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LIKE THE

PARACHUTE
MIND
WORKS
ONLY WHEN
IT IS OPEN
AIM

• To understand the basics of works


services for effective planning &
execution of any works services
SCOPE
• Provisions & Procedures
• Classifications
• Original works & Repairs
• Financial powers
• Planning of Works Services
• Common Obsn in BOOs
• Hints & Tips
• Checklist for Monitoring Works
PROVISIONS & PROCEDURES

• DWP 1986(Revised by DWP-2007).


• RMES, 1968.
• Scales of Accn 1983.
• Scales of furniture for Defence Services
1989(Revised scales for Married Accn.,2006).
• Scales of Accn for Armed Forces Hospital 1982.
• Scales of Furniture for Armed Forces Hospital 2003.
• Various Policy Letters issued from time to time
• AFOs 399 – 409/76
CLASSIFICATION OF WORKS

• Original works

• Repairs
ORIGINAL WORKS

Minor Works Major Works


1 1

 2 Revenue Wks Capital Wks


2
Low budgeted works
15 15 Budgeted Wks
REPAIRS

• Petty repairs costing upto Rs 2500.

• Ordinary repairs < Rs 1.5 L

• Special Repairs “No Limit”


FINANCIAL POWERS OF THE CFA

Financial Limits (In Lakhs)


CFA Without IFA concurrence With IFA Concurrence
Authorised Special Authorised Special Works
Works Works Works
AOA 120 20 1500 75
AOC-in-C 75 7 500 50
SOA/SAASO Nil 300 30
STN CDRs :-
(i) AOC 15 0.5 - -
(ii) Gp Capt 5 0.5 - -
(iii) Wg Cdr & 5 0.5 - -
Below
MINISTRY OF DEFENCE

ADDL SECRETARY Above 15 to 25 Crores

DEFENCE
Above 25 to 40 Crores
SECRETARY

Above 40 to 100 Crores


DEFENCE MINISTER Above 100 Crores upto
200 crores in- consultation
with Finance Minister

ABOVE 200 CRORES - CCS APPROVAL


STAGES IN WORKS SERVICES

• SOC & RIC


• AON & Inclusion of work in AMWP/
LBWP as per cost
• On receipt of AMWP/LBWP BOOs to be
ordered
• Below 10L no BPs required
• Issue of Adm Approval
• Appropriation of funds/ release order
STAGES IN WORKS SERVICES

• Technical sanction by CEA


• Issue of tender & acceptance
• Execution of work & constituting PMG
• On completion of project HO/TO BOO
• Defect/deficiency noticed in HO/TO
BOO to be intimated to MES for
rectification
CAPITAL WORKS PLAN

 Prepared annually.
 To meet infrastructure development.
 To support op, maintenance & adm activities.
 Draft CWP prepared on inputs from units.
 Draft CWP to reach Air HQ by 31 dec.
 Requires approval of MoD.
PREREQUISITES FOR
PREPARATION OF CWP
 Works services required to sustain the existing
infrastructure.

 Works services required for infrastructural development to


meet op, maint & adm tasks.

 Works services required for modernisation and new


induction. (Unless catered for under special project code).

 Works services required to meet the increased load on


essential services.

 Works services for improvement to quality of life.

 Works services for meeting adm requirements/ facilities.


CHECK LIST FOR PLANNING

 Do not deviate from approved zonal/master plan


without approval from higher HQ.
 Plan and develop integrated external services
for the station. Keep in mind future requirements.
 Assess availability of land before planning of
works services.

 Analyse correct requirement of works services.


 Avoid delay in correct and timely completion of
BOO.
CHECK LIST FOR PLANNING
 Handover construction site to the engineers in
time.
Check and approve in accordance with the
approved/authorised all technical. Specialist
buildings to avoid delay during construction stage.

 Do not change the scope of work after issue of


adm approval.

 Do not change the site once decided.


 Do not order any changes directly to the
contractor.
COMMON OBSERVATIONS
 Large variation in cost projected in RIC and the
subsequent AEs.

 More often, the correct authorisation as


stipulated in the scales of accommodation is not
quoted.

 Rates are not correctly quoted as per SSR


(scheduled of standard rates) .
 furniture rates are not quoted as per AFRL (area
furniture rate list).
COMMON OBSERVATIONS(Cont’d)
 Totaling and carry forward errors in the AEs.

 Correct layout/sketch not attached with BPs.


Layout of existing and proposed electric system
not given in the case of external electrification.
 Requirement of centre for fire, explosives &
environment safety (CFEES) not met correctly and
in time.

 No justification for any special items projected.


COMMON OBSERVATIONS(Cont’d)

 Necessary certificate for special item (spl


wks) not found attached with BPs.

 Composition of BOO and seniority of


participants are not commensurate with the
cost of the project.
HINTS AND TIPS ON BOO

Undue delay for finalisation, leads to cost


escalation, delayed execution of works and
avoidable adverse comments from auditors.

Change in the scope of work after the


completion of proceedings.

Requirement of external services not spelt


out clearly.
HINTS AND TIPS ON BOO

Soc not attached with the proceedings.

Mismatch between descriptions given in the


BPs and the details worked out.

Errors while calculating the cost.


CHECK LIST
MONITORING OF WORKS
 A list of works services sanctioned under
various heads should be available with the
supervisory staff.

 Scope of works and PDC should be known.

 Liaise with the GE on progress of the works


and obtain the contract planning program.

 Monitor progress of work on ground, based


on the scope of work.
CHECK LIST (Cont’d)
MONITORING OF WORKS
 Following to be ensured during the
construction process :-
 orientation and general layout is as
per the approved site plan.
 There are no underground electrical,
water and communication lines.

 Materials used as per specifications.

 Proper setting up of doors and windows/


chaukats and openings.
CHECK LIST (Cont’d)
MONITORING OF WORKS

 Curing of walls/flooring and roof.

 Sloping of roofs and floors in


toilet/bathrooms is as per specification.

 Proper drainage outlets, guard bars and


grills should be properly fixed.

 All sanitary fittings/plumbing work is as per


approved quality sample.
CHECK LIST (Cont’d)
MONITORING OF WORKS
 Sewage pipes, manhole covers and other
fittings are of correct type, pattern and weight.

 Layout is correct and the gradient


provided for various pipe lines is correct so as
to provide self cleaning velocity.

 White wash and colour distemper


provided as per specification.

 Roads provisioned as per specifications.


CHECK LIST (Cont’d)
MONITORING OF WORKS

 Layout of road including portions of


culverts and drains are as per plan.

 Proper finish must be insisted upon from


the MES.

 Disposal of waste material to the specified


area/location to ensure proper site clearance.
There are no limits.

Limits
exist only
between
the two
ears