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MANAGEMENT
Cure.fit L&D session
Session 1: 19th Sep 2018
Session 2: 28th Sep 2018
SESSION 1
19th Sep
WHAT’S
SUCCESSFUL PM?
SUCCESSFUL PROJECT MANAGEMENT
Achieves
Effective
Goal
Successful
Time
PM
Efficient Cost
Resource
HOW TO BE
EFFECTIVE?
WHAT’S
SUCCESSF
UL PM?
EFFECTIVE PROJECT
MANAGEMENT
1.
Manage
Oneself
Effective
PM
3.
2.
Manage
Manage
Stake-
Team
holders
MANAGE ONESELF - MANAGE YOUR
ENERGY, NOT TIME!
▪ Develop Rituals to build & renew energy
▪ The Body: Physical Energy
▪ Intermittent breaks, Sleep & cult.fit!
▪ The Emotions: Quality of Energy
▪ Deep breathing, Distancing you & your action, more appreciation
▪ Differentiating facts & story (perception)
▪ The Mind: Focus of Energy
▪ Avoid Distractions / multi-tasking
▪ Schedule time for long term initiatives
▪ The Spirit: Meaning & Purpose
▪ Do what you do best & enjoy the most!
▪ Work-Life Balance: Time for yourself, friends & family
▪ Living your core value!
MANAGE TEAM – GET THE BEST OUT OF
PEOPLE
▪ Be a Matchmaker - Right People for the Right Tasks
▪ Match people aspiration / strengths to project requirements
▪ Clear roles & responsibilities
▪ Build a great positive environment
▪ Team culture / bonding / collaboration
▪ Managing conflicts
▪ Constant motivation
▪ Handling failures
▪ Communication & Involvement
▪ Regular – both good & bad things
▪ Get them involved!
▪ Lead from the front
▪ Be a role model
▪ Debottleneck where required
MANAGE STAKEHOLDERS
7.
5. Quality 6. Resource 8. Risk
Communication
3. Determine Budget
4. Cost Control
▪ Cost & Value Variance
▪ To-complete performance index = (work remaining) /
(fund remaining)
5. Re-estimates
5. QUALITY MANAGEMENT
1. Plan Quality
▪ Benchmarks
▪ Cost-Benefit Analysis
▪ Cost of Quality
2. Manage Quality
▪ Checklist
▪ RCA
▪ Five Whys
▪ Fish bones
▪ Design for Excellence
3. Control Quality
▪ Statistical methods
6. RESOURCE MANAGEMENT
1. Plan Resources
▪ Physical & team resources
▪ Type of team – in-house / virtual / distributed
▪ Hierarchy / reporting structure
2. Estimate
3. Acquire
▪ Define the process of acquiring
4. Develop Team
5. Manage Team
▪ Performance, Feedback, Resolve conflicts, Manage changes
6. Control resources
7. COMMUNICATION
MANAGEMENT
1. Plan communication
▪ Needs / Requirements
▪ Communication model / methods
2. Manage Communications
▪ Verbal - In-person, Remote
▪ Written
▪ Meetings
3. Monitor Communication
▪ Customized based on audience
▪ Unaware, Resistant, Neutral, Supportive, Leading
8. RISK MANAGEMENT
1. Plan the Type of Risks
▪ Technical Risks
▪ Management Risks
▪ Commercial Risks
▪ External Risks
2. Identify Risks
3. Risk Analysis - Qualitative
▪ Risk Owners
▪ High Vs Low
4. Risk Analysis – Quantitative
▪ Probability Vs Impact
5. Plan Risk Response
▪ Avoid, Accept, Mitigate, Transfer, Escalate
6. Monitor Risks
9. PROCUREMENT
MANAGEMENT
1. Market Analysis
2. Vendor Analysis
3. Procurement Process – E.g. RFQ
4. Contracting
5. Vendor Performance Management