MEMOS, SHORT INFORMAL

REPORTS, AND PROGRESS

REPORTS
MEMOS, SHORT INFORMAL REPORTS,
AND PROGRESS REPORTS
• Memo or short informal report is a one to four
page document, usually single-spaced, and
written to someone within the writer’s own
company or organization

• The memo may take the form of letter or a

short informal report

• Progress reports are written before the entire

project is completed and may be long or short,
depending on the size of the project being
discussed
 INFORMAL

Informal report
should be carefully
Informal doesn’t prepared, neatly
mean sloppy or typed, and
carelessly done thoroughly proofread
for errors
THE STRUCTURE
THE FUNCTIONS
To identify the problem

To provide the solution

To provide the information

needed to implement the solution

Progress report provides crucial

documentation for future leaders
 Contoh 13-4
 THE FORMATTING
The Heading
To: Name of reader, job title
Reader’s department
Reader’s organization
Address of reader’s company or organization
From: Name of writer, job title
Writer’s department
Writer’s organization
Address of writer’s company or organization
Subject: Title of report
Date: Date
 THE FORMATTING
The Heading
Dist: Distribution list of other people receiving the
report
Encl: Enclosures; other documents which are
included with the report
Ref: References: list of particularly important
background documents

OPTIONAL
 THE FORMATTING
The Heading
Name of Company or Organization
Name of Department (if included)
Address and Phone Number of Department or
Company

To: Name of reader, job title

Reader’s department (if not in letterhead)
From: Name of writer, job title
Writer’s department (if not in letterhead)
 THE FORMATTING
The Heading
• The letterhead information is in
bold

• Liberal use of white space and

aligned columns

• The first information it gives is the

information readers need first
 THE
The Text
FORMATTING
• Clearly visible heading indicates the
beginning of each section

• Each section must have the same format,

with only a double or triple space between
sections

• Section headings should be as informative

as possible
 Contoh 13-8
 Contoh 13-9
 Contoh 13-10