mapping and
OTP Finalization transformation identification of
function / key learnings
• Based on
department • Incorporation
review of as-is
and OTP, of learnings
identification of into OTP and
training needs re-deployment
and batch sizes at Pilot
at different • Identification of
levels process and
skill champions
Organisation & Staffing
A unique value proposition – integrated capabilities

Excellence in
• Deep experience in concept to commissioning
Technical in infrastructure brings unmatched insights
Analysis, Design into strategic, operational and management
& Engineering considerations while project preparation

• Our expertise in technical analysis, design and

engineering over and above our expertise in
transaction advisory presents a value beyond
Best in class Exhaustive competition.
experts and insights on • Our strong existing association with the State’s
back-stopping infrastructure mission means no learning curve. Value from
staff lifecycle day zero !
Organisation & Staffing
Key Expert Name Deployment Man Months

Team Leader Uday Narayan Thakur 24 months

Assistant Team Leader cum

Prem Prakash 24 months
Highway/Road Engineer
Procurement & Contract
Rudradeo Kumar 24 months
Specialist
Social Safeguard & Land Acquisition
Piyush Kumar Upadhyay 24 months
Expert
Environmental Safe guard Specialist Bikramjit Choudhury 24 months

IT Specialist Deepak Dutta 24 months

Support Personnel Name Deployment Man Months

Multi Tasking-1 Nishar Shafi Ahmad 24 months

Multi Tasking-2 Ansar Ahmad

24 months
Work Plan

Module - 1
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
Team Leader Deployment for 24 months
Assistant Team Deployment for 24 months
Leader cum
Highway/Road
Engineer
Procurement & Deployment for 24 months
Contract
Specialist
Social Safeguard & Deployment for 24 months
Land Acquisition
Expert
Environmental Safe Deployment for 24 months
guard Specialist
IT Specialist Deployment for 24 months

Support multi tasking personnel to be deployed for entire 24 months