Enterprise Workspaces

Overview
SAP NetWeaver Portal
Enterprise Workspaces

Winfried Wenisch, SAP Technology and Innovation Platform Product Management

November 2010
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 1 Motivation

2 Solution in Detail

3 Delivery

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 Enterprise Workspaces provide a flexible,
intuitive environment to compose content,
enabling enterprise end users to integrate
and run structured and unstructured assets
using a self-service approach

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 What are Enterprise Workspaces?
Overview

nThe initial and prime goal of Enterprise Workspaces is to enable quick and easy re-combination of existing
corporate assets, with emphasis on structured content such as reports or applications
nEnd user can decide if they do it for their own benefit as a virtual desktop, or if they share the newly adapted UI
with others, who are part of their team.
n

Workspace
Workspace
Personal

Shared
For the individual Usage
Users can add content based
on their individual needs and
structure it using pages
For live information Sharing
with a virtual team
Users can share content using
governance mechanisms within a
team

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 What are characteristics of a content assembly process?
Managed vs. self-managed Content

nIn addition to the managed content in a portal – that is undoubted necessary – with Enterprise Workspaces end
users are empowered to select and structure their own content: Self-managed!


Managed Content 
Enterprise Workspaces
■ Decentralized content management by business units, ■ Self-Service approach for end users
LOBs etc. ■ Empowerment
■ Using different tools: PCD, Web Page composer, 3rd party ■ Assembly of content for you own need
WCMS
■ Shared live data within a team
■ Rich set of governance functionalities
■ “Workroom”
■ “Living room”

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 Looking from a different perspective
End User Empowerment
End user End user
Actively

Select and structure content

Consume
content select and
structure
content

PUSH PULL
EWS Pages

Content creation process

Portal Pages
Modules

Provide content
Create and maintain
complete pages Provide modules

Central IT / Key user

Central IT Central IT / Key user
Central IT

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 What are the new levels of freedom?
End User flexibility
3
nEnd users can change
parameters of modules
at runtime

Levels of flexibility
n

n
2
n
nEnd users can select
modules and structure
them on pages
n

n
1
nEnd users can create
their
individual area in the
portal
or work in a shared
workspace

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 Is it easy to use by end users?
Contemporary User Experience

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 What are key capabilities and benefits?
Overview

Key Capabilities Benefits

nPersonal Workspaces for individual use
nShared Workspaces to share live data
nIntuitive, state-of-the-art user experience
nLeverage existing corporate assets
nAllow end-users to “pull” information in a self-
service approach
nEmpowerment: LOB and end user self-service for
individual and shared use
nCommon Storyboard: Transactional and
analytical content of both SAP and non-SAP
nModules: Continuous delivery with open
framework & community sharing

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 What are characteristics of Enterprise Workspaces?
Multiple dimensions

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 What is the benefit for my business?
Value proposition
nEnhanced User Productivity – Allow users and LOBs to define and configure the content in
Business User /
their business context and let end users decide if they do it for their own benefit, or if they
LOB share the newly adapted UI with others
nFlexibility - Enable quick and easy re-combination of existing corporate assets, with emphasis
on structured content such as reports or applications
n
nIncrease contributions - Delegate major content creation activities to the business users, so IT
can focus on core tasks and innovation
IT Administrator nReliable and open infrastructure - Solution is based on proven, scalable portal infrastructure
and provides open framework for integration of content from SAP and non-SAP sources
nIntegral part of SAP NetWeaver Portal - Leverage standard portal capabilities and deep
integration with the Portal Content
n
nGovernance - Improve the content quality via governance capabilities (e.g. permisison policies,
governed process of content contribution)
nTCO – Using existing SAP NetWeaver Portal landscape
CIO

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 1 Motivation

2 Solution in Detail

3 Delivery

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 End user Empowerment & Self-Services
Personal and Team business content with Enterprise Workspaces

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 Creating content for your own benefit
Create a personal workspace
n Each user having the necessary permissions can create a personal workspace
n The workspace can only be accessed by the user itself
n The user can create several pages – represented as tabs – in the workspace and populate content on them

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 How to add content?
Add content from the module gallery
n To populate content on the personal workspace users can open the module gallery
n The module gallery shows all available „modules“ the user can add to the page
n Owner of a personal workspace or managers of a shared workspaces see the pages always in design time
n They can add modules using drag&drop or by clicking on „add“ on the module representation in the gallery
n Content can be re-arranged in the page layout by using drag&drop
–


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 Adapt the layout based on your needs
Change the page layout
n Initially a T-layout is assigned to a newly created page
n Users can change the layout before or after having populated content on it
n The users can choose between different standard layouts

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 Organize workspaces
Launch a shared workspace
n To see the list of available workspaces the user launches the workspace directory
n The workspace directory shows beside this list all workspaces the user is either member or manager of
n Also it shows the workspaces the user has added to the favorits and a list of pending requests for membership in restricted
workspaces

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 Share live data with others
Create a shared workspace
n Users having the necessary permissions are allowed to
create new shared workspaces
n Beside a name and description of the new shared
workspaces the user has to decide about the permission
policy:
n Public – every user allowed to work with shared
workspaces can launch the workspace
n Restricted – only users accepted by the workspace
manager can access the workspace. User not being
member yet can apply for membership
n Private – users can only be added to the member list of
the workspace by the workspace manager. These
workspaces don‘t show up in the workspace directory
list
n Initially the workspaces are in „unpublished“ state. Once
the intital content population is done the manager can
publish the workspace.

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 Where do the modules come from?
Maintain modules using the module library
n All content visualized in the module gallery is managed
using the module library
n In the module library the properties of the modules are
maintained as well as the permissions who is allowed to
see them
n Module can be added to the module library either by
n Selecting an existing iview from a role in the PCD
(preferred option)
n Selecting an existing iview from the PCD
n Adding a module based on a web URL
n Adding a module based on a custom-specific
implementation

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 Use advanced capabilties
Implement your own modules
n Modules deriving from a PCD iview are not aware of running in a workspace
n With Enterprise Workspaces SAP provides an enhanced component model that is „workspace aware“
n It allows to trigger several operations from the module itself like
n Get the member list of the workspace the module is running in
n React on life cycle operations, e.g. creation or deletion of the module in the workspace
n

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 How to get more modules?
Use modules from the module factory

Customer Modules Partners Modules

Customer SAP Modules

Existing Content

ü Customers are
üCustomers can encouraged
re - use existing
to Portal
üPartners
develop are content
their as to
encouraged
own custom modules
modules
develop additional
and share ü Core SAP
modules
them andmodules
with the delivered
distribute
SAP withthe
community
them via theEcoHub
platform
cha

Enterprise Workspaces Framework

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 Which modules are delivered with the platform?
Standard modules
n Document List
n Link List
n Member List
n Generic URL Launcher
n Text Pad

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 How to adapt the colors to the corporate design
Change the look and feel
n The UI‘s in Enterprise Workspaces are based on Flex
n The look and feel can be changed by downloading the standard
CSS file, adapt it (in a 3rd party tool), compile it as SWF file and
upload it to the portal
n For each portal theme a separate flex theme can be assigned

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 What about governance?
Administrate your workspaces
n The following operations can be done
on (shared) workspaces:
n Close
n Re-activate
UI M
n Delete
OCK
n Reassign ownership UP!
n Shared workspaces can be transported
through the system landscape either
with or without including the module
templates

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 1 Portfolio Overview

2 Solutions in Detail

3 Delivery

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 When is it available?
Delivery

Delivery
nAdd-on Software deployed on top of SAP Portal, starting SAP NetWeaver Portal 7.0, EhP1, SP5
nIt is general available now!
nRequires no additional Hard- or Software
nEWS can leverage SAP KMC capabilites, but KMC is not mandatory
nLeveraging all of the customer current investments in Portal and Business Suite or Business Objects
n

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 Thank you!

Questions?

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