Word 2016 Module1

Creating Documents with Word 2016

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 Module Objectives

• Understand word processing software

• Explore the Word window
• Start a document
• Save a document
• Select text
• Format text using the Mini toolbar and the Ribbon
• Use a document template
• Navigate a document

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 Understand Word Processing Software (Slide 1 of 3)

• Aword processing program is software that allows you to enter, edit, and
format text andgraphics
• The files you create using Word are called documents

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 Understand Word Processing Software (Slide 2 of 3)

• Areport created using Word

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 Understand Word Processing Software (Slide 3 of 3)

• Plan a document before you create it

• The purpose of and audience for a document determine itsdesign
Explore the Word Window (Slide 1 of 7)

• The Word program window opens and displays a blank documentin

Print Layout view

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Explore the Word Window (Slide 2 of 7)

• The insertion point indicates where text appears whenyou type

• The mouse pointer changes shape depending on its location inthe
Word program window
• Each pointer is used for a different purpose
• AScreen Tip appears when you point to a button or element in the
Word program window

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Explore the Word Window (Slide 3 of 7)

• Quick Access toolbar contains frequently used commands andis

customizable
• The Ribbon Display Options button hides or shows the Ribbon and
tabs, the resizing buttons, and the program.
• The Ribbon contains tabs
• Tabs include buttons for commands related to editing and
formatting documents
• Commands are organized in groups
 Explore the Word Window (Slide 4 of 7)

• The Word program window

• Title bar displays the program and documentnames
• File tab provides access to Backstage view, which containscommands
related to managing and sharingdocuments:
- Create, open, save, and printa document
- Share adocument
-Access Word Options dialog box
• The Tell Me box is used to find a command or access the Word Help
system
• The Share button saves a document to the Cloud
 Ribbon Menu System

The current versions of Microsoft Word use what is referred to as the “ribbon menu” system.
The ribbon menus differ from the previous style menus in that the number of possible selections is far
smaller, and the menus are not dropdown menus. Rather, the menus are selectable menus that do not
disappear once you move your mouse to another part of the screen.
The “File” menu is the only remaining dropdown menu among the primary menus.
The menu tabs will allow you to navigate Microsoft Word features, and perform various functions.
The different menu tabs typically contain similar sets of features.
 “File” Menu

This menu will give you access to general options related to the Word file itself.
 “Home” Ribbon Menu

The “Home” menu contains general options such as font sizes, alignment, copy/paste.
The bulk of your time in the menu system will be spent in this menu.
The font size and style controls are located within this ribbon, as shown below. You may adjust these
settings by using the relevant dropdown menus.
 “Insert” Ribbon Menu

This menu allows you to insert a variety of non-text objects into your document. You can use it to add
tables, pictures, links, headers and footers, among other things.
 “Page Layout” Ribbon Menu

The “Page Layout” menu is where you will do the majority of your document formatting. You can use it to
set margins, page orientation, size, the number of text columns, borders, indentation and spacing.
 “References” Ribbon Menu

The “References” menu allows you to easily cite and reference sources that you may use while creating a
document.
 “Mailings” Ribbon Menu

The “Mailings” ribbon menu contains a number of features related to documents that will be created for the
purpose of being sent in the mail.
You can use these tools to print envelopes and labels, as well as personalizing individual letters in a large
mailing to the specific recipient using address and contact information.
Note that not all printers support these features, and you must have contacts available in your Microsoft
Outlook application in order to use the “Select from Outlook Contacts” feature.
 “Review” Ribbon Menu

The “Review” menu allows you to review your document for spelling and grammatical errors, insert
comments, track (and accept) changes made to your document during reviewing, and compare or combine
two documents.
 “View” Ribbon Menu

The “View” menu allows you to change how the document is viewed within Word.
The “Zoom” and the “Document Views” sections of this document are where you will spend the majority of
the time in this menu.
 Explore the Word Window (Slide 5 of 7)

• The Word program window (cont.)

• Document window displays the current document
• Rulers show margin, tab, and indent settings
• Scroll bars are used to display different parts of the document in the document
window
 Explore the Word Window (Slide 6 of 7)

• The Word program window (cont.)

• Status bar shows page information, the location of the insertion point, and the
on/off status of several Wordfeatures
• Status bar includes:
- View buttons
- Zoom level button and Zoom slider
 Explore the Word Window (Slide 7 of 7)

• Common mouse pointers in Word

Start a Document (Slide 1 of 2)

• Begin a new document by typing in a blank document inthe

document window
• Memo text in a documentwindow
 Start a Document (Slide 2 of 2)

• Automatic features that appear as you type in Word

 Save a Document (Slide 1 of 3)

• Tostore a document permanently, you must save it as a file

• When you save a file you give it a name, called a filename, and indicatethe
location to store the file
• Saving a file allows you to close the file and open it later for editing or
printing
 Save a Document (Slide 2 of 3)

• Save a file for the first time using the Save button on the QuickAccess
toolbar or the Save command on the File tab
• Assign a filename and a file location to a document using the Save Asdialog
box
 Save a Document (Slide 3 of 3)

• Save As dialog boxbuttons

 Select Text (Slide 1 of 2)

• Text selected in the memo

 Select Text (Slide 2 of 2)

• Methods for selectingtext

 Format Text Using the Mini Toolbar andthe Ribbon (Slide 1 of 2)

• Includes the most commonly used text and paragraphformatting

commands
• Mini toolbar
 Format Text Using the Mini Toolbar andthe Ribbon (Slide 2 of 2)

• Buttons on the Minitoolbar

 Use a Document Template(Slide 1 of 3)

• A template helps you create a formatted document quickly

• A template is a formatted document that contains placeholder text
• You replace the placeholder text with your own text and save the file with a new
filename
• Word includes templates for faxes, letters, reports, brochures, and other types of
documents
 Use a Document Template(Slide 2 of 3)

• New screen in Backstageview

 Use a Document Template(Slide 3 of 3)

• Using the Undo, Redo, and Repeatcommands

• Reverse the last action with the Undobutton
• Restore a change that you reversed with the Redobutton
• Repeat a change with the Repeat command on the Editmenu
 Navigate a Document (Slide 1 of 3)

• Word Zoom feature

• Enlarge document for a close-up view
• Reduce document for an overview of the layout
• Use tools in the Zoom group on theView tab
 Navigate a Document (Slide 2 of 3)

• Replacement text and the Zoomslider

 Navigate a Document (Slide 3 of 3)

• Using Word document views

• Print Layout view
• Read Mode view
• Web Layout view
• Outline view
• Draft view