October 14, 2019

Conference Hall
Regional Office
San Fernando City, La Union
 PRE-SURVEILANCE AUDIT FINDINGS

OFFICE
OF THE REGIONAL DIRECTOR

DEPARTMENT OF EDUCATION
 OFFICE OF THE REGIONAL DIRECTOR

•May consider to familiarize all Procedure

Manual

•May consider to clarify the Job Description;

Delegation of Duties

DEPARTMENT OF EDUCATION
 INFORMATION AND COMMUNICATIONS
TECHNOLOGY UNIT

•May consider to review process flow Pm-004

Document Reference Records

DEPARTMENT OF EDUCATION OFFICE OF THE REGIONAL DIRECTOR

 LEGAL UNIT

•May consider to review the entire Procedure

Manual

•May consider to clarify the Job Description;

Delegation of Duties

DEPARTMENT OF EDUCATION OFFICE OF THE REGIONAL DIRECTOR

 PUBLIC AFFAIRS UNIT

•May consider to indicate the Job Description

and Risk Register

•May consider to present the Risk Register and

Job Description

DEPARTMENT OF EDUCATION OFFICE OF THE REGIONAL DIRECTOR

 PRE-SURVEILANCE AUDIT FINDINGS

OFFICE OF THE ASSISTANT

REGIONAL DIRECTOR

DEPARTMENT OF EDUCATION
 OFFICE OF THE ASSISTANT REGIONAL
DIRECTOR
•May consider to familiarize all Procedure
Manual

•May consider to clarify the Job Description;

Delegation of Duties

DEPARTMENT OF EDUCATION
 PRE-SURVEILANCE AUDIT FINDINGS

ADMINISTRATIVE
DIVISION

DEPARTMENT OF EDUCATION
 ADMINISTRATIVE DIVISION

•May consider to review: All Procedure Manual

Document Reference Records

DEPARTMENT OF EDUCATION
 PERSONNEL SECTION
•May consider to review: All Procedure Manual
Document Reference Records
•May consider to present the Updated Risk
Register
•May consider to clarify the job description;
delegation of duties

DEPARTMENT OF EDUCATION ADMINISTRATIVE DIVISION

 CASH SECTION

•May consider to present the updated Quality

Forms

DEPARTMENT OF EDUCATION ADMINISTRATIVE DIVISION

 ASSET SECTION

•May consider to present the Updated Risk

Register

•May consider to clarify the job description;

delegation of duties

DEPARTMENT OF EDUCATION ADMINISTRATIVE DIVISION

 RECORDS SECTION

•May consider to clarify the Job Description;

delegation of duties

DEPARTMENT OF EDUCATION ADMINISTRATIVE DIVISION

 GENERAL SERVICES UNIT

•May consider to indicate records and legal

basis

•May consider to review the entire Procedure

Manual

DEPARTMENT OF EDUCATION ADMINISTRATIVE DIVISION

 REGIONAL PAYROLL SECTION UNIT

•May consider to indicate records and legal

basis

•May consider to clarify the Job Description;

delegation of duties

DEPARTMENT OF EDUCATION ADMINISTRATIVE DIVISION

 PRE-SURVEILANCE AUDIT FINDINGS

CURRICULUM AND
LEARNING MANAGEMENT
DIVISION
DEPARTMENT OF EDUCATION
 CURRICULUM AND LEARNING
MANAGEMENT DIVISION
•May consider to clarify the Procedure Manual

•May consider to put number to all Quality

Forms

DEPARTMENT OF EDUCATION
 CURRICULUM AND LEARNING
MANAGEMENT DIVISION
•May consider to clarify the Procedure Manual

•May consider to clarify the Job Description;

delegation of duties

DEPARTMENT OF EDUCATION
 PHYSICAL FACILITIES
•May consider to clarify the process flow;
Responsibility and Interface
- RO1-PM-ESSD-PFS-001
•May consider to review the risk register
•May consider to clarify the Job Description;
delegation of duties

DEPARTMENT OF EDUCATION EDUCATION SUPPORT SERVICES DIVISION

 HEALTH SECTION
•May consider to strictly review the procedure
manual; Responsibility and Interface
- RO1-PM-ESSD-SHS-001
- RO1-PM-ESSD-SHS-002
- RO1-PM-ESSD-SHS-003
- RO1-PM-ESSD-SHS-004

DEPARTMENT OF EDUCATION EDUCATION SUPPORT SERVICES DIVISION

 SPECIAL PROGRAMS AND PROJECTS
SECTION
•May consider to review the process flow;
Responsibility and Interface
- RO1-PM-ESSD-SPPS-001
•May consider to review the work instruction
manual; Reference, Timeline
- RO1-WIM-ESSD-SHS-001
DEPARTMENT OF EDUCATION EDUCATION SUPPORT SERVICES DIVISION
 PRE-SURVEILANCE AUDIT FINDINGS

FINANCE DIVISION

DEPARTMENT OF EDUCATION
 FINANCE DIVISION
•May consider to clarify the process flow
- PM-003
- PM-004
•May consider to review the risk register
•May consider to clarify the Job Description;
delegation of duties

DEPARTMENT OF EDUCATION
 BUDGET UNIT
•May consider to strictly review the process
flow;
- RO1-PM-FD-BS-003
- RO1-PM-FD-BS-004
- RO1-PM-FD-BS-005
- RO1-PM-FD-BS-0010
DEPARTMENT OF EDUCATION FINANCE DIVISION
 BUDGET UNIT
•May consider to review the updated risk
register
-RO1-RR-FD-BS-001
•May consider to include External Quality
Forms in the LQF
•May consider to clarify the Job Description;
delegation of duties
DEPARTMENT OF EDUCATION FINANCE DIVISION
 ACCOUNTING UNIT
•May consider to strictly review the Procedure
Manual
- RO1-PM-FD-AS-001
- RO1-PM-FD-AS-005
- RO1-PM-FD-AS-012
- RO1-PM-FD-AS-013
- RO1-PM-FD-AS-016
DEPARTMENT OF EDUCATION FINANCE DIVISION
 ACCOUNTING UNIT

•May consider to include External Quality

Forms in the LQF
•May consider to review the risk register
•May consider to clarify the Job Description;
delegation of duties

DEPARTMENT OF EDUCATION FINANCE DIVISION

 PRE-SURVEILANCE AUDIT FINDINGS

FIELD TECHNICAL
ASSISTANCE DIVISION

DEPARTMENT OF EDUCATION
 FIELD TECHNICAL ASSISTANCE DIVISION
•May consider to clarify the process flow
- RO1-PM-FTAD-001
•May consider to review the risk register
•May consider to clarify the Job Description;
delegation of duties

DEPARTMENT OF EDUCATION
 PRE-SURVEILANCE AUDIT FINDINGS

HUMAN RESOURCE
DEVELOPMENT DIVISION

DEPARTMENT OF EDUCATION
 HUMAN RESOURCE DEVELOPMENT
DIVISION
•May consider to review the Procedure Manual;
process flow, additional process
•May consider to review the risk register
•May consider to clarify the Job Description;
delegation of duties

DEPARTMENT OF EDUCATION
 PRE-SURVEILANCE AUDIT FINDINGS

QUALITY ASSURANCE
DIVISION

DEPARTMENT OF EDUCATION
 QUALITY ASSURANCE DIVISION
•May consider to review the clarify the
Procedure Manual
- RO1-PM-QAD-007

•May consider to put Controlled No. to all

Quality Forms

DEPARTMENT OF EDUCATION
 PRE-SURVEILANCE AUDIT FINDINGS

POLICY PLANNING AND

RESEARCH DIVISION

DEPARTMENT OF EDUCATION
POLICY PLANNING AND RESEARCH DIVISION
•May consider to review the process flow;
Document Reference
-RO1-PM-PPRD-002
-RO1-PM-PPRD-003
•May consider to review the risk register
•May consider to clarify the Job Description;
delegation of duties
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION