MICROSOFT TEAMS PRESENTATION

WHAT IS MS TEAMS AND

HOW IT CHANGES
COMMUNICATION
How we work has changed

THEN NOW
Employees work on 2x more teams
now than they did five years ago1 1 Source: 2009, 2014 US IW Survey
 Chat-based Mail & Voice, Video Sites & Content Enterprise
Workspace Calendar & Meetings Management Social
Teams Outlook Skype SharePoint and Yammer
OneDrive for
Business

Office 365 Groups

OFFICE 365: SUPPORTING THE UNIQUE
WORKSTYLE
Complete CollaborationOF EVERYIntegrated
Solution GROUP Experiences Security and Compliance
Office 365 addresses the breadth of Office 365 Groups and Graph enable Office 365 provides the security,
collaboration needs across organization integrated experiences that facilitate compliance and manageability
effective collaboration required in today’s workplace
CHATS MAKING CALLS
AND FILE SHARING
CHAT FOR TODAY’S TEAMS

People can see content and chat history

anytime

Team chats and activities are visible to the

entire team

Use private chats for small group

conversations

Mobile access on Android, iOS and Windows

Phone
Chat
By selecting Chat along the left side of the application, you can have private
conversations with your teammates.
Group Chat
Simple click the new chat icon and type the names of the people you want to
add to a conversation. You can add up to nine people in a group chat.
https://support.office.com/en-
us/article/set-up-a-delegate-to-take-
your-calls-75e8c522-dde0-45b3-8fd1-
8341f19740f9?ui=en-US&rs=en-US&ad=US

Start Chats and Make calls

https://support.office.com/en-
us/article/get-attention-with-mentions-
b2ffb135-7069-4880-84ee-
5b27f402418b?ui=en-US&rs=en-
US&ad=US

Working with Posts and

messages
Sharing Files
You can add files from your computer or OneDrive for Business account

https://support.office.com/en-
us/article/upload-and-share-
files-57b669db-678e-424e-
b0a0-15d19215cb12

Upload and Share Files

SETUP MEETINGS
Set Up a
meeting
There are two ways to initiate
real-time communication
A user can call another user
directly.
He can create a meeting for a
scheduled time in advance.
To schedule a meeting,
click Schedule a meeting in a
chat or in calendar on the left
side of the app and then click
on new meetings.
Schedule a Teams meeting
from Outlook
Microsoft Teams add-in is included in Outlook, which lets you
create new Teams meetings directly from Outlook. It also lets
people view, accept, or join meetings in either app.
https://support.office.com/en-
us/article/join-a-teams-
meeting-078e9868-f1aa-4414-
8bb9-ee88e9236ee4

Setup and manage meetings

Join a meeting in Teams
If you use a mobile device, both before and during the meeting, you’ll see the
meeting notice in your chat list or a channel conversation.
From your calendar
Click Meetings on the left side of the app and you’ll see a list of all your
meetings for the week. Find the meeting you want, and then click Join.
From chat
If the meeting has already begun, it appears in your recent chat list. Select the
meeting in your chat list and then click Join from the chat header.
From a notification
If you’re busy in Teams, you’ll receive a notification that you’ve been invited to a
meeting, and you can click Join there.
From Outlook
You can also join a meeting from a calendar invite in Outlook. If you click the
link in your email invite, you’ll be directed to Teams and can join your meeting
from there.
SCREEN SHARING
Screen sharing
Lets you present your screen or a file during a meeting. To share your screen in a
meeting, select More options > Share in your meeting controls. You can choose
to present a PowerPoint, photo, video, or your entire screen.
Share PowerPoint slides in a meeting
If you choose to share a PowerPoint file in a meeting, rather than your desktop,
meeting participants will get some special capabilities:
 They’ll be able to move around to different slides without interrupting the main
presentation.
 They can sync their view back to the presenter’s view with one click.
Click Share in your meeting controls.
In the PowerPoint section, click the file you want. Click Browse to look for a
different file.
Give and take control of a sharing session
Give control
If you want another meeting participant to change a file, help you present,
or demonstrate something, you can give control to that person. You will
both be in control of the sharing, and you can take back control anytime.
On the sharing toolbar, select Give control.
Select the name of the person you want to give control to.
Teams send a notification to that person to let them know you’re sharing
control. While you’re sharing control, they can make selections, edits, and
other modifications to the shared screen.
 To take control back, select Take back control.
Take control
To take control while another person is sharing, select Request control. Then, the
person sharing will approve or deny your request.
While you have control, you can make selections, edits, and other modifications
to the shared screen.
When you’re done, select Release control to stop sharing control.

Take meeting notes in Teams

To take notes before a meeting, go to Meetings on the left side of the app,
select the meeting, and click Chat with participants. Select the Meeting Notes
tab, then click Start taking meeting notes.
Once you’re in the meeting, click Meeting Notes in the upper right corner. If you
have not taken any notes yet, click Start taking meeting notes.
Conclusion
Microsoft Teams is the ultimate messaging app for your organization—a workspace for
real-time collaboration and communication, meetings, file and app sharing, and even
the occasional emoji! All in one place, all in the open, all accessible to everyone.
THANK YOU