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HIERARCHY

STRUCTURE

IN A COMPANY
AKASH MOHAPATRA
VIJAY SURYA
STRUCTURE
CHAIRMAN
 WHO IS A CHAIRMAN ?
 A chairman is an executive elected by a company's board of directors that
is responsible for presiding over board or committee meetings.
The chairman ensures that the meetings run smoothly and remain orderly,
and works at achieving a consensus in board decisions.

 WHAT IS HIS ROLE ?


 The principal role of the Chairman of the Board is to manage and to
provide leadership to the Board of Directors of the Company.
The Chairman is accountable to the Board and acts as a direct liaison
between the Board and the management of the Company, through the
Chief Executive Officer (“CEO”).

 To take the lead in identifying and meeting the development needs of


individual directors and to address the development needs of the Board as
a whole with a view to enhancing its overall effectiveness as a team.
SKILLS AND QUALITIES REQUIRED
 He should have sufficient educational qualifications.
 He should know the general procedures, principles and rules of meeting and also
the limitations of the powers of the Chairman.
 He must be impartial and possess a sense of judgment.
 He must be patient, cool and not be provoked easily.
 He must be firm in enforcing the rules and his rulings.

 WHAT POWER DOES A CHAIRMAN HAVE ?


 He conducts the proceedings of the meeting according to rules and
regulations.
 He can suspend or adjourn a meeting in order to maintain order and decorum
even if some participants protest.
 He can give a ruling to settle any point of order. His ruling will always be
binding on all the members present at the meeting.
 He has the authority to decide the order of priority of speakers.
VICE-CHAIRMAN
 A member of a committee, board, group, etc., designated as immediately
subordinate to a chairman and serving as such in the latter's absence; a person
who acts for and assists a chairman.
 Most immediately, he has to select a new chairman and vice-chairman of the
joint chiefs, as well as a chief of naval operations.
ROLES OF THE VICE-CHAIRMAN
 Whenever necessary and at least once a year, he or she organizes a meeting
reserved exclusively for independent directors to allow them to discuss certain
issues outside full Board meetings; its logistics and costs are covered by the
Company.
 The Senior Director and Vice-Chairman also ensures that requests from
shareholders not represented on the Board of Directors are answered, makes him
or herself available to hear their comments and suggestions and, where possible,
answers their questions after consulting the Chairman.
 The Senior Director and Vice-Chairman is also responsible for supervising formal
assessments of the Board of Directors' operations and work and approving the
resulting report. He or she can interact with the Chairman and Chief Executive
Officer to establish the agenda of Board meetings.
 He or she approves the annual program of strategic topics that are to appear on
the agenda of Board meetings once this program has been submitted by the
Chairman and Chief Executive Officer. Lastly, he or she is in charge of handling
any conflicts of interest that may arise within the Board of Directors.
PRESIDENT
 WHO IS A PRESIDENT ?
 The President is a leader of an organization, company, community, club, trade
union, university or other group. In many organizations, it is the legally recognized
highest "titled" corporate officer.
 The relationship between the president and the Chief Executive Officer varies,
depending on the structure of the specific organization.

 WHAT IS THE ROLE OF A PRESIDENT ?


 Creating, communicating and implementing the
organization's vision, mission, and overall direction. Making sure that the
direction is communicated on a level that allows every employee to feel as
if they are part of something bigger than themselves and that their role is
strategically important to the organization.
 Leading, guiding, directing, and evaluating the work of other executive
leaders including senior vice presidents, vice presidents, and directors,
usually depending on the size of the organization.
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 With the participation of the executive team, meets regularly with senior company
leadership to make sure that decisions the organization needs are well-thought out
and timely. Uses this team to spread ideas and direction throughout the
organization until every employee understands their expected role and
responsibilities for contribution.
 Formulating and implementing the strategic plan that guides the direction of the
business. Using the input of employees at every level of the organization
to develop the strategic plan.
 Forming, staffing, guiding, leading and managing an organization sufficient to
accomplish the president's responsibilities and the strategic plan of the business.
 Evaluating the success of the organization. Using a set of strategically important
measures to determine the ongoing success - or lack thereof - that the
organization is experiencing. Using non-measurable aspects of the work
environment to gauge other aspects of business success.
 Maintaining awareness of both the external and internal competitive landscape,
opportunities for expansion, customers, markets, new industry developments and
standards, and so forth.
SENIOR EXCEUTIVE VICE-PRESIDENT
 WHO IS A VP ?
 The executive VP is the highest level vice president followed by senior vice
presidents, VP, assistant VP, and associate VP. All are management level positions
with responsibilities that vary from company to company. He or she may also serve
as the president's backup where designated.

 WHAT IS THE ROLE OF A VICE-PRESIDENT ?


 The responsibilities of a vice president can closely mirror those of a president as the
VP heads up a department, capacity or function, a portion of the organization.
 In cases where the vice president serves as the second in command to the
president with responsibilities over a total organization, the VP may lead particular
goals or hold leadership roles within all of the strategic goals of the organization.
 As an officer in an organization, the VP can sign contracts and speak for the
company so the title of VP is respected and comes with serious, official
responsibilities.
SKILLS REQUIRED
 Master's in Business Administration or Finance
 Extensive Experience With Management, Time Management
 Leadership, Ability to Motivate, Decision Making
 Written and Verbal Communication, Interpersonal Communication
 Problem Solving, Analytical Thinking
 Learn to maintain good external and internal relationship
 Manage project budgets to maintain high client satisfaction while meeting or
coming in below budget
 Find ways to save company money by improving/streamlining internal systems or
procedures
 Write strategic communication plans and campaign strategies that demonstrate
Spitfire’s creative approach, offer unique strategies tailored to the needs of the
client and provide enough detail that they can be implemented by client in the
event Spitfire is not contracted for implementation
EXECUTIVE DIRECTOR
 What is an Executive Director ?
 An executive director is the senior operating officer or manager of an organization or
corporation. Executive director titles (EDs) are frequently reserved for the heads of
non-profit organizations, and their duties are similar to a chief executive officer's
(CEO) duties of a for-profit company.

 WHAT IS HIS ROLE ?


 The executive director is responsible for the day-to-day management of the
organization, working with the Board of Directors, and operating within a budget. In
essence, the board grants the executive director the authority to run the organization.
 The role of the executive director is to design, develop and implement strategic plans
for the organization in a cost-effective and time-efficient manner.
 The executive director is accountable to the chairman of the board of directors and
reports to the board on a regular basis – quarterly, semiannually, or annually. The
board may offer suggestions and ideas about how to improve the organization, but
the executive director decides whether or not, and how, to implement these ideas.
 The executive director is a leadership role for an organization and often fulfills
a motivational role in addition to office-based work.
SKILLS REQUIRED
 Must hold a bachelors or master’s degree in management.
 Should have a minimum of 5-10years of management experience in their respective
field.
 Must possess excellent communication skills and public relations.
 Must have good written communication and ability to work under pressure.
 Should be an excellent team player and possess good knowledge in all recent
developments.
 Knowledge of leadership and management principles as they relate to non-profit/
voluntary organizations
 Knowledge of all federal and provincial legislation applicable to voluntary sector
organizations including: employment standards, human rights, occupational health
and safety, charities, taxation, CPP, EI, health coverage etc.
 Anticipate, understand, and respond to the needs of internal and external clients to
meet or exceed their expectations within the organizational parameters.
MANAGING DIRECTOR
 WHO IS A MD ?
 The Managing Director (MD) is the most senior role in any company. With ultimate
responsibility for the company’s performance the Managing Director will report in to the
Chairman and shareholders whilst leading a Board of Directors.

 WHAT IS ROLE ?
 Primarily the Managing Director will be responsible for implementing company
policy and any changes to it. As the aims of business are focussed towards
growth, profits and increasing shareholder return it is the responsibility of the MD to
ensure that the company strategy is geared towards this. It is also the role of the
Managing Director to convene a Board of Directors and manage any
communication between the Board and the Chairperson/Shareholders.
 On a secondary level there are a number of other responsibilities that the
Managing Director may have. The Managing Director will be responsible for
representing the company in public at events or with the press. They will be
responsible for leading, coaching and mentoring other board members and
supporting their professional development. The MD will work alongside other
board members to identify operational performance measures and will require an
understanding of finance related issues in order to analyse company
performance.
SKILLS REQUIRED
 Visionary leadership
 Ability to motivate a workforce
 Effective management and delegation
 Communication and negotiation
 PR and presentation skills
 Understanding of a multi-faceted business operation
 Strong financial acumen
 Planning and forecasting
 In depth knowledge of markets and changing business environments
 Complex problem solving
 Effective decision making
GENERAL MANAGER
 WHO IS A GM AND WHAT ARE HIS JOBS ?
 General managers are in charge of the operations for a large areas within a
company.
 General managers often oversee local managers and their employees, as well as a
local office of employees.
 General managers set policies, operations, create and maintain budgets, and
coordinate with local management in the company to evaluate employees,
company performance and efficiencies.

 WHAT SKILLS ARE REQUIRED ?


 Leadership Skills: You will have to keep your employees motivated, resolve
conflicts and make hard decisions for your employees.
 Time Management: You will be working with employees, customers and
management. Time management is essential to make sure everything gets
done.
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 Math and Budgeting: General managers are expected to create, keep and maintain
a budget, as well as make projections based on previous expenditures. You will need
to be confident in using math skills to make sure you know where your company's
money is going.
 Analytical Skills: You will be in charge of overseeing the hiring of new employees,
and being a good judge of character will help ensure that you hire the right people
to maintain an efficient and motivated team. You will also need analytical skills to be
able to solve problems that may come up during a typical work day.
 Decision-Making Skills: The buck stops with you. Whether it is dealing with employees,
customers, top executives or vendors, you will have to make decisions that affect the
company. Having the ability to make hard and fast decisions is crucial to your
success.
 Speaking and Writing: General managers do a lot of communicating. This might be in
negotiations with contractors, in front of a group of employees, or in a meeting with
other management. You might be called upon to write reports and
recommendations. Great verbal communications and writing skills will help you in
any of these scenarios.
DEPUTY MANAGER
 WHO IS A DEPUTY MANAGER ?
 Deputy Managers usually work for or assist a General Manager (GM). They take over
when the GM is not available and share in their responsibilities. They help to motivate
staff, handle administrative duties, and perform human resource tasks, such as
recruiting and assessing staff performance.

 WHAT ARE HIS RESPONSIBILITIES ?


• Implementing business procedures
• Assisting General Managers
• Controlling cost or expenditure
• Maintain quality standards
• Training employees
• Budgeting
• Preparing reports
• Attending meetings
• Doing presentations
ASSISTANT MANAGER
 WHO IS HE ?
 A team leader is someone who provides direction, instructions and guidance to a
group of individuals, who can also be known as a team, for the purpose of achieving
a certain goal. An effective leader will know her team members' strengths,
weaknesses and motivations.
 WHAT ARE HIS ROLES ?
 Develop a strategy the team will use to reach its goal
 Provide any training that team members need
 Communicate clear instructions to team members
 Listen to team members' feedback
 Monitor team members' participation to ensure the training they are being provided
is being put into use, and also to see if any additional training is needed
 Manage the flow of day-to-day operations
 Creates reports to update to the company on teams progress
 Distributes report to appropriate personals
STAFF
 The entire group of employees who work at a company.
 Those employees who work under a given supervisor.
 The act of holding a position at a company.

 WHAT ARE HIS ROLES ?


 Build positive staff and client-to-staff relationships
 Act on residents' concerns
 Uphold and nurture unity, creating a cohesive environment
 Promotion of trust, respect, and open communication between staff and
clients at all times
 Stay focused on the society's mission
 Demonstrate positive role-modelling of our organization's values and code of
ethics
THANK

YOU