Exploring Microsoft Excel

Chapter 1
Introduction to
Microsoft Excel:
What is a
Spreadsheet?

By
Robert T. Grauer
Maryann Barber
Exploring Microsoft Excel 2002
Chapter 1
 Objectives (1 of 2)

 Describe what a spreadsheet is and potential applications

 Explain how the rows and columns of a spreadsheet are identified,
and how its cells are labeled.
 Distinguish between a formula and a constant
 Open, save, print a workbook; insert and delete rows and columns

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Chapter 1
 Objectives (2 of 2)

 Describe the three-dimensional nature of a workbook; distinguish between a

workbook and a worksheet
 Print worksheet with values or formulas
 Copy and/or move cells within a worksheet
 Differentiate between relative, absolute, and mixed references
 Use Page Setup to print worksheet and preview before printing
 Format a worksheet to include changing the font or appearance, borders, and
alignment

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Chapter 1
 Overview

 Introduction to spreadsheets and Excel

 Show wide diversity of spreadsheet
applications
 Fundamentals of spreadsheets using Excel
 Worksheet recalculates automatically after
changes

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Chapter 1
 Introduction to Spreadsheets
 Spreadsheet is a computerized ledger
 Divided into rows and columns
 Columns identified with alphabetic headings
 Rows identified with numeric headings
 Cell references
 Constants--entries that do not change
 Formulas--combination of constants and
functions

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Chapter 1
 Introduction to Excel
 Common user interface on all Office
applications
 Menus and toolbars are similar to Word and
Power Point
 Worksheet is an Excel spreadsheet
 Workbook contains one or more
worksheets
 Toolbars--Standard and Formatting
 File menu--Save, Save As, Open and Print
commands

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Chapter 1
Excel XP

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Chapter 1
Excel XP Worksheet

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Chapter 1
 Hands-On Exercise 1
 Objective: To start Microsoft Excel, to open, modify, and save
an existing workbook
 Welcome to Windows
 Obtain the practice files
 Start Microsoft Excel
 Open the workbook
 The Save As command
 The Active Cell, Formula Bar and Worksheet tabs
 Experiment (What If?)
 The Office Assistant

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Chapter 1
Modifying the Worksheet
 Insert command
 can be used to add individual rows, columns, or cells

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Chapter 1
Modifying the Worksheet
 Delete command
 can be used to delete individual rows, columns, or cells

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Chapter 1
Modifying the Worksheet
 Page Setup command and dialog box
 A dialog box lets you give information to Excel

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Chapter 1
 Hands-On Exercise 2
 Objective: To open an existing workbook; to insert and delete rows
and columns;to modify the appearance of a printed workbook.
 Open the workbook
 Delete a row
 Insert a row
 Use the AutoComplete feature
 Insert a column
 Display the cell formulas
 The Page Setup command
 The Print Preview command
 Insert and Delete a worksheet

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Chapter 1
Excel Features and Commands (1 of 2)
 Active cell
 cell is surrounded by a heavy black border
 entries are made into the active cell
 Formula bar displays the contents of the active cell
 located near the top of the worksheet
 Status bar keeps you informed of what is happening as
you work
 located at the bottom of the worksheet

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Chapter 1
Excel Features and Commands (2 of 2)
 Toolbars contain icons that perform common commands
 ScreenTips give helpful hints
 appear when you hold the mouse over an icon or a commented
cell
 File Type compatible with Excel 2000 and Excel 97
 Save as Command
 save as a different file name
 save as a different file type (Excel 95 or another spreadsheet
program)

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Chapter 1
Getting around the Worksheet
 A rectangular group of cells is a range
 Copy duplicates contents of a cell from a source
range to a destination range
 Move transfer contents of a cell from one location
to another

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Chapter 1
 Cell Referencing
 Absolute reference: remains constant throughout a copy
operation
 Specified with a dollar sign before the column and row, i.e. $B$4
 Relative reference: adjusts during a copy operation
 Specified without dollar signs, i.e. B4
 Mixed reference: either the row or the column is absolute; the
other is relative
 Specified with a dollar sign before the absolute part of the reference,
i.e. B$4

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Chapter 1
Hands-On Exercise 3
 Objective: to create a new worksheet; to copy formulas
containing relative and absolute references
 Start Excel
 Save the workbook
 Enter student data and literal information
 Compute the student semester average
 Copy the semester average
 Compute class averages
 What If? Change exam weights

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Chapter 1
Excel XP Formatting
 Column widths
 Row Heights
 Numeric Format
 Alignment
 Fonts
 Borders, Patterns, and Shading

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Chapter 1
Types of Numeric Formats
General Percentage
Number Fraction
Currency Scientific
Accounting Text
Date Special
Time Custom

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Chapter 1
Format Cells Command

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Chapter 1
Hands-On Exercise 4
 Objective: to format a worksheet using boldface, italics,
shading, and borders; to change the font and/or alignment
of an entry.
 Center the title across selection
 Format the exam weights
 Format the class averages
 Borders and color
 Print the workbook
 Use the Page Setup command to modify the
appearance of the printed workbook
 Print the cell formulas

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Chapter 1
 Summary (1 of 2)
 Spreadsheet is computerized accountant’s ledger
 Spreadsheet is generic term; worksheet is an Excel term
 Cells contain formulas or constants
 A formula always begins with an equal sign
 Formulas can be copied or moved anywhere within the
worksheet.
 Make sure you understand absolute, relative, and mixed cell
referencing and when to use each!!

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Chapter 1
Summary (2 or 2)
 Page Setup gives you control over the appearance of the
printed worksheet
 Formatting is done by selecting the cell(s) you want to
format, then applying the format you want
 Use the Ctrl key to select non-contiguous cells or ranges of cells
 Print worksheets with displayed values and formulas

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Chapter 1