DEVELOPING A SYSTEM FOR

MAINTAINING
CONFIDENTIALITY
The road to success is
always under constru
ction… 
 What is confidentiality?

‘to be kept secret’

Privacy is about persons, confidentiality is

about information
Confidentiality is very vital for

 entrance examinations
 preparation of the syllabus
 setting of the question papers
 invigilation during examination
 storage of question paper and answer sheets
 evaluation process
 issue of certificates and
 inspection of schools, college and hospitals.
 DEFINITION
Confidentiality has been defined as the prin
ciple of maintaining the security of informati
on elicited from an individual in the privilege
d circumstances of a professional relationsh
ip
-Cross, Susan and Julius Sim, 2000

“something which is spoken or given in priv

ate, entrusted with another’s secret affairs”.
 SETTING UP OF QUESTION PAPER

 A panel of experts for setting up of

question papers.

 The university calls for two or three sets of

question papers from the panel of
examiners in a highly confidential manner.
SETTING UP OF QUESTION PAPER…
contd.

Select any set of question paper to be use

d in the exam.

Copies printed in the press and distribute

among the different chief superintends of
examination centers
 SETTING UP OF QUESTION PAPER…
contd.

 Online is preferred.

 Chief incharges are inf

ormed the particular pa
ssword just 45 minutes
before the examination
.
SECURITY OF QUESTION PAPERS AND
EXAMINATION MATERIAL

 Ensure the ongoing security of the que

stion papers
 Take all preventative measures necessa
ry to comply.
 SECURITY OF QUESTION PAPERS AND E
XAMINATION MATERIAL…contd..
 Unopened question pape
r packet

 Non-portable, lockable, r
einforced steel or metal
cabinet or other similar c
ontainer must be used.
 SECURITY OF QUESTION PAPERS AND EX
AMINATION MATERIAL…contd..
 Informed immediately if t
he security of the questio
n papers or confidential i
nstructions or materials i
s put at risk

 Must not be opened

SECURITY OF QUESTION PAPERS AND EX
AMINATION MATERIAL…contd..
Examination stationery and materials must be sto
red securely

All answer scripts must be dispatched without de

lay on the same day

 If retained overnight they must be kept under sec

ure conditions
CONDUCTING EXAMINATION

The examination is conducted under strict

supervision by invigilators.
 
CONFIDENTIAL
CONFIDENTIAL WORKS
WORKS

General

The Board may use multiple sets of questi

on papers for the same examination at the
same centre / examination

NEAR RELATION
Qualifications for Appointment of Paper
Setter/Moderator

Post
. graduate
degree

Minimum of ten
years experience of
teaching
Qualifications for Appointment of Paper S
etter/Moderator…contd…

a) Not written or revised a guide-book, help-book,

key or similar other matter.

b) Not been engaging himself/herself in private tui

tions and/or coaching at private institutions.

c) None of his/her relations mentioned in these by

e-laws is appearing in the Board's examination
s in that year.
Moderation of Question Papers/Duties of Pa
per Setters and Moderators

 Moderation of question papers may be undertaken

by a team of Moderators or individual Moderator
Moderation of Question Papers…contd..
 While setting and moderating

1. All sets of question papers are comparabl

e
2. The concepts tested
3. Cognitive operation
4. The scope of the answer
5. Difficulty level, time limit
6. Conformity with the syllabus
Moderation of Question Papers…contd..

Comprehensive marking scheme for each question

paper, giving expected answers, value points and di
stribution of marks

Workout themselves the solution to the questions p

articularly the numerical questions
Moderation of Question Papers…contd..

 Approximate time

 Ensure that no question is erroneously or ambig

uously worded

 Set and moderate the question paper strictly in a

ccordance with the unit wise weightage
Disqualifications of Paper Setters/Moderators/Head
Examiners/Examiners/Coordinators

No person shall be appointed as a Paper setter/M

oderator:

 If he/she has written a guide-book, help-book, k

ey or any similar matter, with whatsoever name, r
elating to the subject

 Or is engaging in private tuitions and is coachin

g at private institutions etc
Disqualifications…. Contd…

Where the Paper Setter/Moderator/Head Examine

r/ Coordinator :

 Unable to perform the work or has not perform

ed the work of the desired standard/quality

 Not been able to conform to the directions of t

he Board
 Disqualifications….contd…
Is suspected to have engaged in the acti
vities which are
 unethical,
 unacademic or
 undesirable

 Has furnished false declaration or has c

oncealed facts.
Instructions to Paper Setters/Moderators/Head Examiners/Examiners

The Controller of Examinations, shall issue detailed i

nstructions for all examinations work

All question papers shall be in the exclusive custod

y of the Controller of Examinations and other officer
s

All copy rights in respect of Question Paper set by t

he Paper Setter and subsequently moderated by the
Moderator(s) shall vest with the Board.
Receipt of Answer Books

 Shall be received by the concerned Regional

Officer or by an officer identified and
recommended by the Controller of
Examinations

 Confidential document and no person(s) other

than identified by the Controller of
Examinations/Chairman shall be permitted to
handle the same
Receipt of Answer Books…contd..

 Roll numbers of the candidate shall be conve

rted into fictitious numbers.

The conversion will be carried out by a team o

f Secrecy Officers with the overall control of a
Chief Secrecy Officer.
 Evaluation
Evaluated by approved examiners

 The answer books evaluated at cities and centre

s, identified by the Chairman

 Under special circumstances

evaluated by examiners at their
residences.
 Marking Scheme
Prepared for each question paper by the paper sette
r along with the question paper.

Indicate value points in respect of each answer and

the award to be assigned for each of the value point
s.

The original marking scheme may be amended/mod

ified by a group of Head Examiners on the basis of
evaluation of sample answer scripts.
EXAMINERS

List of teachers

The Head of the affiliated institutions

shall recommend, every year, the names of teacher
s in their respective institutions, eligible for appoin
tment as an Examiner in accordance with the provi
sions of these bye-laws
 Team evaluation
The Board may adopt individual team appro
ach of evaluation of the answer books

 The mode of fixation of team shall be exclu

sively left to the Board or the Head Examiner
as the case may be

 The question paper and the marking schem

e shall be suitably designed in such cases to
facilitate team evaluation
 Award list
• Confidential
documents of the
Board.

• No person except
those authorised by
the Controller of
Examinations shall be
permitted to handle
the award lists.
Award list...contd..
No person other than the Controller of Examination
s or Joint Secretary (Coordination) or Regional Offic
er is authorised to communicate any change in the
awards.

Communications shall be sent in writing duly attest

ed and signed by the concerned officials.

Destroyed three months after the declaration of res

ults in the presence of a committee.
Spot Evaluation "NODAL Centres"
The 'nodal centre' should be centrally located

 Easily accessible to the staff appointed at the cent

re

 Qualified and experienced staff in the nodal is ava

ilable to act as Head Examiners/Examiners/Coordin
ators

Sufficient number of rooms/stores can be provided

to keep the bags of answer books  and allied confi
dential material, subject wise, separately
Spot Evaluation "NODAL Centres“…contd..

• Appropriate security, transport and

communication facilities

• Fixed with the approval of the Chairman.

Declaration of results
 All the results shall be declared with the approv
al of the Chairman

 The Board shall not be responsible for non rece

ipt of any communication by a candidate or a sc
hool with regard to the declaration of the result
Declaration of results..contd..
The Board shall not b
e held responsible for
any material or other l
oss incurred by candi
date(s).
Declaration of results..contd..

The 'Result' shall indicate

 the factual position of the candidate

 the marks/grades obtained
 along with his/her status i.e. Pass/Fail/Co
mptt.
 Publication of the
result

After the Results are The students

evaluation, the displayed in and parents
results will be the university can verify their
submitted to the website or the results,
Result Passing notice board attendance
Board for internal mark
approval etc.
conclusio
.

n
• Confidentiality
• Avoid cheating
• It improves the reputation of
the particular university
• Well qualified and skilled
person
 
Thank you!