HOW TO USE EMAIL

Computer Assisted Language Learning

• Arienda Nur Utami 201612500283

• Defiani Hidayati 201612500269
• Fitri Liana 201612500315
• Ina Astiana 201612500575
THE BENEFITS
OF EMAIL
The Benefits of Email
1 Email is one of the most used and useful information a
nd communication technology (ICT) tools around today

2 Email allows us to keep in touch with other teachers

around the world

3 It also allows us to communicate with out learners

outside the classroom

4 Typically, email will be used outside class time

5 The technology is relatively simple to use, and most of

our learners will already be familiar with it
 BASIC
EMAIL SKILLS
 Email Communication Why does it matter?
Skills / Email Etiquette Good email communication
skills
Basic • Etiquette governing • Are part of succeeding
communication on the
Email Skills Internet
in college and on the job

• Help you make a good

• Rules for how to impression
Communicate
appropriately and • Make it more likely that
respectfully online. you’ll get the response
you want!
Basic Rules of Email Communication
Be sure to include the following :
Proper subject line
Greeting
Introduction (if necessary)
Request
Thank you/closing remarks
Signature
 Basic Rules of Email Communication
• Remember that direct language can sound
harsher in emails than in person.
• Use proper written, not spoken, language.
• Do not assume that the reader will “get” a
joke or understand sarcasm.
• Be thoughtful and respectful in what you
write.
• Do not make demands.
• Choose your words carefully.
• Assume everything you write is a public
document.
• Avoid talking about other people in an
email message.
• Use proper grammar and sentence
structure. Spell-check your message!
• If your message includes a request, always
close with a thank you to the recipient for
considering it.
• Do not expect or demand an immediate
response.
• Reread your message before sending it, an
rephrase if necesarry.
• If you receive a confusing or unclear email
message :
- Give the writer the benefit of the doubt.
- Ask politely for clarification.
- Suggest discussing the matter in person.
 Sample Email Message (Great!)
SUBJECT : Technical Reporting – Memo Question

Dear Ms. Gard,

I am a student in your Technical Reporting class, and I am confused about today’s homework assignment.
I would appreciate it if you could explain what you mean by an “incident report”. Is there a place in the
textbook where I can find an example?

Thank you very much for your help.

Sincerely,
Jim

Jim Smith
Jim.Smith@witc.edu
715-333-4444
 Sample Email Message (Needs Work!)

SUBJECT : none

I’ve been working on the homewrk for like two ours and I don’t get it. Whats the point and
what am I supposd to do? Ive got way to much going on and have to work tonite.

Jim

“They may forget what you said,

but they will never forget how you made them feel.”
– Carl W. Buechner
Email Technical Skills
Email Personalization Techniques That
Go Beyond a Name
Ask the Right Questions
Build Customer Persona
Make use of Lication and Time
Set Up Automated Behavioral
Trigger Emails
Personalize Your Business
Match Personalized Emails and La
nding Pages
 USING
EMAIL WITH
LEARNERS
DURING
CLASS
Class
Activities
E-mail can be a good way to establish
new communication channels in class. It is also
an interesting resource to share content, videos,
graphics, class work, communicate with students
from other areas, practice languages, etc.
 Establish Rules of Using
Email
• Dedicating a class or specific class time for the activity.
• Establishing basic rules for sending emails.
• Students must be properly informed of how to use email
service used in class.
• It is interesting to have a specific email account for school
communications.
• You must establish the topics that can be discussed by email
and those that can not.
• The mail sent to the teacher must be answered, better with a
motivating and well thought out message.
• Creating standarts for sending email in class can be very
simple and is a good way to improve communication in this
way.
Your Text Here
 USING
EMAIL WITH
LEARNERS
OUT OF
CLASS
1. Learners can submit class work as attachments by email, which can be mark by
the teacher, and returned by email.
2. The teacher can email learners a summary of classwork, plus homework or
extra material, or updates on classes, after each class or on a regular
(g.e. weekly) basis.
3. The teacher can email learner regular newsletters about the class and
themselves. This is especially useful for keeping in touch with learners during
holidays.
4. Learners can use email to prepare before class.
5. A class mailing list can be set up for general discussion out of class time.
6. Learners can use email to send queries about a topic, or a grammar area, to the
teacher before a class.
 You can email a single student, a group of students, or an entire class. You can also send
a private note to a student when you grade and return an assignment. To email students, Gmail must be
turned on for you and your students.

Send an email
Go to https://classroom.google.com/
Click your class.
At the top, click People.
Click People

Choose an option:

1. Email one student—Next to the student’s name, click More and then Email student.
2. Email multiple students—Check the box next to each student's name. Then, at the top, click Actions and
then Email.
3. Email the entire class—Above the student list, check the box and click Actions and then Email.
4. (Optional) To attach files, photos, or links to your messages, click the relevant icon and select the item.
Learn more about sending attachments with your mail.
5. Enter your message and click Send
 KEYPAL
PROJECT
 CONCLUSION
• E-mail is a customizable, fast, economic, and efective
communication channel, that you can communicate with
students among students, teachers and others.
• E-mail can be a good way to establish new communication
channels in class.
• In the case of keypal project, email projects set up between
learners in different classes or countries, and when learner
access to computers outside the teaching instituition is very
limited, a school computer or computers maybe used in class
time very successfully.
• .
Thank You