Why ireps • Manual Work prone to errors • Tender documents are very bulky • Tender form purchase, dropping etc in physical form takes lot of time and can be done only in office hours. • Electronic format is transparent, instant, less time and labour consuming, system check is possible and can be done 24 x 7 Steps towards e tendering • 2008-09 Downloadable tender form was made compulsory. Cost of tender form was to be submitted as separate instrument. • 2010 stores e tendering started. • 2016 Works e tender was started. • Now all tenders are to be done through ireps hosted and managed by CRIS. Prerequisites Vendor • Vendors need to have valid Class III Digital Signature Certificate with Firm‟s Name issued by licensed Certifying Authorities for registration with IREPS. • They also need to have a computer with Internet browser (IE 6 to IE 9) and Internet connectivity. Without valid Digital Signature Certificate, User ID and Password, vendor cannot participate in E-tenders. • Vendor must open " New Vendors" link from Home page and fill login registration form to obtain User ID and password for future use and direct participation in E-tenders. • It takes 3 clear days to generate login id and pwd Prerequisites Railway • CRIS has created various department under each Railway/Division as per Railways organisation structure. • Every department shall have an admin who will do all admin function for ireps. • Admin shall have a DSC and a DEC (in two copies). • Admin shall get himself registered as admin with CRIS by sending a authorisation letter from head of the office (PCE/DRM/Director). • Admin can create his organisation in ireps on his own. • Finance also need to register on ireps with DSC. Features • All types of tenders can be created in ireps. • SOR can be uploaded. • Eligibility criteria can be uploaded. • General and Special conditions can be uploaded. • Drawings and Documents (pdf only) can be uploaded. • Date and time of opening can be set. • System calculates EMD itself. • Vendor can be tagged • Uploaded tender is encypted to make it secure. It need to be decrypted to download. Features • Vendor has to pay Cost of tender form and EMD through payment portal. No paper instrument is allowed. • Vendor has to upload pdf docs wherever demanded by Railway. • Vendor can also upload all other documents which he wants Railways to see. • Vendor can fill their rate and upload. • The rates can be changed till closing time. • Last updated rates are valid. Features • Tender can be opened online anytime after opening date and time by two officials. • DSC and DEC will be required to open a tender. • Once opened comparative statement is generated by system. • Payment reports are generated. • Briefing Note blank format is also generated. Future Plan • Vetting of Briefing Note on system. • TC minutes preparation and signatures on system. • Issue of LOA through system. Tender Opening on ireps