A report is written to share information.

A report
aims to inform as clearly and succinctly as
possible.
 A report is written for decision making. Reports
are the basis of significant decision making in
industry, commerce and public services.
 A report can be described as a formal statement of the results of an

investigation, or of any matter on which definite information is

required, made by some person or body.

 A report is a formal, structured piece of writing that usually presents

the findings of some research, an enquiry or an information gathering

process.

 Reports may be presented orally or in written form. In a report

situations are analyzed, conclusions drawn, alternatives considered and

recommendations made. Reports are concise and have a specific

structure.
Step1:Cover page of your report format
Step2:Including a Declaration to Your Report Format
Step 3: Acknowledgment
Step4: Choosing an Abstract or a Executive
Summary to the Report Format
Step 5: Table of Content
Step 6: List of Abbreviations, Figures, Tables, and
Equations
Step 7: Report Content
Step 8: References
Step 9: Appendix
Step 10: Structuring the Report Format
 When you are deciding your report format, cover page
should be the first page. Types and styles of the cover
pages will differ according to the type of the report. For
example; if you’re an undergraduate, the most
appropriate report writing cover page style is a
professional style which does not include fancy pictures.
But in a professional report writing cover page, there
should be included some main factors.
 Topic
 Name
 Index number (If you’re a student)
 Module name and code
 Programme name (Eg; BSc (Hons) Operations & Logistics)
 University name
 Year
•Year
 In your report format, if you could include a
declaration page, it will present your
professionalism. Also, declaration page shows that
the writer has the full responsibility regarding the
content in the report. So it is a good way to
present your report to others.
others.
 When writing a report, acknowledgment is the part
where you can acknowledge or thank to people
who have supported in order to complete your
report. For example; if you’re an undergraduate,
you can offer your gratitude to your lecturers,
university, family members, relatives, friends, third
party people, etc. So when you’re planning the
report format, don’t forget to include a decent
acknowledgment in your report.
 Abstract – in an abstract, you have to mention clearly about
the main purpose of your report. Then you have to mention
your objectives of the report step by step. Remember that,
abstract is not a summary of your report. An abstract is only
used to distinguish your objectives of the report. The main
purpose of the abstract is to give an overview of the scope for
the reader. Don’t exceed more than 300 words in your
abstract.
 Executive summary – most people find that, writing the executive
summary is the hard part. Executive summary simply means that, the
summary of the whole report. So, you have to write a summary of
your whole report. Remember that, executive summary should not
be more than 1 or 2 pages. Because, if you write many pages, it
won’t be a summary. The main purpose of writing an executive
summary is to provide a summary of your report to those who
doesn’t have much time to read your whole report. So it should be
convenient and accurate.
 content;

You should include following mentioned aspects in your

executive summary,

A simple
summary
(Maximum
2 pages)

Conclusion Objectives

Findings
 Table of content is the guideline of your report.
Including a table of content to your report format is a
must. A table of content should be detailed and
completed with main headings and sub headings. Also,
you should number your main headings and sub
headings accurately.

content;
Abbreviations – abbreviations are used to shortened a
long word. But if a same word (long word) is mentioning
again and again, the writer can use an abbreviation. For
example; Supplier relationship management – SRM. If
you’re using abbreviations in your report, you should include
a list of abbreviations. The main purpose of using
abbreviations is to simplify the report.

Figures, Tables, and Equations – if there are any

figures, tables, and equations in your report, you should
name those things accurately and you have to include a list of
figures, tables, and equations after the table of content
•.
 .
•.

 Report content is the most important part in report writing.

Because this is the place where you present the findings. Also
this is the part where the report takes most out of the pages.
When you’re writing the main body, you can divide or
categorize your main content. When deciding the report format,
you can categorize your main content chapter wise or main
headings wise.
For example;
Chapter I, Chapter II, Chapter III, etc. Or else,
Introduction, Literature Review, Analysis, etc.
Finally, in your report, you have to include a conclusion.
Also, you have to add the conclusion in the last page of
your main body. In your conclusion, you have to write
your own opinion regarding the findings of your report.
 Word.

 Referencing accurately in report writing is very important.

Referencing means that, you have to include a full

reference to the study you’ve reviewed, and to any other

studies cited in the text of your report. Also, if you’re

presenting other’s opinions in your report, you must

reference them.
Word.
 If there is any appendix in your report, you should
include them in the last page of your report. For
example; if you have conducted a questionnaire in
order to find information to your report, you can
include your questionnaire in the appendix part.
Also, in the appendix part, you can include any
documents which are related to your report.
 After finishing your report, when formatting the report,
you should consider the following aspects;
 Appropriate line spacing (Eg:- 1.5)
 Appropriate font type (Eg:- Times New Roman, Arial)
 Appropriate font size (Eg:- 12)
 Page numbers (Bottom of the pages)
 Justified text