ASSET AND SPACE MANAGEMENT (BSR 317)

HUSNA SYAHIDAH BINTI ZAINORDIN 2016472348

NURDIANA ELLYSHA BINTI AZMAN 2016491642
NUR AMIRA SYUHADA BINTI ALIAS 2016491806
MUHD FARIZ AZRI BIN AB RAHIM 2016472356
 BUILDING BACKGROUND
Universiti Teknologi MARA (Perak) was established with the co-operation of the
Perak State Government and officially opened in 1985 at Bandar Baru Seri
Manjung. The campus is now located at Bandar Seri Iskandar, Perak Tengah
District and occupies an area of approximately 392.36 acres. The University
started the operations on 1st January 1999. This campus is strategically located
along the Ipoh-Lumut main road, which provides easy access to both Ipoh and
Lumut.

The construction of Annex 3 which is Building Surveying building under Faculty

Surveying and Planning (FSPU) was started in 15th January 1999. The parties
involved in the construction are Focus Architect Sdn. Bhd. (Architect), Dr. Nik
Associates Sdn. Bhd. (Civil and Structure Engineer), Budiman Ismail Construction
Sdn. Bhd. (Mechanical and Electrical Engineer), Syarikat Pembinaan Farima Sdn.
Bhd. (Contractor) and Syarikat Syariff Din Sdn. Bhd. (Contractor). The
construction of Annex 3 was delay one year started from 1st May 2000 to 3rd May
2001 and it is fully finished in 8th October 2002. The construction of the building
is costly RM 15,000,000.
 SURAU

LECTURERS
TOILETS
ROOMS

LIMITATION
OF WORKS

HOSE REEL
LABS
ROOMS

ADMINISTRATION
SUG STORE
ROOM
 SPACE ALLOCATION
TYPE OF SPACE
MEETING ROOM
2% OTHERS
12%
PRAYING ROOM
2% STUDIO
4%

LAB
2% LECTURER'S ROOM
49%

OFFICE
2%

TOILET
6%

STORE
2%

LECTURE CLASS
19%

LECTURER'S ROOM LECTURE CLASS STORE TOILET OFFICE PRAYING ROOM LAB STUDIO MEETING ROOM OTHERS
 2. SPACE
OCCUPANCY

1. SPACE 3. SPACE
CAPACITY FREQUENCY

SPACE
AUDIT
ANALYSIS

5. SPACE 4. SPACE
CONDITION UTILIZATION
 SPACE CAPACITY
Space capacity assessment is a process evaluation on actual size
layout with standard occupancy load, basically for Malaysia refer
to EPU Norms, to determine compliance optimum occupancy
space layout design.

40% safety area are based on parameter size fire access layout
with depend on types of space function and seat layout.

PERCENTAGE STATUS
>100 Not Comply
75-100 Comply
60-74 Partially Comply
0-59 Not Comply
 SPACE OCCUPANCY
Space occupancy is the terms for measuring how well space as in
physical space such as rooms is being used of students compared
to the total room capacity in the building. Space availability, is
simply the length of time the space in question is available for use
during the time frame have selected. Next, space occupancy also a
measurement process for determine percentage of space usage rate
with the calculation of total student, room capacity and hour usage
of the space. The occupancy rate is one of the most important
indicators of success.
DESCRIPTION USAGE
PERCENTAGE

Occupancy = Total students x 100 % Minimum Use 0-50 %

Maximum capacity Optimal Use 51-75 %
Maximum Use 76- 100 %
Critical Use >101 %
 SPACE FREQUENCY
Frequency index space is part of the benchmark use of
space. Frequency calculation derived space utilization of
INTERPRETATION PERCENTAGE DEFINITIONS
timetable space usage in IPT/ universities. Data timetable USAGE
collected through this space categorized as Frequency of
Minimum use 0-50% Frequency of use is at a
Teaching and Learning Space. Spatial data through low level.
schedule gives guidance on the use of space total hours
of use in IPT including room bookings. Optimal use 51-75% Frequency of use is at its
best.

Maximum use 76-100% Frequency of use is at a

high level.

Critical use >101% Frequency of use is at a

• SF= frequency of space in the timetable system critical stage because it
has been used over
• HU= Number of hours of the rooms is used (the use of) typical time.
the audit period
• HA= the maximum number of hours that can be used
rooms in the audit period.
 SPACE UTILISATION

Space utilization is a measure of whether and how space is being

used. The utilization rate is a function of a frequency rate and
an occupancy rate. The frequency rate measures the proportion
of time that space is used compared to its availability, and the
occupancy rate measures how full the space is compared to its’
capacity. Utilization rates can be assessed in terms of both actual
use and predicted use. Space utilization is a strategically
important space management measure.
 SPACE CONDITION
Space condition examines the condition and significant defects of the building, in which the worst defects will be
fixed first based on priority. The data acquisition of building condition will be used to classify defects and it will
be analyzed based on BARIS (Building Condition Assessment Rating System).Determination of the condition of
the building is important because it will help the administrator to;
• Control waste of space
• Control the maintenance cost of building space
• Ensure the safety and health area
• Maintaining and extending the life of the function use space
• Preserve and enhance the rate of investment value space building
• Succession planning other space
The final result of the survey will be recorded for further action by person in-charge. Based on the data, any
defects found in the building should be fixed immediately by person in-charge, in order to avoid any inevitable
incident happens to the occupant in the future and also to ensure the building in good condition so it can operate
safely.
BARIS
 ANALYSIS OF BUILDING DEFECT

TYPE OF DEFECTS
SAGING
11%
STAIN MARK
22%

MALFUNCTION
23%

STAGNANT
11%

MOLD GROWTH
11%
CRACK
22%
SCHEDULE OF BUILDING DEFECT
 AVAILABLE SPACE

For Annex 3, there are no available space except for

some class which is class 26A 03 003/0/A, which
located on the ground floor, there is an available space
on Friday, which this class will not be used by anyone as
stated in the table. Another available space is, class 26A
01 002/0/A that is located on the second floor. The
class is empty on Friday. These empty classes can be used
to make a replacement class by lecturers. Other than that,
there are no available space that can be used. Each class
is full and occupied by students and lecturers based on
the timetable prepared by organizer.
 SURPLUS AND SHORTAGE
SPACE AUDIT
SPACE CAPACITY SPACE OCCUPANCY SPACE FREQUENCY SPACE UTILIZATION

350.00

300.00

250.00

200.00

150.00

100.00

50.00

0.00
26A 03 002/0/A 26A 03 003/0/A 26A 03 004/0/A 26A 02 002/0/A 26A 02 003/0/A 26A 02 013/0/A 26A 02 014/0/A 26A 01 002/0/A 26A 01 003/0/A 26A 01 004/0/A
 CONCLUSION & RECOMMENDATION
Based on the inspection and assessment that have been done, we can conclude that not all spaces in
Annex 3 are fully utilized and few spaces are critically used.
These are the actions that can be taken by person in charge to avoid surplus and shortage of spaces from
happening:
• Balancing the timetable of classes.
• Provide an adequate tables and chairs for every class
• Follow the EPU norms that have been stated in Perancangan Bangunan 2015

By following these steps, the compliancy of a space can be achieved.