Revised 04/2014 HOT WORK

PROCEDURES & PERMIT

Intrepid Policy
• Key-Actions
– Will work generate a flame or spark
– Remove flammable and combustibles if possible
– Ensure that charged flammable gas lines and vessels not within
35’
– Use FM approved welding blankets or metal shields
– Cover/protect all floor & wall openings
– Plan includes fire watch and monitoring
– At least one 20# Fire Extinguisher & PPE
– Obtain permit from proper authority
– Check for fire continuously and for 60-minutes after (30 alt.)
– Monitor area for 3-hours (exceptions for affirmative measures)
Revised 04/2014 HOT WORK
PROCEDURES & PERMIT
Intrepid Policy
• Hot Work
– Hot work is any temporary or permanent operation
that involves open flames or produces heat and/or
sparks. This includes, but is not limited to, brazing,
cutting, grinding, soldering, torch-applied roofing, and
welding. The definition of hot work can be applied to
activities within a facility, such as normal production
processes, periodic/planned maintenance activities,
new construction work, and emergency repairs.

• Hot Work Permit

– Special permit issued by an authorized authority
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PROCEDURES & PERMIT
Intrepid Policy
• Alternative Methods
– Alternative “cold work” methods include:

 Mechanically removing and relocating frozen piping to a

heated area rather than thawing piping in place with any form of
hot work
 Using manual hydraulic shears rather than a cut-off saw or
torch
 Using mechanical bolting rather than welding
 Using screwed or flanged pipe rather than sweat soldering
 Using a reciprocating saw rather than a cut-off or radial saw
 Using a mechanical pipe cutter rather than a torch or radial
saw
Revised 04/2014 HOT WORK
PROCEDURES & PERMIT
Intrepid Policy
• Prohibitions
– Hot work is prohibited where it cannot be conducted safely.
However, hot work may proceed under the provisions of a
specific written plan (authorized at the Superintendent level)
designed to eliminate or mitigate the prohibitive conditions.
– Examples
• Equipment lined with rubber or other combustible materials
• Oxygen-enriched atmospheres
• Atmosphere containing flammable gasses or mists.
• Hot work on tanks or vessels containing flammable or
combustible liquids
Equipment lined with rubber or other combustible materials shall be effectively identified by appropriate signage, markings, notices or tags.
Revised 04/2014 HOT WORK
PROCEDURES & PERMIT
Intrepid Policy
• Permits
• Permits are issued for a specific job being done, and for a specific
time period. The time period may extend for the full working shift
and under rare circumstances, multiple shifts. Normally if job is not
completed by shift-change a new permit will be issued and the old
permit will be replaced and retained.

• A master log of current hot work activity and post-hot work fire watch
and monitoring will be maintained at each facility. Each hot work
permit tag displays a unique identification number that can be
referenced on the master log.
Revised 04/2014 HOT WORK
PROCEDURES & PERMIT
Intrepid Policy
• Authorization
– General Manager (or designee)
• Fuel tanks, oil tanks, containments
• Corrosive liquid storage tanks
• Within 100’ of explosives magazine
• Requires special planning (otherwise prohibited)
– Operations Manager
• Underground fans, active ventilation devices
• In or above any air shaft
• Hoisting equipment, cranes and associated structures
• Hot work on live lines, tanks, gas lines
• Un-engineered/unscheduled hot work affecting the integrity of any structural component
• All Certified welding jobs
– Superintendent
• Hot work on Critical Flow Systems
• Outside normal working areas (cattle guards, fence gates, off site vehicle repair)
• Hot work on or in buildings constructed with combustible materials.
– Supervisor
• All others
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Intrepid Policy
• Authorization
Based on the discretion of the authorizer,
voice authorization of a hot work permit
may be issued for hot work to be performed
at remote locations. The permit must show
the name of the authorizer and all required
hot work safeguards must be implemented
and documented on the permit. The
authorizer must sign the permit before
filing.
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PROCEDURES & PERMIT
Intrepid Policy
• Designated Safe Hot Work Areas
– A Designated Safe Hot Work area is an area that has been
designed and constructed to perform open flame or spark
producing work with adequate ventilation. The Safety Manager
and Operations Manager will determine if a given area qualifies
as a designated safe hot work area. Permanent designated safe
hot work areas will be identified by signage or other
demarcation. Temporary designated safe hot work areas will be
posted. These areas must continuously be free of combustible
and flammable materials within 35’ of the work. All underground
hot work not performed in designated shops must be permitted.
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Intrepid Policy
• Enclosed Tanks and Vessels
– Any time hot work is performed on any enclosed tank, or vessel
that contains or previously contained flammable or combustible
liquids precautions shall be taken to prevent the ignition of the
liquids and/or vapors that may be generated within the
containment during the hot work procedure. Such precautions
may include, but are not limited to purging the containment with
water or inert gas and must be documented on a Hot Work
Permit.
Revised 04/2014 HOT WORK
PROCEDURES & PERMIT
Intrepid Policy
• Hot Work Distance Restrictions
– Flammable liquids and combustible material removed from area (35’).
– Work area clean from combustible or flammable dust, lint and debris (35’).
– FM approved welding blankets and metal shields provided as needed (35’).
– All floor and wall openings (regardless of size) covered and/or protected, walls/ceilings:
remove combustibles away from opposite side adjacent structures (35’).
– Underground, flammable gas tests shall be conducted in the affected area before initiating
hot work, and at periodic intervals during the work. Surface or underground, such flammable
gas tests shall be conducted whenever hot work is to be performed within 50’ of active gas
lines.
– Hot work shall not be performed within 50’ of any explosives, blasting agent, active magazine
or where explosives or blasting agents are being transported.
– Outdoor hot work shall not be performed in any area affected by wind currents in excess of
25 mph unless flammable and combustible materials are removed or protected in all
directions for at least 50’ and/or other affirmative protective actions are taken.
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Intrepid Policy
• Protection of Areas Nearby
Affirmative measures to prevent ignition (Paragraph L)

– Areas below the hot work site—flammable and/or combustible materials

below
• Floor openings
• Open grating
• Pipe and conduit openings
• Equipment openings

– Wall openings—flammable and/or combustible materials within the walls

or adjacent areas
• Grating
• Pipe and conduit openings
• Equipment openings
• Vents
Revised 04/2014 HOT WORK
PROCEDURES & PERMIT
Intrepid Policy
• Fire Watch and Monitoring
– Fire Watch
• During Hot Work
• During any break in activity
• At least 60-minutes after completing the hot work
• May be passed on to another qualified person
• May be reduced to 30-minutes if affirmative measures are employed

– Monitoring Period
• Immediately following the post-hot work fire watch.
• Monitor for at least 3-hours
• May be passed on to another qualified person
• May be waved or modified if approved on the permit
• Does not require direct or constant attendance—monitoring equipment may be used

– Fire Watch & Monitoring

• Assigned person equipped with at least one 20# multipurpose fire extinguisher or approved alternative
• Assigned person trained on use of firefighting equipment, sounding alarm, and familiar with hot work
procedures and safeguards.
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Intrepid Policy
• Examples of Affirmative Measures to Prevent Fire
– Removal of all flammable and combustible materials within 35-feet in all
directions
– Assignment of additional fire watch coverage during and after the hot work
period.
– Maintain Effective barriers
– Keep combustible materials wet to prevent ignition

• Site Specific Factors that may Contribute to Modification

of the Fire Watch Duration or Monitoring Period Duration
– Non-combustible construction materials
– Non-combustible equipment and structures (pipes, tanks, etc.)
– Wet floors
– Type of work performed (soldering vs. welding for example)
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PROCEDURES & PERMIT
Intrepid Policy
• PPE
– Eye and Face Protection
• welding, flame cutting, flame soldering
• Include helpers
– Flame resistant gloves, aprons, other flame protective clothing
• welding, flame cutting, flame soldering
– ANSI rated hard had where required
– FM Approved welding curtains vertical containment barriers
– FM Approved welding curtains or other effective barriers to protect personnel
from radiation
– Safety Shoes
– Other PPE required for the setting
Revised 04/2014 HOT WORK
PROCEDURES & PERMIT
Intrepid Policy
• Permit Copies and Retention
– Prepare permit in advance of the job.
– Display a copy at the work area or carry with the worker until the job, fire watch,
and monitoring period are complete
– Permit with signatures will be filed with the Safety Office and maintained for at
least 1-year after completion of all tasks associated with the permit.

• Training
– Training and refresher training as necessary for all employees affected by this
policy including:
• Those who perform hot work
• Fire watch and monitoring personnel
• Personnel responsible for authorizing hot work

• Audit
– Safety Manager will audit compliance with this policy and report to the General
Manager.