File Explorer – Window Environment

Submitted By –
Ritik Bhadoria
BCA[2018-21] - C
How to Open Windows Explorer

1. Double-click the My Computer icon on

the desktop. OR
2. Right-click on the Start button.
3. Select Explore from the menu. OR
4. The keyboard offers very fast shortcuts for
launching all kinds of things, including File
Explorer. Just press Win + E and
watch File Explorer start immediately.
What is a file?

• A file is a piece of information which is

stored on a computer.
• A file can be something as basic as a
Microsoft Word Document to something as
intricate as a video.
File Name

 A file name is made up of two parts: (1)

the name of the document and (2) the
file extension.
 You may name a file anything you wish,
but you should probably name a file
something you are likely to remember
later.
 Use only letters and numbers in your file
names -- Special characters like "-", "/",
"&", must be avoided in the file name.
File Name

A. The second part of a file name is the

extension.
B. In the file text.doc, the word text is the
file name and the .doc is the extension.
C. A period(dot) always separates the two.
D. The extension identifies what kind of a
document you have
File Extensions

 Some examples of file extensions are:

 .txt : plain text
 .doc : Microsoft Word Document
 .htm or .html : Web document
 .gif , .jpg , .bmp : image
 .ppt : Power Point Presentation
 .exe : Executable
What is a folder?

1) A folder is basically a box or container in

which files are held.
2) Folders are used to group together
related files
3) Folders are somewhat like drawers in a
file cabinet.
4) On a computer, a folder is used to
contain all like files together, such as
music in one folder, documents in
another, and so on.
What is a sub folder?

 Sub folders are simply folders

which are placed within another
folder.
 In theory, sub folders are similar
to folders within folders in a filing
cabinet.
 The cabinet is the main folder
which holds all the folders, or
files, but each folder is a sub
folder and is responsible for
storing specific types of files.
 You can create sub folders within
sub folder
File Icons
A. Your computer represents files
with icons.
B. By looking at a file's icon, you
can tell at a glance what kind of
file it is.
C. Here are some common file
icons:
D. You can tell what kind of file an
icon represents by its
appearance
Arranging Files
A. There are various ways of
arranging files:
1. by name (alphabetically)
2. by size 3. by type
4. by the date modified.
Copy and move files and
folders

 Occasionally, you might want to

change where files are stored on
your computer. You might want to
move files to a different folder, for
example, or copy them to removable
media (such as CDs or memory
cards) to share with another person.
 Most people copy and move files
using a method called drag and
drop. Start by opening the folder
that contains the file or folder you
want to move. Then open the folder
where you want to move it to.
Position the folder windows on the
desktop so you can see the contents
of both of them.
 Next, drag the file or folder from the
first folder to the second folder.
That's all there is to it.
Copy a file or folder – 3
ways
1. Open Windows Explorer.
2. Click the file or folder you want
to copy.
3. Under File and Folder Tasks,
click Copy this file or Copy this
folder.
4. In Copy Items, select the drive or
folder you want to copy to, and
then click Copy.
5. You can also copy a file or folder
by right clicking on the file or
folder and choosing Copy.
6. You can copy a file or folder by
using the Main Menu and
choosing Edit, then Copy.
Copy a file or folder

 You can copy more than one file

or folder at a time.
 To select consecutive files or
folders, click the first item, press
and hold down SHIFT, and then
click the last item.
 To select nonconsecutive files or
folders, press and hold down
CTRL, and then click each item.
Delete a file or folder

A. Click the file or folder you want to

delete.
B. Under File and Folder Tasks, click
Delete this file or Delete this folder.
C. You can also delete files or folders
by right clicking the file or folder
and then clicking Delete.
D. To permanently delete a file, press
and hold down SHIFT and drag it to
the Recycle Bin. The item is
permanently deleted and cannot be
retrieved from the Recycle Bin.
E. You can also simply click on the file
to be deleted, then simply press the
Delete button on your keyboard.
 Save As and Save

A. There are two ways to save a file:

‘Save As’ and ‘Save’.
B. ‘Save As’ is used the first time a file
is being saved and allows the user to
dictate where the file is to be saved
and permits the user to give the file a
name.
C. ‘Save’, which is used after the file
has already been given a name and
location, is the method that the
program uses to apply changes to the
file.
D. Within most applications, both ‘Save’
and ‘Save As’ can be accessed by
clicking on the File button. 
Remember to click on Save often
while modifying a file. This way, in
case something happens (i.e. power
failure) there is less chance that any
changes you have made will be lost.
Shortcuts

 Shortcuts are a quick and easy

access links to actual programs,
files, or folders.
 A shortcut is “signpost” pointing
to a frequently used program.
Shortcuts are either placed on
the desktop or in a folder.
 Saves time in locating a program,
since one doesn’t have to search
for it with Windows Explorer or
from the Start Button.
Recycle Bin

 To delete or restore files in

the Recycle Bin: On the
desktop, double-click Recycle
Bin.
 Do one of the following: 
To restore an item, right-click
it, and then click Restore.
 To restore all of the items,
on the Edit menu, click Select
All, and then on the File
menu, click Restore.
 To delete an item, right-click
it, and then click Delete.
 To delete all of the items, on
the File menu, click Empty
Recycle Bin.