Customs Procedure for Export

1. Registration
2. Processing of Shipping Bill
3. Arrival of Goods at Docks
4. System Appraisal of Shipping Bills
5. Customs Examination of Export Cargo
6. Stuffing/Loading of Goods in Container
7. Generation of Shipping Bills
Registration:
Any exporter who wants to export his goods need to obtain PAN
(permanent account number) based business identification number from
the Directorate General of Foreign Trade (DGFT) prior to filing of
shipping bill for clearance of export goods. The exporters must also
register themselves to the authorised foreign exchange dealer code and
open a current account in the designated bank for credit of any export
incentive.
Processing of Shipping Bill:
Through EDI
Under EDI System, declaration in prescribed format are to be filed
through the Service Centres of Customs. A checklist is generated for
verification of data by the exporter/CHA. After verification, the data is
submitted to the system by the service centre operator and the systems
generates a shipping bill no., which is endorsed on the printed checklist.
Arrival of Goods at Docks:
Entry of the goods for exportation (Section 50 of the Customs
Act,1962 ): The exporter of any goods shall make an entry thereof by
presenting to the proper officer in the case of goods to be exported. At
this stage the CFS authorities checks the quantity of the goods with the
documents.
System Appraisal of Shipping
Bills/Registration of goods
A Shipping Bill is processed by the system on the basis of declaration made by the
exporters without any human intervention. At this stage system (RMS-Risk Management
System) instructs the examination norms of the goods mentioned in the Shipping Bill.
Which may be as follows;
i. Inspect the packages and checks marks and nos. as per shipping bill / invoice.
ii. Open and examine package no. x,y,z…..
iii. Alert inserted against the subject CHA/exporter, if any……..
Any other instruction…….

* At this state system marks the documents to the specific examiner

Examination of the goods:
Once the name of examiner is assigned, the CHA takes the relevant documents with
respect to the shipping bill to the concerned examiner. The examiner examines the goods as
per the instruction mentioned therein. Later, the examiner enters the examination report in
the system as per the examination order and any other comments if any fed in the system.
The shipping bill after examination report automatically gets transferred to Customs
Superintendent’s Screen for Let Export Order (LEO). The Customs Superintendent, after
checking the examination report grants Let Export Order in the system. The CHA after
obtaining Let Export Order takes final print of the shipping bill from the Service Centre of
Customs.
Docks stuffing of the export
goods examined:
Once documents are received by the steamer agents/consolidators from the CHA, they
segregate them and prepare the container stuffing plan based on various parameters like
shipping line, destination, volume and size of the cargo, Exporter/buyers’ preferences etc.
On finalization of it, they approach custodian-shed in-charge with the stuffing
permission request. Here the shed in-charge verifies the details of the consignments and if
found in order, he registers the said request, puts the register serial no. on the request and
signs it.
Then they approach the docks stuffing Superintendent with this request. They also
produce relevant copies of the shipping bill and invoice. After scrutiny of the documents and if
the same are found to be in order, the docks stuffing permission is granted.
Customs Superintendent keep control over the stuffing by making frequent rounds and
randomly checking the lots of the consignments in the process of the stuffing.
Once the stuffing is over, the steamer agent/consolidators approaches shed in-charge of
the custodian for generation of CLP. After verifying the CLP with the original permission a
Customs Bottle seal is allocated by the Supdt. Of Customs. Then the said container is sealed
under the supervision of Customs.
After this the agent hands over one copy of the CLP to the transport agent (authorized by the
custodian) with the request to move the container to the port area for final loading of the
goods to be exported on the vessel.
Movement of containers
from CFS to Port
After Docks stuffing, the container moves from the shed through the
CFS out gate to the port.
Thank You.
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